Related topics
- About the A/P Direct Order Billing functionality
- Setting up the A/P Direct Order Billing functionality
This panel is accessed from the A/P transactions enquiry if an A/P direct invoice is viewed.
This panel is divided into the following three sections:
| Header | Displays the A/P document, purchase order and sales order information, as well as a financial summary including A/P invoiced amount, direct purchase order unmatched/unreceived order amount, matched, remaining and debit amounts. |
| Fees | Displays the fees for the invoice. These are user-definable by supplier, groups of suppliers or global definition. Each fee can be configured to perform different functions including: attaching to or creating sales order and/or purchase order lines; allocate fees to sales and purchase order lines, include or exclude from A/P and A/R cash discounts; and debit the fee back to the supplier when needed. |
| Discounts | A/P: A summary of the first discount level is shown. In the equivalent maintenance program, you have the ability to maintain the Due and pay-by dates.
A/R: A summary is shown. In the equivalent maintenance program you have the ability to change the A/R effective date of the sales order invoice when it is created. Changes from fee entries in the discount base are summarized as an adjustment value that will be applied during invoice creation. Additionally, the ability to manually hold the invoice when it is created is also provided. |
Function keys
| DB notes | View any direct billing notes if they exist. |
| SO notes | View sales order header notes. |
| PO notes | View purchase order header notes. |
| PO lines | View purchase order lines. |
| Audit | View a summary of the A/P invoice direct order entries and their effects on orders and A/R and A/P ledgers. |
- A/P document
- Displays the document date, document type and document number.
- PO/SO number
- Displays the concerned Purchase order number and Sales order number separated by a forward slash (/).
- A/P supplier
- Displays the supplier number of the registered A/P invoice document followed by the supplier’s internal name.
- PO supplier
- Displays the supplier number of the indicated purchase order number followed by the supplier’s internal name.
- Customer
- Displays the customer number of the corresponding sales order followed by the customer’s internal name.
- Document amt
- Displays the A/P invoice amount decreased by the amount manually posted on the VAT amounts/default accounts entry panel, followed by the document’s transaction currency. This is the invoice amount that remains to be matched with the indicated BtB order.
- Order amount
- Displays the amount, in A/P invoice transaction currency, of the un-matched, non-received direct purchase order.
- Matched amt
- Displays the amount, in the invoice transaction currency, of the fee and order line amounts selected as matched.
- Remain amt
- Displays the amount which remains to be matched.
- Debit amount
- Displays the amount, in the A/P invoice transaction currency, of a Debit note document.
- Fees
- This column lists the fee types from Work with A/P direct order fee templates which have been enabled for the invoice supplier. These could be those that were defined for a generic system template, or those specific for this particular supplier if a fee template was connected to the supplier in the A/P basic data panel in the Business partner file. The description shown on this panel is the text that was entered for the enabled fee types in the Left heading text field, translated into the user language.
- Fee amount
- Displays the fee amount for the applicable fee.
- AP Base
- This column displays the panel value code for Include/Exclude (I/E) denoting if the amount is included or excluded in the Cash discount basis for the discount of the received A/P invoice.
Example:
You offer a 2% cash discount and the cash discount is granted on net invoice amount. An invoice total net amount is 1500 SEK, and 50 SEK of that amount is freight. If you choose to include freight fee in the discount base, the 2% cash discount will be based on 1500 SEK. If you choose to exclude the freight fee in the discount base, the 2% cash discount will be based on 1450 SEK instead of 1500 SEK, i.e. the freight fee amount will be excluded from the discount base amount.
- AR Base
- This column displays the panel value code for Include/Exclude (I/E) denoting if the amount should be included or excluded in the Cash discount basis for the discount of the issued A/R invoice.
Example:
You offer a 2% cash discount and the cash discount is granted on net invoice amount. An invoice total net amount is 2000 SEK, and 50 SEK of that amount is freight. If you choose to include freight fee in the discount base, the 2% cash discount will be based on 2000 SEK. If you choose to exclude the freight fee in the discount base, the 2% cash discount will be based on 1950 SEK instead of 2000 SEK, i.e. the freight fee amount will be excluded from the discount base amount.
- Charge
- This column is only visible if the fee action type for the fee template is set to 1 or 4. Indicates if the fictitious item assigned to the fee type is free of charge or not, i.e. if the customer is charged for this amount.
- Sales price
- This column is only visible if the fee action type for the fee template is set to 1 or 4. Displays the sales price of the fictitious item assigned to the fee type that you charge the customer, if the Charge column is set to YES.
- Debit
- Indicates if, for the indicated amount, a debit note for the supplier for charge back is created.
Discounts
- A/P terms of payment
- Displays the A/P terms of payment.
- Due date
- Displays the due date of the A/P invoice.
- Pay by date
- Displays the cash discount pay by date to get payment cash discount.
- Discount percent
- Displays the cash percentage 1 for the A/P invoice.
- Base amount
- Displays the cash discount base amount.
- Discount amount
- Displays the computed cash discount amount to be granted at the first CAD due date.
- Pay amount
- Displays the computed net payment amount including Discount amount.
- A/R terms of payment
- Displays the A/R terms of payment code to be used when invoicing the customer for this order.
- A/R effective date
- Displays the document date of the customer invoice.
- Discount percent
- Displays the cash discount percentage 1, from the Terms of payment table, applied for the customer invoice.
- Discount base adj
- Displays the discount base adjustment amount, (shown with the minus sign), that is not included (is excluded) in the discount base of the customer invoice.
This is an accumulation of fee ARBase exclusions.
- Hold invoices
- Indicates if the customer invoice should be held for manual review and release for this sales order.
A/P invoice direct order enquiry, Purchase order lines (FSR19803)
This panel displays the purchase order lines.
Options
| Display | Select this option to access the PO lines matching details panel to view the A/P matching data for individual direct BtB purchase order lines, as well as the price information for the associated purchase and sales order lines. |
| PO line | Select this option to access the Purchase order enquiry, Detailed order line 1 panel. |
| SO line | Select this option to access the Sales order enquiry, Detailed order line 1 panel. |
Function keys
| PO notes | If a purchase order note was created on purchase order header level for this purchase order line, access the text editor to view the note. |
| View controls | Access the View controls panel where you can specify the number of text lines to be displayed for a purchase order line. |
- A/P document
- Displays the document date, document type and document number.
- PO/SO number
- Displays the concerned Purchase order number and Sales order number separated by a forward slash (/).
- A/P supplier
- Displays the supplier number of the registered A/P invoice document followed by the supplier’s internal name.
- PO supplier
- Displays the supplier number of the indicated purchase order number followed by the supplier’s internal name.
- Customer
- Displays the customer number of the corresponding sales order followed by the customer’s internal name.
- Document amt
- Displays the A/P invoice amount decreased by the amount manually posted on the VAT amounts/default accounts entry panel, followed by the document’s transaction currency. This is the invoice amount that remains to be matched with the indicated BtB order.
- Order amount
- Displays the amount, in A/P invoice transaction currency, of the un-matched, non-received direct purchase order.
- Matched amt
- Displays the amount, in the invoice transaction currency, of the fee and order line amounts selected as matched.
- Remain amt
- Displays the amount which remains to be matched. This is the difference between the A/P document amount and order amounts indicated as matched (fees and regular order lines amounts).
- Debit amount
- Displays the amount, in the A/P invoice transaction currency, for which a Debit note document is to be/was created.
- Status
- This column displays the status of the purchase order line.
Status Description Deleted The order line has been deleted. Invoiced The corresponding Sales order line has already been invoiced. Active The order line has status greater than or equal to 30 and less than 60, i.e. has not yet been received, and it has not been manually excluded from matching. Excluded The line will not be considered when the Match function key is selected in the equivalent maintenance routine to automatically match order lines. Included The line previously excluded will be included/considered when the Match function key is selected in the equivalent maintenance routine to automatically match order lines.
- Line
- This column displays the line number of the purchase order line.
- Item
- This column displays the item code of the purchase order line.
- Whs
- This column displays the warehouse for the item on the line.
- Unit
- This column displays the purchase order unit.
- Inv qty
- This column displays the invoiced quantity.
A/P invoice direct order enquiry, PO line matching details (FSR19805)
This panel displays the A/P matching data for individual direct BtB purchase order lines as well as price information for the associated purchase and sales order lines.
Function keys
| PO line | Access the Purchase order enquiry, Detailed order line 1 panel to view the detailed information for the purchase order line. |
| SO line | Access the Sales order enquiry, Detailed order line 1 panel to view the detailed information for the sales order line. |
- PO number
- Displays the purchase order number.
- PO line
- Displays the purchase order line number.
- Order disc %
- Displays the order discount percentage assigned on the order level.
- SO number
- Displays the BtB sales order number for the purchase order line.
- SO line
- Displays the BtB sales order line number for the purchase order line.
- Warehouse
- Displays the warehouse for the BtB sales order line.
- Item
- Displays the item code and description.
- Purch qty
- Displays the purchased quantity. The purchase unit is displayed adjacent to this quantity.
- Remain amt
- Displays the amount, in A/P invoice transaction currency, that remains to be received and matched for the order line. This is calculated by multiplying the Remaining quantity with purchase price.
- Remain qty
- Displays the quantity of goods, in price unit, that remains to be matched for the order line.
A/P invoice matching
- Inv amount
- Displays the A/P invoice matching invoiced amount for the purchase order line from the A/P vendor’s invoice.
- Inv quantity
- Displays the A/P invoice matching invoiced quantity for the purchase order line from the A/P vendor’s invoice.
- Debit amount
- Displays the A/P invoice matching debit note amount. The calculated overcharge is computed as the difference between the extended invoice unit price and the extended purchase price using invoiced quantity. This amount is included in an automatic A/P debit if the total of computed debits exceeds the direct debit limits in the A/P control file.
- Currency
- Displays the A/P invoice transaction currency.
- Price qty
- Displays the A/P invoice matching quantity in price units. This is the quantity in pricing units that the invoice quantity represents, followed by the pricing unit. This is the result of converting the entered invoice quantity to the pricing unit as specified in the associated purchase order line which is displayed adjacent to the price quantity value.
- Unit price
- Displays the A/P invoice matching price per pricing unit.
- Net inv amt
- Displays the A/P invoice matching net invoiced amount. This is the sum of the matched amount (i.e. the amount entered in the Inv amount field) plus the allocated fee amount (displayed in the Alloc amount field below).
- FOC
- Indicates if the purchase order line is to be matched as free-of-charge.
Purchase order
- Purch price
- Displays the purchase price for the purchase order line.
- Price qty
- Displays the quantity in pricing units for the purchase order line. This is the quantity in pricing units that the purchase order line quantity represents, followed by the pricing unit.
- Discount amt
- Displays the discount amount for the purchase order line.
- Discount %
- Displays the discount percentage for the purchase order line.
- Backlog
- Displays the backlog control flag for the purchase order line.
- Alloc amount
- Displays the total amount of allocations from the direct PO fees that were entered on the A/P invoice direct order, Fees and discounts panel and allocated to the currently displayed purchase order line.
- Net amount
- Displays the net price amount from the purchase order line.
- FOC
- Indicates if the purchase order line is to be free-of-charge.
Sales order
- Sales price
- Displays the sales price for the sales order line.
- Price qty
- Displays the quantity in pricing units of the sales order line. This is the quantity in pricing units that the sales order line quantity represents, followed by the pricing unit.
- Discount ID
- Displays the discount ID, defined in the Sales discounts ID table, holding the reason for the discount for the sales order line.
- Discount amt
- Displays the discount amount for the sales order line.
- Discount %
- Displays the discount percentage for the sales order line.
- Alloc amount
- Displays the total amount of allocations from the direct PO fees that were entered on the A/P invoice direct order, Fees and discounts panel and allocated to the currently displayed purchase order line.
- Net amount
- Displays the net price amount from the sales order line.
- FOC
- Indicates if the sales order line is free-of-charge.
View controls (FSR19807)
- Number of text lines
- Enter the number of text lines you want to display for a purchase order line.