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Business partner file maintenance, A/P basic data (GDMD0091)

Related topics

On this panel you enter A/P related supplier information. Depending on the template you have chosen, some fields may already be completed. Some may also be protected, i.e. the cursor will by-pass them when you work your way through the fields.

This panel can be accessed through different programs and be displayed in different modes:

Default mode

Attribute mode

Enquiry mode

Forward maintenance program

If this panel is accessed from the Forward maintenance program then it will be titled Work with forward maintenance proposals, New values, A/P basic data.

Function keys

Add payment stat grp If you want individual payment statistics for this supplier, state the supplier number as payment statistics group number. If the number does not exist in the Payment statistics file, use this function key to create the payment statistics group.

Contact person
This field is only displayed in output mode. Displays the default contact person at the supplier’s site, e.g. the person responsible for account enquiries, if defined for the associated business partner role. Click Contacts to work with contacts and roles for the supplier.
Payee number
Enter the payee’s supplier number, if the payment for the supplier’s invoices is to be sent to someone other than the supplier himself. For A/P batch payments the system will automatically send the payment information to the entered payee number. The payee number must not be defined as sundry. For example: The supplier uses factoring, and thereby sells his receivables to a factoring company. The payment should then be sent to the factoring company, and not to the supplier.
A/P group
Mandatory entry. Enter a code from the A/R-A/P group table, indicating the A/P group to which the supplier should belong. The groups are used in the Pseudo account file when creating default supplier control accounts on which the automatic posting of payables are made.
Payment stat. group
Mandatory entry. Enter the payment statistics group to which the supplier should belong. If payment statistics should be kept for the supplier separately, use the supplier number that the system proposes as group number. Click Add payment stat grp to create the new statistics group. Otherwise you must enter a group that already exists in the Payment statistics file.
Cost centre
Only displayed if the Cost centre acc part field is activated in the G/L control file. Enter the cost centre, if you use cost centre accounting, and if transactions with this supplier are always posted to a specific cost centre.

The cost centre you enter here will be used as a default when you register transactions for this supplier on an account with cost centre substitution. If not entered here the cost centre will be defaulted from the user template for A/P invoices, if entered, or from the cost centre defined for the attestor in the Signature table, if entered.

The cost centre must exist in the cost centre part in the Account file, and it must be an active entry account. If you use cost centre accounting, but do not want to use a default, you will be prompted to enter a cost centre when registering each individual transaction. It will be used as a default when you register transactions for this supplier on an account with cost centre substitution.

Attestor
Mandatory entry. Enter a code from the Attestor table, indicating the person responsible for approving this supplier’s invoices for payment. The attestor indicates to whom a preliminary invoice should be sent for approval, or who has approved the invoice for payment when entering a final invoice. The attestor can also be used to select transactions on various lists and in enquiry programs.
Terms of payment
Mandatory entry. Enter a code from the Terms of payment table, indicating the terms of payment under which the supplier will be paid. The terms of payment also control instalment conditions.
Extra cash days
You can add a number of days to the cash discount days so that delayed payment will still entitle your company to the cash discount. If you enter, e.g. 2, a cash discount that states 10 days and 2% will allow you to pay the supplier within twelve days and still be entitled to the cash discount. The extra days are added at invoice entry.
Payee address
Enter the code for the payee address, if other than the address of the supplier. The code you enter must have YES in the Payee address field in the Address file.
Payment priority
This field is used to set internal priorities for payments to different suppliers in the Work with A/P payment proposal routine when your cash is limited. Suppliers with priority 1 are paid first, then 2 etc. The priority is valid only when the other terms that the suppliers offer are the same. If you do not complete the field, the system will automatically insert 5, i.e. a medium priority. If this function should not be used, leave the field blank, and all suppliers will have the same priority.
Primary currency
VAT
Indicate if the supplier will charge VAT. This field will only be used if there is no purchase price defined for the item that you are ordering from this supplier. This value will be defaulted to the VAT Based field on the purchase order (on the Work with purchase orders, Order line, additional info 1 panel).

Note: Only displayed if DC1 Financials is installed. If DC1 Financials is not installed the VAT value defined on the Business partner file maintenance, Supplier file panel will be used instead.

Statement of account
Mandatory entry. Indicate if statements of account should be issued to the supplier.

Business partner file maintenance, A/P VAT/Intrastat defaults (GDMD0092)

The entries on this panel are used for defaults retrieved for VAT/Intrastat reporting when entering A/P invoices manually.

Forward maintenance
If this panel is accessed from the Forward maintenance program then it will be titled Work with forward maintenance proposals, New values, A/P VAT/Intrastat defaults.

More information on Forward maintenance

Function keys

Import code
Enter a valid import code from the VAT import/export code table. This code is used as a default during manual A/P invoice entry, unless a code is specified in the entry program.
Trader country
Enter a valid trader country code from the Country table. This code is used as a default during manual A/P invoice entry.
EU VAT rep act code
Only displayed if the EU Reporting function is activated. Enter the activity code for the EU VAT sales report. This EU VAT reporting activity code is used as a default during manual A/P invoice entry, unless a code is specified in the entry program.
Commodity code
Only displayed if the EU reporting function is activated. Enter a code from the Commodity code table. This code is used as a default during manual A/P invoice entry, unless a code is specified in the entry program.
Country of origin
Only displayed if the EU reporting function is activated. Enter a code for the originating country from the Country table. This code is used as a default during manual A/P invoice entry, unless a code is specified in the entry program.
Manner of transport
Only displayed if the EU reporting function is activated. Enter a code from the Manner of transport table. This code is used as a default during manual A/P invoice entry, unless a code is specified in the entry program.
Port of arrival
Only displayed if the EU reporting function is activated. Enter a code from the Port table. This code is used as a default during manual A/P invoice entry, unless a code is specified in the entry program.
Terms of delivery
Only displayed if the EU reporting function is activated. Enter a code from the Terms of delivery table. This code is used as a default during manual A/P invoice entry, unless a code is specified in the entry program.
Nature of trans
Only displayed if the EU reporting function is activated. Enter a code from the Nature of transaction table. This code is used as a default during manual A/P invoice entry, unless a code is specified in the entry program.
VAT catalogue
Only displayed if your company uses VAT entry on invoice level, which is defined in the G/L control file. Enter the VAT catalogue from the VAT catalogue table where the VAT codes you will use for A/P documents are listed. VAT codes are defined in the VAT handling code table. The VAT codes are then defaulted in the manual A/P transaction entry routine.
Country of payment
Mandatory entry if, for the indicated Export code, the EU statistics flag is set to YES in the VAT Import/Export codes table. The country code entered here denotes the default country receiving the payment during payment entry of an A/P EU service invoice. The country code is required when printing Intrastat declaration routine if any service invoices are issued for this business partner.