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Create an inbound shipment for which landed costs are not required

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The following describes how to create a shipment for goods expected to arrive to the warehouse for which landed costs are not required and should not be defined. The main purpose for creating shipments containing order lines not requiring landed cost is to simplify the reception of goods by consolidating several orders and order lines into the shipment. The order line can then be printed on one single reception note.

There are two different ways of processing a shipment not requiring landed cost:

Alternative 1 Alternative 2
Step Action Order line status after step Shipment line status after step Step Action Order line status after step Shipment line status after step
1 Create shipment and add lines 20/25 10 1 Create shipment and add lines 20/25 10
2 Print reception note 30 10 2 Order line received via the Receive replenishment line routine 42 60
3 Confirm reception note 42 60 3 Print quality control note 45 60
4 Print quality control note 45 60 4 Confirm quality control note 60 60
5 Confirm quality control note 60 60        

Note: If no quality control should be performed, the order line will receive status 60 after step 3 in Alternative 1 and after step 2 in Alternative 2.

The following describes Alternative 1 in the table above.

  1. Select the Work with inbound shipments menu item.
  2. You access Work with inbound shipments, Headers. Click Add.
  3. On the Header panel complete the following fields:
    4. Shipment number
    Tip: If you have received a dispatch advice from either the supplier or the shipping agent, enter the ID of that document.
    Description
    Enter a descriptive text of the shipment.
    Shipping agent
    Optional entry. Enter the shipping agent responsible for transporting the goods to your premises.
    Warehouse
    Enter the warehouse in which the goods should be received.
    Handler
    Supplier
    Leave this field blank if you want to include purchase order lines from several suppliers in the same shipment. For the purpose of this example, enter a supplier.
    Await cost check
    For the purpose of this example, set this field to NO. See Create an inbound shipment for which landed costs are required.
    Landed costs req
    For the purpose of this example, set this field to NO. See Create an inbound shipment for which landed costs are required.

    Click OK. The fields in the bottom part of the panel will be automatically updated.

  4. You access the Lines panel. Click Add to select the purchase order lines to be included in the shipment.
  5. You access Work with inbound shipments, Select purchase order lines, displaying all purchase order lines that should be shipped from the supplier for which the following apply:
    • order line status is 20 or 25.
    • the terms of delivery code defined on the purchase order header does not require landed cost. Since you set the Landed cost req field to NO in step 3, the system will only display order lines that do not require landed cost.
    • order line is purchased from the supplier defined in step 3.
    • goods should be received in the warehouse defined in step 3.

    Select the order lines that are expected to arrive in the shipment. (Tip: If a large number of order lines are displayed, use the selection fields at the bottom part of the panel to search). Click the Select option.

  6. You remain on the same panel. The Sel column is set to YES for the lines selected. (If you want to regret a selection, select the line and click Exclude). Click Add sel lines to shipment.
  7. You access Confirm selected lines. Click OK to confirm.
  8. You return to the Lines panel where all the selected lines are displayed.

    9. Remove a line
    If you want to remove a line from the shipment, select the line and click Delete. The purchase order line will not be deleted; it will only be removed from this shipment.

    Add more lines
    If you want to add more lines, repeat steps 4 through 7.

    Note: If an order line is included in a shipment, it cannot be printed on a reception note via the Print purchase order reception note program.

    Click OK. The order lines included in the shipment are now ready to either be:

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