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Set up tolerance limit rules on a common level

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You have the option to set up limits for tolerance accounting for unmatched invoices received from suppliers, either on a common level or on supplier level.

If you, however, want to make exceptions for invoices received from certain suppliers, you would define the exceptions per supplier. This is described in Define tolerance limit exceptions on suppliers. By setting up the amount limits and percentage limits on a common level, the system will automatically book any difference to the XTOL pseudo account if the invoice’s residual unmatched amount is within the limits set up. Manual booking of minor differences is, therefore, reduced.

Note: No tolerance accounting is performed when entering or matching preliminary invoices. If the unmatched amount is outside the defined limits, then the tolerance accounting will work differently depending on the following:

  1. Select the Work with A/P invoice matching tolerance limits menu item.
  2. On the main panel, click Add.
  3. You access Work with A/P inv match tolerance limits.

    4. Invoice tolerance

    Complete one of the following fields or both:

    Percentage limit
    Enter a percentage to define the common tolerance limit for invoices.
    Amount limit
    Enter an amount tolerance limit.

    Note: If you define both types of limits, then the system will choose the lower of the two when processing the result, i.e. the limit causing the lowest amount is utilised.

    Price unit tolerance

    You also have the option to define the common tolerance limits per unit for invoices received from your suppliers. Then you complete the same fields under this subheading. The limits are to be applied in system currency. Click OK to update. Exit the routine.

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