In this task you will enter a cash book through the manual A/P payment routine. You will be taken through entering several A/P payments for one cash book entry, for example, if you receive one payment document that consists of several smaller payments. The entered information will be used to update the Cash book transaction file and the Cash book balance file.
Prerequisites
Use a document type with Liquid entry panel set to 8, and the bank account entered in Cash Book bank acct must have a pseudo account connecting it to the nominal bank account.
- Select the Enter financial transactions menu item.
- On the Financial system transaction entry panel, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
- You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/P payments routine and click OK.
- You access A/P payment entry. The following fields are relevant:
- Document type
- Enter a document type for cash book entries.
- Document number
- or
- Supplier number
- Document date
- The system defaults the voucher date from the initial journal header panel.
- Doc tpe/no to settle
- Transaction amount
- Enter the amount of the first payment.
- Currency
- The system defaults this field based on the value for the supplier in the Business partner file.
- System amount
- The system will calculate this amount based on transaction amount, currency and exchange rate.
- Text
- In this field you can enter any text for the transaction. This text will also be defaulted as transaction reference if used on the Cash book details entry panel, but can be changed.
- Exchange rate period code
- The system defaults this field based on the values for payments in the A/P control file.
- Exchange rate period
- The system will calculate this value based on document date.
- Exchange rate level code
- The system defaults this field based on the values for payments in the A/P control file.
- Cost centre
- The system defaults this field based on the value for the supplier in the Business partner file.
- You access Cash book details entry. The following fields are relevant:
- Bank
- The bank, together with the document type, determines the control account that will be used for G/L postings.
- Bank amount
- Enter the amount for the Cash Book.
- Bank currency
- This field will be defaulted with the currency that is valid for the entered bank. Either transaction or system currency.
- Transaction ref
- Here you enter a reference for the transaction that will be used in the Work with Cash Book reconciliation routine.
- Reason code
- This code provides analysis through the Cashbook transaction listing and search facility in the Work with Cash Book reconciliation routine.
- Exchange rate period code
- The system defaults this field based on the values set for the User template or the G/L control file.
- Exchange rate period
- The system will calculate this value based on document date.
- Exchange rate level code
- The system defaults this field based on the values set for the User template or the G/L control file.
- The system displays additional panels as defined for the document type. If the cash book amount is greater than the payment amount for the payment you have entered, then you access Payments connected to Cash Book entry. The message informs you that the cash book amount is not yet covered. Click Add to enter new payments for the cash book until the cash book amount is covered.
- You access A/P payment again where you continue to enter A/P payments connected to the cash book. Note the following field:
- Document type
- This field is protected, so that you cannot change to another payment document type within the cash book entry.
- Transaction amount
- Enter the remaining amount for the cash book.
- When the cash book amount is equal to the payment amount, then you re-access A/P payment entry with all fields open for input. You can now enter a new payment transaction of any kind. To see the entries you have made, click Back. Exit the routine.
Click OK.
Click OK.
If applicable, enter information in the following field:
Click OK.
Related topics
- About entering A/P payments manually
- Panels in the A/P transaction entry routine
- Enter an A/P payment with a pre-defined contra account
- Enter an A/P payment with a pseudo catalogue
- Enter an A/P payment with manual G/L postings
- Enter an A/P payment on voucher level
- Enter an A/P payment with direct settlement
- Enter an A/P payment with selection of documents to settle
- Enter an A/P payment with settlement and manual difference postings
- Settle A/P documents without payment handling
- Enter a payment for a sundry supplier
- Change an entered A/P payment
- About starting/closing manual transaction entry