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  15. Successful matching

Successful matching

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The following describes the procedures that are automatically performed by the system when an automatic matching is performed completely and without errors.

Scenario 1

Prerequisites
Promote prel invoice is YES. A preliminary invoice is matched.

  • The invoice is stored in the A/P ledger and automatically promoted to final.
  • The final invoice is automatically given a final document type according to what has been defined for the document type that was used when the preliminary invoice initially was created (Final document type in Work with document types is completed). If that field is blank, then the final document type from Work with system document types is retrieved.
  • The G/L postings from the matching, plus any cost accountings stored in the A/P invoice line file, are automatically retrieved and updated to the invoice.
  • If tolerance limit rules have been set up, any difference within these limits is automatically booked on pseudo account XTOL.
  • The invoice is automatically approved for payment.

Scenario 2

Prerequisites
A final invoice is matched.

  • The final invoice is stored in the A/P ledger.
  • The G/L postings from the matching plus any cost accountings stored in the A/P invoice line file are automatically retrieved and updated to the invoice.
  • If tolerance limit rules have been set up, any difference within these limits will be automatically booked on pseudo account XTOL.
  • The invoice is automatically approved for payment.

Scenario 3

Prerequisites
Promote prel invoice is NO. A preliminary invoice is matched.

  • The invoice is stored as preliminary in the A/P ledger.
  • The G/L postings from the matching are stored in an interim file.
  • The invoice line information is stored in the A/P invoice line file.

To further process the invoice, manual interaction is required:

  • Select the normal A/P invoice entry routine (select Final). Promote the preliminary invoice to final.
  • During the process, the G/L postings which are stored in the interim file plus any cost accountings stored in the A/P invoice line file are automatically retrieved to the G/L postings entry for A/P documents panel where you complete the final invoice.

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