Related topics
These entries are used when posting transactions, to separate different transaction types from each other. The voucher type controls the numbering of G/L postings from the voucher number series that is defined for each voucher type, and the numbering can be more or less rigid. The general ledger can be printed per voucher type, to produce different kinds of ledgers, and many other lists have voucher type as one of the selection parameters.
Calculation/redistribution and pricing rules can be set up so that the rules only apply for transactions of a certain voucher type.
Options
| Routines | Access the Work with voucher types, Routines panel where you can activate the routines that are to be valid for the voucher type and, optionally, define which routine will be the default routine when working in the Manual transaction entry program. |
Selection fields
- Type
- This column lists the existing voucher types.
- A/P Workflow
- Note: Only displayed if the A/P Workflow application is installed and activated. Indicates if the voucher type is activated for A/P Workflow.
- Number series
- This column lists the voucher number series from which G/L postings with this voucher type shall receive their voucher numbers.
- Enquiry option
- This column lists the enquiry option to be valid for this voucher type.
- Date control
- This column denotes if G/L postings with this voucher type must be entered in the accounting period of the voucher date. The date limits for each accounting period are defined in the G/L control file. The voucher type can then not be used for eliminations or automatic allocations.
Work with voucher types (GDMD13204)
These entries are used when posting transactions, to separate different transaction types from each other. The voucher type controls the numbering of G/L postings from the voucher number series that is defined for each voucher type, and the numbering can be more or less rigid. The general ledger can be printed per voucher type, to produce different kinds of ledgers, and many other lists have voucher type as one of the selection parameters.
Calculation/redistribution and pricing rules can be set up so that the rules only apply for transactions of a certain voucher type.
Function keys
| Number series | Either update or view information from the Work with voucher number series program. |
- Type
- Description
- Number series
- Enter the voucher number series from which G/L postings with this voucher type shall receive their voucher numbers. It is easier to separate transactions on listings and in enquiries if you do not use the same number series for different voucher types. When you choose voucher number series for a voucher type, you should consider the handling code defined for the number series.
- Date control
- Indicate if G/L postings with this voucher type must be entered in the accounting period of the voucher date. The date limits for each accounting period are defined in the G/L control file. The voucher type can then not be used for eliminations or automatic allocations.
- Last closed period
- Enter the last accounting period which is closed for transactions of this voucher type. The system suggests the actual last closed period, but you can enter a later period. This means that transactions with this voucher type can only be entered in periods later than the one you enter. This is useful if the voucher type is used for year-end accounting purposes, and only one accounting period is valid, but the earlier periods cannot be closed yet.
- Check voucher amount
- Set this field to NO if the payment accounting will be handled on document level by the rules defined on the document type. You can also set this field to NO if the voucher type will not be used for payments.
If you set this field to YES, and have entered a pseudo account for this voucher type, the payment accounting will be done automatically on that account at the end of the voucher.
If you have not entered a pseudo account, the payment accounting will have to be done manually on the G/L entry panel.
Note: The payment accounting (if defined) on the document type will overrule payment on voucher level.
- Pseudo account
- You can enter a pseudo account if this voucher type shall be valid for the manual A/R and A/P payment entry routine, and if the Payment on vou level field is set to YES. The pseudo account will control on which asset account the payments will be posted. For your information, the pseudo account will also be displayed on the initial transaction entry panel where you select voucher type. The balance transaction will use the user defined document type connected to system document type AVB (Automatic voucher balance).
- Entry option
- This field is only displayed if data exists in the Entry option table. Enter the entry option to be valid for this voucher type.
Allow:
In the section below, you define the voucher types allowed for creation of automatic postings and manual transaction entry.
- Calc/redistribution
- Indicate if G/L postings with this voucher type are valid for the creation of automatic postings via the calculation and redistribution rules in the Calculation/redistribution files.
- Pricing
- Indicate if zero amount G/L postings with this voucher type are valid for the creation of automatic postings via the pricing rules in the Pricing table.
- Account replacement
- Indicate if G/L postings with this voucher type are valid for the creation of automatic postings via the replacement rules in the Account file.
- Account completion
- Indicate if G/L postings with this voucher type are valid for the creation of automatic postings via the account completion rules in the Account completion table.
- Manual trans entry
- Indicate if this voucher type should be allowed to use when manually entering financial transactions. If you set this field to NO, then the voucher type can only be used for transactions transferred via interface files.
A/P Workflow
Note: The fields are only displayed if the A/P Workflow application is installed and activated. The entries are mandatory.
- A/P Workflow
- Indicate if you want to activate this voucher type for A/P Workflow.
- Interpret
- Indicate if you want the Interpretation function to be used during the scanning of invoices. This field must be set to NO if A/P Workflow above is set to NO.
Work with voucher types, Copy (GDMD13205)
- Type
- Displays the voucher type(s) you selected to copy.
- New type
- Enter a code to identify the new voucher type you are adding.
Work with voucher types, Deletion (GDMD13208)
Work with voucher types, Routines (GDMD13211)
Note: If an entry option was defined on the previous panel, this panel displays only those routines which are valid for the entry option (as defined in the Entry option table).
On this panel you activate the routines that are to be valid for this voucher type and, optionally, define which routine will be the default routine when working in the Manual transaction entry program. Note: If you set a default routine for a routine which is not activated, it will also activate the routine. Inactivated routines are not displayed in the listing.
In the manual transaction entry routine you state the voucher type to be used for the postings, and only those routines that have been activated here can be selected. For the routines that create transactions in batch, you must, when the G/L postings shall be created, enter a voucher type for which the corresponding routine in this file is activated.
Do not use one voucher type for a number of routines. The voucher type controls the voucher numbering for the G/L postings, and it is easier to keep track of postings for transactions from a certain routine if they have running numbers without gaps used by other transaction types.
Options
| Activate | Select this option for the routines that are to be valid for this voucher type. |
| Set default | Select this option for the routine that is to be the default routine when working in the Manual transaction entry program. If it has not already been activated via the Activate option, it will be set to active when you select this option. Note: Only one routine can be marked as default for the voucher type.
If you set a default routine for this voucher type, you will not have to mark the routine at manual entry. Instead the system will automatically open the appropriate entry program for you. If, however, no default routine is defined here, the system will display all valid routines for the voucher type, from which you must choose, during manual transaction entry. |
| Reset default | For the routine that is set as the default routine, select this option to remove the default setting allowing you to set another routine as the default routine. |
| Inactivate | Select this option to inactivate the routine, i.e. it will not be valid for this voucher type and will not be displayed in the list. |
- Voucher type
- Displays the code and description for the selected voucher type.
- Routine
- This column lists all routines from the Routine table that are valid for this voucher type.
- Description
- This column displays the routine description.
- Active
- Denotes if the routine is valid for this voucher type. Select the Activate option for the routines that are to be valid for this voucher type.
- Default
- Denotes the routine that is to be the default routine when working in the Manual transaction entry program.
If you set a default routine for this voucher type, you will not have to mark the routine at manual entry. Instead the system will automatically open the appropriate entry program for you. If, however, no default routine is defined here, the system will display all valid routines for the voucher type, from which you must choose, during manual transaction entry.