Related topics
Shown for each record is the accounting period, voucher type, voucher number, account combination and amount.
Function keys
- Per
- This column displays the accounting period of the posting, and it must be an open period in the accounting year of the journal. The system also validates it against last closed period for the voucher type, as well as according to the valid range of entry periods defined in the G/L control file.
- Voucher no
- This column displays the voucher number of the posting, and the system validates it against the voucher number series defined for the voucher type.
- Account part 1-8
- These columns display the account combination of the posting, and the system validates it against the Account file. For a posting on a control account, the account number cannot be changed.
- Amount
- This column displays the system amount in system currency.
- Voucher type
- This column displays the voucher type of the posting, and the system validates it against Work with voucher types.
- Document type
- This column displays the document type of the posting, and the system validates it against Work with document types.
- For related A/R or A/P transactions, it is the document type for the A/R or A/P document. If no document type was defined for the transferred document, the system will use the default document types connected to the following system document types:
- FKI for A/R documents where transaction amount > 0
- FKC for A/R documents where transaction amount < 0
- FKZ for A/R documents where transaction amount = 0
- FPI for A/P documents where transaction amount > 0
- FPC for A/P documents where transaction amount < 0
- FPZ for A/P documents where transaction amount = 0
- For pure G/L transactions, it is the document type entered for the posting.
- For pure G/L transactions created in batch, the document type and document number are retrieved from the system default document type GLB.
- For related A/R or A/P transactions, it is the document type for the A/R or A/P document. If no document type was defined for the transferred document, the system will use the default document types connected to the following system document types:
- Document no
- This column displays the document number of the posting, and the system validates it against the document number series defined for the document type.
- For related A/R or A/P transactions, it is the document number for the invoice or payment, controlled by the document type.
- For pure G/L transactions, created in batch, the document type and document number is retrieved from the system default document type GLB.
- For transactions transferred via the general interface, it is the document number entered for the transaction.
- User
- This column displays the user ID of the person that created the journal posting.
- BP number
- This column displays the name of the business partner number for which the journal posting applies.
- Name
- This column displays the name of the business partner for which the journal posting applies.
Journal maintenance, G/L postings (FSR11104)
For the postings to the control accounts, the account number or amounts cannot be changed. If it is impossible to correct the journal, a forced update will have to be done. The debit/credit differences caused by the faulty posting(s) will be posted to the default error account, one posting per unbalanced voucher, with the same accounting period, voucher type and voucher number as the original unbalanced voucher. The voucher date of the error posting will be the actual date. A forced update is not allowed if there are errors on a control account posting.
The error posting will have to be contra booked in the manual transaction entry routine. The balance of the error account should therefore be checked at regular intervals. The account reconciliation routine can be used for this purpose.
Note: If there are error postings that balance within the voucher, (faulty debit and credit postings with the same accounting period, voucher type and voucher number can be summarised to zero), no posting will be made to the error account. Details for all the postings in the journal are printed on the error lists, which in this case are very important documents.
Function keys
| Logistics transaction | If you defined to save logistic accounting transactions to a log file (the Logistic acc log field in the G/L control file), you can use this function key to drill down to the Logistic accounting transaction log. In this log you will be able to view the cause of the logistics accounting error. In addition, if an inventory event is linked to the accounting transaction, you will be able to view the details for that inventory transaction after selecting this option. |
- Account part 1-8
- Displays the account combination of the posting, and the system validates it against the Account file. For a posting on a control account, the account number cannot be changed.
- Accounting period
- Displays the accounting period of the posting, and it must be an open period in the accounting year of the journal. The system also validates it against last closed period for the voucher type, as well as according to the valid range of entry periods defined in the G/L control file.
- Translation period
- Displays the translation period of the posting. This field is only mandatory if this posting should be translated using a historic rate in the company consolidation routine. The system will check that the period is not greater than the accounting period.
- Voucher date
- Displays the voucher date of the posting.
- Voucher type
- Displays the voucher type of the posting, and the system validates it against Work with voucher types.
- Voucher number
- Displays the voucher number of the posting, and the system validates it against the voucher number series defined for the voucher type.
- Document date
- Displays the document date of the posting.
- Document type
- Displays the document type of the posting, and the system validates it against Work with document types.
- For related A/R or A/P transactions, it is the document type for the A/R or A/P document. If no document type was defined for the transferred document, the system will use the default document types connected to the following system document types:
- FKI for A/R documents where transaction amount > 0
- FKC for A/R documents where transaction amount < 0
- FKZ for A/R documents where transaction amount = 0
- FPI for A/P documents where transaction amount > 0
- FPC for A/P documents where transaction amount < 0
- FPZ for A/P documents where transaction amount = 0
- For pure G/L transactions, it is the document type entered for the posting.
- For pure G/L transactions created in batch, the document type and document number are retrieved from the system default document type GLB.
- For related A/R or A/P transactions, it is the document type for the A/R or A/P document. If no document type was defined for the transferred document, the system will use the default document types connected to the following system document types:
- Document number
- Displays the document number of the posting, and the system validates it against the document number series defined for the document type.
- For related A/R or A/P transactions, it is the document number for the invoice or payment, controlled by the document type.
- For pure G/L transactions, created in batch, the document type and document number is retrieved from the system default document type GLB.
- For transactions transferred via the general interface, it is the document number entered for the transaction.
- Transaction amount
- Displays the amount in transaction currency.
- User
- Displays the id of the user that created the journal.
- Quantity
- Displays the quantity of the posting.
- Quantity code
- Displays the quantity code of the posting, and the system validates it against the quantity code defined for the main account.
- Transaction currency
- Displays the code for the transaction currency, and the system validates it against Work with currencies, and against the currency code defined for the main account. If the posting is related to an A/R or A/P document, only the transaction currency of that document is valid.
- System amount
- Displays the amount in system currency.
- Ref amt syst curr
- Displays the reference amount in system currency for the G/L posting, if a reference amount was defined for the VAT handling code that is used. If this is a VAT posting, this would typically be the amount upon which VAT has been calculated. If VAT is entered on G/L level, a reference amount can also have been defined for a regular posting, which would typically be the related VAT amount.
- Ref amt trans curr
- Displays the reference amount in transaction currency, if a reference amount was defined for the VAT handling code that is used.
- Text
- Displays the text for the posting, entered manually, retrieved from Work with entry texts or a combination of internal name, document type and document number.
- VAT handling code
- Displays the VAT handling code of the posting. This information cannot be changed.
- System id
- This code indicates from which part of the system the posting originates; the A/P, the A/R or the G/L. This information cannot be changed. The codes are defined in Work with languages.
Journal maintenance, G/L postings (FSR11105)
This panel displays the total debited and credited amounts in system currency per each entered combination of accounting period, voucher type and voucher number. If the debit and credit amounts are not equal for any of the combinations, there will be a difference. You can then click Back to return to the journal maintenance routine and correct the error, or make a forced update. The difference will then be posted on the error account.
- Journal date
- Displays the date the journal was created.
- Forced update
- NO is defaulted. Set to YES to force the update. All faulty balances will be posted to the error account. If control accounts are in error, a forced update cannot be done.