Related topics
This panel displays the A/P invoice lines pertaining to the selected document that was rejected during the validation process when running the A/P invoice automatic matching routine. Both the lines in error and those accepted are displayed. You can add, change, copy, or delete a line to correct the error.
Tip: Select the Line errors option to view a description of why an invoice line was rejected during the validation.
Options
| Line errors | Select this option to view a detailed description of the error(s). |
| Goods rec line | Select this option to view detailed information of the goods reception transaction pertaining to the line. |
Selection fields
- Supplier
- Displays the supplier of the document.
- Document amount
- Displays the document amount.
- Document
- Displays the document type and number.
- Tot line amount
- Displays the total line amount.
- VAT amount
- Displays the VAT amount of the document, if applicable.
- Line
- Displays the document line number.
- Type
- Displays the document line type.
- P/O
- Displays the purchase order number.
- Line
- Displays the purchase order line number.
- Inv qty
- Displays the invoiced quantity.
- Used qty
- Displays the used quantity.
- Net amount
- Displays the invoice net amount for the line.
- Curr
- Displays the transaction currency of the invoice.
- E
- Indicates if the document line is in error.
- B
- Indicates if a back order exists.
Work with A/P invoice lines (FLR28904)
The subheading differs depending on which option you used to access this panel. In maintenance mode, the panel displays details of the selected document line. You can add, change, copy, or delete a line to correct an error.
To copy an existing A/P invoice line, access this panel in Copy mode and enter a new unique invoice line number and click OK. This is useful if almost the same information should exist also on the new line.
- Supplier
- Displays the supplier of the document.
- Document amount
- Displays the document amount.
- Document
- Displays the document type and number.
- Tot line amount
- Displays the total line amount.
- VAT amount
- Displays the VAT amount of the document, if applicable.
- Invoice line
- Displays 0 (zero) by default in Add mode. Enter a unique invoice line number to identify the new line you are creating or copying to, if you are in Copy mode.
- A/P inv line type
- Displays 0 (zero) by default in Add mode, but can be changed. Mandatory entry.
Type Description 0 Item line 1-99 Additional cost line, e.g., freight, etc. 932 Landed cost line
- Landed cost type
- Enter a landed cost type from Work with landed cost types. Mandatory entry if the invoice line type is 932.
- Account parts 1-8
- Enter the applicable account parts. Mandatory if invoice line type is set to 1-99 and a pseudo account is not entered.
- Purch order/line
- Enter the applicable purchase order and line number. Mandatory entry if the invoice line type is 0 (zero) or 932. This field cannot be maintained for an automatically created back order invoice line.
- Back order line number
- Displays the line number of the back order, if applicable. Backlog invoice lines automatically created for an invoice line are re-created at automatic matching if any of the following is true:
- An error was found in the error log file for at least one of the backlog invoice lines
- All backlog lines created for the invoice line were deleted
- Invoiced quantity
- Enter the invoiced quantity.
Type Description Action If the invoice line type is 0 Item line A quantity must be entered. If the line type is 1-99 Additional cost line, e.g., freight, etc. This field must be blank. If the line type is 932 Landed cost line The quantity must be 1.
- Used quantity
- Enter the used quantity. If left blank, then the system will set this field equal to invoiced quantity. Invoiced quantity cannot exceed used quantity.
- Inv line net amount
- Enter the total net line amount in transaction currency, excluding VAT.
- Inv line price unit
- Displays the calculated price unit in system currency.
- P/O line price unit
- Displays the price unit of the purchase order line in system currency.
- Pseudo account
- Enter a pseudo account from Work with pseudo accounts. Mandatory entry if account parts are not entered above and if the invoice line type is set to 1-99.
- Exch rate divergence
- Displays any exchange rate divergence.
- VAT handling code
- Enter a code from Work with VAT handling codes. If this field is left blank for a non-item line, then the first VAT handling code from the VAT catalogue defined for the main account is retrieved.
- Price divergence
- Displays any divergence between invoice line price unit and P/O line price unit.
- VAT line amount
- Enter the VAT amount for the invoice line in transaction currency.
- Currency
- Displays the transaction currency code.
- Acceptable pr div
- Displays the acceptable price divergence.
- Pr unit tol limit
- Displays the present tolerance limits as defined for the supplier on price unit level.
Work with A/P invoice lines, Line errors (FLR28911)
- Supplier
- Displays the supplier of the document.
- Document amount
- Displays the document amount.
- Document
- Displays the document type and number.
- Tot line amount
- Displays the total line amount.
- VAT amount
- Displays the VAT amount of the document, if applicable.
- Text 1-3:
- Enter free text on the lines at your disposal.
Work with A/P invoice lines, Line errors (FLR28920)
This panel displays detailed information about the reasons for a line being rejected during the validation process in the A/P invoice automatic matching routine. The list consists of error codes and a descriptive text.
- Supplier
- Displays the supplier on the document.
- Document amount
- Displays the document amount.
- Document
- Displays the document type and number.
- Tot line amount
- Displays the total line amount.
- Line number
- Displays the document line number.
- VAT amount
- Displays the VAT amount of the document, if applicable.
- Line type
- Displays the document line type.
Error codes and description
In this section the system displays the error codes and a descriptive text covering the line errors that were discovered during the validation. See Error codes on invoice line level for more information.