This panel displays all existing shipments. The purpose of a shipment is to simplify the confirmation by consolidating several orders and order lines to be confirmed together. In addition, when a shipment is created, costs which are over and above the price paid to a supplier for the goods can be attached to the shipment and apportioned over each order line included in the shipment. Examples of such costs are freight, duty, insurance and handling costs. In DC1 those costs are called Landed costs.
Two types of landed costs can be entered:
- distributed costs
- discrete costs
Distributed costs are costs distributed over all received lines included in a shipment. Discrete costs are costs defined for each individual purchase order line.
The shipment can be created before the goods on purchase order lines arrives at the warehouse. You can create the shipment, select the purchase order lines and enter landed costs in advance.
If the landed costs are not known when the purchase order lines included in the shipment arrive to the warehouse, the cost booking can be done at a later time. This is handled through the Await cost check function.
Booking costs can be done from this panel or from the Work with shipments, Lines panel. Using the Await cost check function, you can wait until you have received all order lines included in the shipment before entering and allocating costs and booking the reception.
Note: Booking costs can also be done in the Work with purchase order file which is useful if the purchase order line is not included in a shipment.
Options
| Costs | Select this option to define landed costs. Note: This option is only allowed if the Landed cost req field on the Shipment header is set to YES. |
| Receipts | Select this option to work with receipts for a shipment. Note: This option is only allowed if the Landed cost req field on the Shipment header is set to YES. |
| Close receipts | Select this option to close receipts for a shipment. When closed, no more lines can be received and updated on this shipment. When the landed costs are defined, the shipment needs to be booked before the goods are available for sale. Note: This option is only allowed if the Landed cost req field on the Shipment header is set to YES. |
| Book | Select this option to book a shipment. Note: This option is only allowed if the Landed cost req field on the Shipment header is set to YES. |
| Create rec note | Select this option to create a reception note for a shipment. Note: This option is only allowed if all order lines included in the shipment have status 20 or 25. In addition, if the purchase order is an MDC order, the order lines have to be confirmed in the supplying company. |
| Alloc costs | Select this option to allocate costs to a shipment. Note: This option is only allowed if shipment lines exist and no reception has begun. In addition, the Landed cost req field on the Shipment header must be set to YES. |
| Pallets | Select this option to view inbound shipment pallets. Note: This option is only displayed if DC1 Warehouse Management is installed and activated in the company in which you are working. The selected shipment must be connected to a warehouse for which DC1 Warehouse Management is activated. |
Selection fields
- Shipment
- Description
- Displays a description of the record.
- Ship agent
- Identifies the external company responsible for transporting your goods to your customer. This value is defined in Work with shipping agents.
- Whs
- This column displays the receiving warehouse of the order lines included in the shipment.
- Sts
- This column displays the status of the shipment header.
- CC
- This column denotes if the shipment is to await cost check or not. If set to YES, the goods received in the shipment will not be available for sale until the shipment is booked.
- AR
- This column denotes if cost allocation is required for the shipment.
- Supplier
- This column displays the business partner from which this shipment is to be received.
- Supplier dispatch id
- Creation date
- This column displays the date on which this shipment was created.
- Handler
- This column lists the handler of the shipment within your company.
- Dispatch date
- This column displays the dispatch date of the shipment.
- Arrival date
- This column displays the arrival date of the shipment.
- Total gross weight
- This column displays the total gross weight of all the order lines included in the shipment.
- Total net weight
- This column displays total net weight of all the order lines included in the shipment.
- Total gross volume
- This column displays the total gross volume of all the order lines included in the shipment.
- Total net volume
- This column displays the total net volume of all the order lines included in the shipment.
Work with inbound shipments, Header (DIR66004)
This panel displays the header information for the selected shipment.
Function keys
- Shipment number
- Enter a shipment number. If this is a new entry, you can leave this field blank. The program will then retrieve the next shipment number from the Number series table. If you want to enter a shipment number manually, it has to be outside the range of the shipment number series.
- Description
- Enter a description of the new record. For existing records, if a description has already been entered, it may be changed.
- Shipping agent
- Enter a code from the Shipping agent table, indicating the shipment agent responsible for transporting the goods to be included in the shipment.
- Warehouse
- Mandatory entry. Enter a code from the Warehouse table, indicating the receiving warehouse of the purchase order lines to be included in the shipment.
- Handler
- Enter a code from the Signature table, indicating the handler of the shipment within your company.
- Supplier
- Enter a supplier from the Business partner file, indicating the supplier of the purchase order lines to be included in the shipment. If no supplier is entered, purchase order lines from different supplier are allowed to be included.
- Supplier dispatch id
- Enter the identification that has been defined by the supplier for this shipment. This can, for example, be in the form of a transport note number or supplier shipment number.
- Await cost check
- Indicate if to await cost check for the shipment lines before booking them into stock.
If this field is set to YES, the Landed cost req field also has to be set to YES.
- Landed costs req
- Indicate if landed costs should be defined on this shipment before it is booked. If this field is set to NO, you cannot define any costs on the shipment.
- Ship date
- Enter the time when the shipment left, or will leave, the supplier.
- Transport time
- Enter the number of working days the shipment will take to arrive.
- Arrival date
- Enter the arrival date of the shipment, which is the sum of the Ship date and Transport time fields.
- Creation date
- Displays when the shipment was created.
- User
- Displays the user who created the shipment.
- Reception note
- Displays the number of the reception note created for this shipment, if created.
- Shipment status
- Displays the status of the shipment header.
- Discount ID
- This field is only displayed if the Polish application is activated. If you intend to manually enter a discount percentage, enter a discount ID from the Purchase discount ID table to indicate the reason for the discount you are manually entering for this shipment.
- Discount %
- This field is only displayed if the Polish application is activated. Enter the discount percentage for this shipment.
Accumulated values
Displays, in the fields below, total values of the lines included in the shipment.
- Order value
- Displays the total net order value of all the order lines included in the shipment. The value is displayed in system currency.
- Landed costs
- Displays the total of discrete and distributed costs for all order lines included in the shipment. The value is displayed in system currency.
- Gross weight
- Displays the total gross weight of all the order line included in the shipment.
- Net weight
- Displays the total net weight of all the order line included in the shipment.
- Gross volume
- Displays the total gross volume of all the order line included in the shipment.
- Net volume
- Displays the total net volume of all the order line included in the shipment.
Work with inbound shipments, Create reception note (DIR66005)
This panel is displayed when you selected to create a reception note for the shipment.
- Shipment number
- Description
- Enter a description of the new record. For existing records, if a description has already been entered, it may be changed.
- Shipping agent
- Displays the shipping agent responsible for transporting the goods included in the shipment, if defined.
- Warehouse
- Displays the receiving warehouse for the order lines included in the shipment.
- Receiving location
- Enter a valid receiving zone/location where the received goods should be placed, while waiting for a put away from bulk suggestion to be produced and put away to be performed.
If this field is left blank, the receiving zone/location from the Item/Warehouse file or from the Warehouse table will be printed as receiving zone/location on the put away suggestion. If the receiving zone/location is blank in both the Item/Warehouse file and Warehouse table, the goods will get zone/location suggested using the put away rules.
Note: A valid receiving location must be defined as a bulk location.
- QC rec. location
- Enter a valid quality control receiving zone/location where the goods should be stored, while waiting for quality control note to be printed and quality control to be performed.
If this field is left blank, the QC receiving zone/location from the Item/Warehouse file or the Warehouse table will be printed as quality control receiving zone/location on the put away suggestion. If the QC receiving zone/location is blank in both the Item/Warehouse file and Warehouse table, a warning will be printed on the put away suggestion, saying that no quality control location was found.
Note: The QC receiving location is only applicable for items marked for quality control in the Item/Supplier file. A valid QC receiving location must be defined as a bulk location.
- TR rec. location
- To view a transit order reception note, enter the transit reception location where the transit order line goods are to be received.
- Cross dock location
- Enter a valid location where the goods should be stored for cross docking. If this field is left blank the cross docking location from the Item/Warehouse file or the Warehouse table will be printed on the reception note.
Note: The cross docking location is only applicable for items marked for cross docking in the Item/Warehouse file. A valid cross docking location must be defined as a bulk location.
- Cross docking days
- Enter the number of days you want for cross docking. If this field is left blank and the item is under cross docking the system will count all open sales orders.
- Aut pallet creation
- Indicate whether pallets should be automatically created, during put away suggestion creation, for items where this has been defined at item warehouse level.
Work with inbound shipments, Copy (DIR66006)
- New shipment number
- Enter a number for the new shipment. If you leave this field blank the program will retrieve the next shipment number from the Number series table. If you want to enter a shipment number manually, it has to be outside the range of the shipment number series.
Work with inbound shipments, Deletion (DIR66009)
Note: A shipment can only be deleted if no order lines are included in the shipment or if all the order lines have status 60.