Related topics
These entries are used to define which payment modes are valid in the system. The different modes are connected to debtors in the Business partner file, and are then used when creating payments in Work with A/R payment proposals.
The following A/R payment modes are pre-defined and pre-loaded at system installation:
| A/R payment mode | Description |
|---|---|
| DRAFT1 | Draft (wait for accept) |
| DRAFT2 | Draft only (no accept) |
| BILL | Bill direct accepted |
| SDDB2B | SEPA Direct Debit B2B |
| SDDCOR | SEPA Direct Debit CORE |
| SDDCO1 | SEPA Direct Debit CORE 1 |
| EGCS | External Group Consolidation System |
Options
Selection fields
- Payment mode
- This column lists the existing A/R payment modes.
- Description
- Displays a description of the related A/R payment mode.
- Active
- Displays the code for INACTIVE if the payment mode cannot be used from now on when maintaining/adding debtors in the Business partner file.
- IFS communicator
- Displays a type from Work with IFS communicator types indicating how to transfer A/R payment orders from/to the IFS.
- Calendar
- Displays a calendar from Work with calendar IDs. The calendar validates if the proposed payment date is payable or not. If it is not payable the system moves the payment date to a payable date depending on the value in the Previous paym date field.
- Previous paym date
- YES indicates that if the payment date is a non-payable date (according to the entry in the Calendar field), then the payment date should be moved to the first previous payable date. NO indicates that the payment date should be moved to the next payable date.
- Info to debtor
- The following applies for this field:
Routine Description Draft/Bill YES indicates that at a payment proposal update: - A document or a file to be sent to the debtor should be created.
- Each payment included in the payment proposal should receive a number, which is retrieved from the number series entered in the External document number series field and this number should be printed on the created document.
- If the Wait for accept field is set to YES, then the assigned number is not only printed on the debtor’s document, it is also assigned to every payment document in the payment proposal, which will be awaiting acceptance in the Accept A/R payments routine.
NO indicates that neither this function nor the Wait for accept function can be used.
SEPA YES indicates that at a payment proposal update: - If the Wait for accept field is set to YES, then each payment in the payment proposal, which will be awaiting acceptance in the Accept A/R payments routine, should receive a number retrieved from the pre-defined number series 907 indicated in the External document number series field.
Note that the field is not applicable for the pre-defined SEPA Direct Debit payment modes as the Wait for accept field is set to NO.
Compared to the Draft/Bill routine, the usage of the field is limited, as printing a document to be sent to a debtor is controlled by the Remittance advice field available on the Work with A/R payment modes/SEPA Direct Debit data panel.
NO indicates that the Wait for accept function cannot be used.
- Wait for accept
- This field is used in conjunction with Info to debtor above which must be YES. Otherwise, this function is not used. Indicates if the payment document should remain in the A/R payment proposal after update, to wait for accept in the Accept A/R payments routine. When accepted, a regular payment transaction will be created, which updates the A/R and the G/L. This can, e.g., be used when sending a draft proposal to the debtor, but the proposals are rarely accepted as is. Note: As the SEPA Direct Debit payment process does not require any acceptance from a debtor, the field is set to NO for the pre-defined SEPA Direct Debit payment modes.
- Ext doc no series
- Displays the number series used to number the external documents that are created in the A/R payment proposal. For the pre-defined SEPA Direct Debit payment modes setup, the number series is not used.
Note: If the default Wait for accept field value is changed to YES for SEPA Direct Debit, then an external document number from the pre-defined number series 907 is assigned to a document, which is awaiting payment acceptance in the Accept A/R payments routine. The assigned number does not refer to any existing external document.
- Ext doc rem days
- If Info to debtor is YES, then displays the number of days after issuing date before a reminder can be issued to the debtor, to return the accepted document.
- Automatic payment
- Indicates if payment transactions should be created and thereafter update the A/R and the G/L at update of the A/R payment proposal.
- Connected doc type
- Displays the document type defined for the documents created at the update of the A/R payment proposal.
- Neg payments
- Indicates if negative payments are allowed during the update of an A/R payment proposal.
- Amount limit low
- Displays the minimum remaining amount in system currency for any document to qualify for selection in an A/R payment proposal.
- Amount limit high
- Displays the maximum remaining amount in system currency for any document to qualify for selection in an A/R payment proposal.
- Invoices
- Indicates invoice documents and credit notes (data type 1) should be included in the A/R payment proposal.
- Redefinitions
- Indicates if redefinition documents (data type 5) should be included in the A/R payment proposal.
- Payments
- Indicates if payment documents (data type 2 and liquid entry type other than 1 and 2) should be included in the A/R payment proposal.
- Bills/Cheques
- Indicates if bills/cheques (data type 2 and liquid entry type 1 or 2) should be included in the A/R payment proposal.
- Maintenance program
- Displays the program used in the Business partner file to enter payment information. This payment information is used in the A/R payment proposal.
- Delete program
- Displays the program used in Reorganise business partner file where you delete payment mode information in the Business partner file on debtor level.
- Print program
- Displays the program used in Print business partner file list to print the payment mode information.
- Enquiry program
- Displays the program used in the Business partner file enquiry to display payment mode information.
- Prop maintenance pgm
- Displays the program used in Work with A/R payment proposals when you update payment information on document level.
- Prop document pgm
- Displays the program that produces a document or a file in Work with A/R payment proposals when you update the proposal.
- Prop payment pgm
- Displays the program that updates payment information for the payment transactions created in Work with A/R payment proposals.
- Prop delete pgm
- Displays the program is used to delete changes made in Work with A/R payment proposals when you update payment information on document level. The deletion is done either at the update or the deletion of the proposal.
- Additional maint pgm
- Displays the maintenance program to be executed in order to enter additional data for an A/R payment mode. A SEPA Direct Debit payment mode, program FKR386, requires that Negative payments is set to NO and that no portfolio type is entered for the selected document type.
- Additional copy pgm
- Displays the copy program to be executed in order to copy additional data for an A/R payment mode.
- Additional print pgm
- Displays the print program to be executed in order to print additional data for an A/R payment mode.
- Additional del pgm
- Displays the deletion program to be executed in order to delete additional data for an A/R payment mode.
Work with A/R payment modes (FKR38304)
These entries are used to define which payment modes are valid in the system. The different modes are connected to debtors in the Business partner file, and are then used when creating payments in Work with A/R payment proposals.
Function keys
- Payment mode
- Description
- Active
- Enter the code for INACTIVE if the payment mode cannot be used from now on when maintaining/adding debtors in the Business partner file. Otherwise, leave the field blank.
- IFS communicator
- Enter a type from Work with IFS communicator types to indicate how to transfer A/R payment orders from/to the IFS. Note: In the standard version of DC1, the IFS communicator is not supported for the pre-loaded A/R payment modes DRAFT1, DRAFT2 and BILL. In order to transfer the payment order file to the IFS, the applicable transfer program must be defined in Prop document pgm. See Setting up A/P payment proposal transfer to IFS for more details.
- Calendar
- Enter a calendar from Work with calendar IDs to indicate the calendar that should be used when validating whether the proposed payment date is payable or not. During payment proposal creation the system automatically adjusts the proposed payment date according to the calendar definition and the entry in the Previous paym date field below.
- Previous paym date
- Mandatory entry. This field works in conjunction with the Calendar field. If a calendar ID is defined, set this field to YES to indicate that if the payment date is a non-payable date (according to the calendar definition), then the payment date should be moved to the first previous payable date. Set to NO if the payment date should be moved to the next payable date. If the Calendar field is left blank, then set this field to NO.
When the payment date is moved forward, to the next payable date, the system still uses the old payment date to accept the cash discount conditions. In other words the system starts to calculate the paid amount according to the cash discount conditions and then validates if the payment date is payable or not.
There are two exceptions when the payable date is not moved to the first previous payable date. In these cases the payment date is moved to the next payable date:
- If the new payable date is earlier than the document date.
- If the new payable period belongs to a period previous to the document period.
- Info to debtor
- The following applies for this field:
Routine Description Draft/Bill YES indicates that at a payment proposal update: - A document or a file to be sent to the debtor should be created.
- Each payment included in the payment proposal should receive a number, which is retrieved from the number series entered in the External document number series field and this number should be printed on the created document.
- If the Wait for accept field is set to YES, then the assigned number is not only printed on the debtor’s document, it is also assigned to every payment document in the payment proposal, which will be awaiting acceptance in the Accept A/R payments routine.
If this field is set to YES, then the payment proposal program is mandatory. This is the program that controls the layout of the document or the file.
If this field is set to NO, then neither this function nor the Wait for accept function can be used.
SEPA YES indicates that at a payment proposal update: - If the Wait for accept field is set to YES, then each payment in the payment proposal, which will be awaiting acceptance in the Accept A/R payments routine, should receive a number retrieved from the pre-defined number series 907 indicated in the External document number series field.
Note that the field is not applicable for the pre-defined SEPA Direct Debit payment modes as the Wait for accept field is set to NO.
Compared to the Draft/Bill routine, the usage of the field is limited, as printing a document to be sent to a debtor is controlled by the Remittance advice field available on the Work with A/R payment modes/SEPA Direct Debit data panel.
If this field is set to NO, then the Wait for accept function cannot be used.
- Wait for accept
- This field is used in conjunction with Info to debtor above which must be YES. Otherwise, this function is not used. Indicate if the payment document should remain in the A/R payment proposal after update, to wait for accept in the Accept A/R payments routine. When accepted, a regular payment transaction will be created, which updates the A/R and the G/L. This can, e.g., be used when sending a draft proposal to the debtor, but the proposals are rarely accepted as is. Note: As the SEPA Direct Debit payment process does not require any acceptance from a debtor, the field is set to NO for the pre-defined SEPA Direct Debit payment modes. The default value can be changed, if required.
- Ext doc no series
- Enter a number series from Work with number series to number the external documents that are created in the A/R payment proposal. This field is only mandatory if Info to debtor is YES. For the pre-defined SEPA Direct Debit payment modes setup, the number series is not used.
Note: If the default Wait for accept field value is changed to YES for SEPA Direct Debit, then an external document number from the pre-defined number series 907 is assigned to a document, which is awaiting payment acceptance in the Accept A/R payments routine. The assigned number does not refer to any existing external document.
- Ext doc rem days
- Enter the number of days after issuing date before you can issue a reminder to the debtor, to return the accepted document. This is only allowed if you set Info to debtor to YES.
- Transfer to EGCS
- Only displayed if the EGCS function is activated in the Function control file. Indicate if it should be possible to create a transfer file in the Transfer to EGCS routine in Work with A/R payment proposals when this payment mode is used. The routine creates an A/R transaction transfer file to the EGCS (External Group Consolidation System).
- Automatic payment
- Indicate if you want to create payment transactions and update the A/R and the G/L at update of the A/R payment proposal.
- Connected doc type
- Enter a document type for the documents created at the update of the A/R payment proposal. This field is mandatory if Automatic payment is YES.
- Neg payments
- Indicate if negative payments are allowed during the update of an A/R payment proposal. Note: Negative payments are only used on payment level and not on debtor level. This means that it is still possible to create and update a proposal with multiple lines for a debtor for which the total debtor amount is negative, which also means that you have to pay the debtor (because the total amount of the credit notes is higher than the total amount of the invoices). For a SEPA Direct Debit payment mode, this field must be NO.
- Repayment mode
- Enter the payment mode that should replace the current payment mode when it is used for a repayment/credit note in an A/R payment proposal (when there is a negative total amount). See Setting up parameters for bank data interchange (France)
for more information.
- Amount limit low
- Enter the minimum remaining amount in system currency for any document to qualify for selection in an A/R payment proposal.
- Amount limit high
- Enter the maximum remaining amount in system currency for any document to qualify for selection in an A/R payment proposal.
Include documents
- Invoices
- Indicate if you want to include invoice documents and credit notes (data type 1) in the A/R payment proposal.
- Redefinitions
- Indicate if you want to include redefinition documents (data type 5) in the A/R payment proposal.
- Payments
- Indicate if you want to include payment documents (data type 2 and liquid entry type other than 1 and 2) in the A/R payment proposal.
- Bills/Cheques
- Indicate if you want to include bills/cheques (data type 2 and liquid entry type 1 or 2) in the A/R payment proposal.
Work with A/R payment modes (FKR38305)
These entries are used to define which payment modes are valid in the system. The different modes are connected to debtors in the Business partner file, and are then used when creating payments in Work with A/R payment proposals.
- Maintenance program
- This program is used in the Business partner file to enter payment information. This payment information is used in the A/R payment proposal.
- Delete program
- This program is used in Reorganise business partner file where you delete payment mode information in the Business partner file on debtor level.
- Print program
- This program is used in Print business partner file list to print the payment mode information.
- Enquiry program
- This program is used in the Business partner file enquiry to display payment mode information.
- Prop maintenance pgm
- This program is used in Work with A/R payment proposals when you update payment information on document level.
- Prop document pgm
- This program produces a document or a file at payment proposal update depending on the value set in the Info to debtor field.
Routine Description Draft/Bill This program is pre-defined and pre-loaded at system installation. If Info to debtor is YES, then this field is mandatory and it produces a document or a file at an A/R payment proposal update. SEPA Direct Debit This field is not used by the pre-defined SEPA Direct Debit payment modes. Contact the DC1 System Administrator of your company if a specific document or a file should be produced at payment proposal update.
- Prop payment pgm
- The program in this field updates payment information for the payment transactions created in Work with A/R payment proposals.
- Prop delete pgm
- The program in this field is used to delete changes made in Work with A/R payment proposals when you update payment information on document level. The deletion is done either at the update or the deletion of the proposal.
- Additional maint pgm
- Enter the maintenance program to be executed in order to enter additional data for an A/R payment mode. A SEPA Direct Debit payment mode, program FKR386, requires that Negative payments is set to NO and that no portfolio type is entered for the selected document type.
- Additional copy pgm
- Enter the copy program to be executed in order to copy additional data for an A/R payment mode.
- Additional print pgm
- Enter the print program to be executed in order to print additional data for an A/R payment mode.
- Additional del pgm
- Enter the deletion program to be executed in order to delete additional data for an A/R payment mode.
- Format program
- Enter the name of the format program to process the A/R payment proposal.
- Bank ref no required
- Indicate if it is mandatory to enter the Bank reference number to process the A/R payment proposal.
- Limit to currency
- Enter the currency code for the A/R payment mode.
- Limit to country bnk
- Enter the country code of the bank, processing the A/R payment.
Work with A/R payment modes (FKR38312)
The information entered on this panel determines if automatic payment processing should be done for all payment modes and also controls the information that goes into the bank file.
Function keys
- Payment mode
- Description
- Gen payment
- Indicate if automatic payment processing is allowed for all payment modes within the same proposal in Work with A/R payment proposals.
- Min pos for adv note
- Enter the minimum positions for the advice note. During the automatic payment processing, the value of this field is checked against the Number of items field in the Payment proposal totals file. If it is greater than the value entered for Min pos for adv note (more number of records available than the limit), an additional printout is created which holds the detailed information (advice note). The remaining records will not be stored in detail in the bank file. Instead, a single summarized record would be created.
- Sum ref (auto paym)
- Enter the summary text for the automatic payment. This will be stored in the bank file if the value of Number of items in the Payment proposal totals file is greater than Min pos for adv note. If the expression "&DATE" is included in the text, then it will be substituted by the current date.
Work with A/R payment modes, Copy (FKR38306)
- Payment mode
- Displays the A/R payment mode(s) you selected to copy.
- New payment mode
- Enter a code to identify the new A/R payment mode you are creating.