A multi-currency payment, just as a cheque or a bill payment, involves extra information that can be stored together with the payment document. The extra fields needed for a multi-currency payment are accessed if you use a payment document type with Liquid entry panel set to 3.
Prerequisites
Use a payment document type with a pre-defined pseudo account as contra account, and Check balance set to NO, VAT/default accounts, G/L postings panel and Settlement panel all set to NO, and Liquid entry panel set to 3.
- Follow steps 1-4 in Enter an A/R payment with a pre-defined contra account. Note: On the payment detail entry panel you enter the transaction amount and currency of the invoice(s) to settle, since the currency code controls which invoices will be displayed on the settlement panel. On the liquid entry panel, however, you enter the transaction amount and currency code of the received payment.
- You access A/R liquid entry, Multicurrency. The following fields are relevant:
- Transaction amount
- The system defaults the transaction amount from the payment you have entered, but you may increase the amount, if the multicurrency payment covers more than one payment document.
- Currency
- The system defaults the transaction currency from the payment you have entered, but you may change the currency since this is a multicurrency payment. Note: The system controls the total multi-currency amount shown in Multicurrency am in the top part of the panel against the total amount for all included payments in system currency. The entire multi-currency amount must be balanced by payment amounts.
- System amount
- The system defaults the system amount from the payment you have entered, but you may increase the amount, if the multicurrency payment covers more than one payment document. You will then have to fill up the remaining system amount with payments until the entire multicurrency amount has been covered. Note: If you increase the transaction amount as described above, you should either enter a new system amount manually, or delete the default amount and let the system recalculate it.
- Text
- The system defaults the text of the document type.
- Reception date
- The system defaults the document date from the payment you have entered. The date is only for information and is not used in any calculations.
- Exchange rate period
- Exchange rate level
- The system will default the values from the payment you have entered.
- Follow steps 3-5 in Enter a cheque payment, but exchange the word “cheque” with “multi-currency payment”.
Click OK. The system retrieves defaults for the fields that were left blank and automatically creates the postings, based on the definitions for the payment document type. The payment transaction will update the Accounts Receivable immediately.
Related topics
- About entering A/R payments manually
- Panels in the A/R transaction entry routine
- Enter an A/R payment with a pre-defined contra account
- Enter an A/R payment with a pseudo catalogue
- Enter an A/R payment with manual G/L postings
- Enter an A/R payment on voucher level
- Enter a cheque payment
- Enter a bill payment
- Enter an A/R payment with direct settlement
- Enter an A/R payment with selection of documents to settle
- Enter an A/R payment with settlement and manual difference postings
- Enter a debit note for a disputed payment
- Settle A/R documents without payment handling
- Enter a payment for a sundry debtor
- Change an entered A/R payment
- Enter a multi-currency settlement
- Enter multiple A/R payments into a cash book payment
- Create an A/R bank deposit list