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Drill down to A/P settlement details from the main settlement document

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To drill down to and view the individual settled documents from a selected main document, do as follows:

  1. Select the A/P transactions enquiry program.
  2. You access the first of three panels in the program with the last used template defaulted. See Create an A/P transaction enquiry template for more information on enquiry templates. Complete the following fields:
    3. Supplier number
    Enter a supplier number.
    Document type
    Enter an invoice document type.

    Click OK.

  3. You access A/P transactions enquiry, All documents with a listing of all documents that have been selected, sorted in ascending order. Select the applicable document and click Settled.
  4. You access A/P transactions enquiry, Settled documents – transaction currency. This panel displays all documents that have settled the selected main document, which is displayed in the header of the panel.

    5. Note: Automatically created documents such as cash discount, hidden discount and exchange rate differences are also shown, if applicable. However, control account adjustment transactions are not shown on this panel. They can only be viewed on the detail panel.

    Tip: To view the details for each of the involved documents, select the applicable document and click Settlement details.

    Click Settlement overview.

  5. You access A/P transactions enquiry, Settlement overview. This panel displays that one payment has been made to settle the selected invoice. To view further details on each payment that settled this main document, select a payment and click Settlement details.
  6. You access A/P transactions enquiry, Settlement details. This panel displays the individual documents that were settled together with the selected main settlement document, represented by its voucher number. The main document is displayed first in the subfile.

    7. Note: If two documents have, e.g., different cost centres, control account adjustments are always created (represented by XIC). This is done to balance the payment and the invoice control account postings, which are made to different control accounts.

    Select one of the documents and click Display.

  7. You access the A/P transactions enquiry – Details panel with detailed information for each selected individual document. Tip: Click Next to view additional information. The information shown depends on the document that has been selected. For information about the fields on this panel, see the Panel help.

    8. Return to the previous panel.

  8. You access A/P transactions enquiry, Settlement details again, where you can select a different document to view or return to the initial A/P transactions enquiry – Selections panel and enter a new enquiry. Exit the routine.

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