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Enter an MDC stock replenishment purchase order

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The following describes how to enter an ordinary MDC stock replenishment purchase order to be delivered directly from your supplier to the stock in your warehouse.

To view the order status life cycle for MDC stock replenishment purchase orders, click to expand the section.

Order status life cycle – MDC stock replenishment purchase order

The following table illustrates the life cycle for an MDC stock replenishment purchase order.

MDC demanding company   MDC supplying company
Purchase order ST   Sales order ST
The purchase order line has been entered into the system and automatically sent to the MDC supplying company. 20 -> Sales order is automatically created. 10
— —   The pick list has been printed. 30
— — <- The pick list has been confirmed (The purchase order update is sent.) 45
The purchase order line has been updated as confirmed. 25   — —
The goods reception routine is performed according to normal rules. —   — —
The purchase order line has been received. 60 <- The MDC invoice to the demanding company has been sent. 60

Note: How your system updates the status of your purchase order depends on the setting of the Auto reception conf field for the supplier in the Business partner file.

Note: For this example the following purchase order type will be used:

Panel image

  1. Select the Work with purchase orders menu item.
  2. You access Work with purchase orders, Header view. Click Add.
  3. You access Purchase order maintenance. Complete the following fields:
    4. Handler
    Supplier number
    Order type
    Enter a purchase order type that has the MDC order type field set to YES.
    Cost centre

    Click OK.

  4. You access Work with purchase orders, Add lines, where the purchase order lines are entered. Complete the following fields:
    5. Item
    Enter the MDC item that you have defined.
    Quantity
    Enter the quantity of the item that you wish to order.

    Click OK.

    The system will perform a validation of the purchase order line (against item, unit, quantity and dispatch date) in your MDC supplying company’s system.

    If a message appears under the purchase order line indicating the available quantity of the item in stock and suggesting a dispatch date for a complete delivery, this can mean that either:

    • The quantity in stock may not be sufficient to cover the purchase order line. If that is the case, enter a quantity that is equal to, or less than, the indicated available quantity.

      and/or

    • The dispatch date entered is not feasible. Enter the date suggested by the system for a complete delivery of the purchase order line.

    Click OK.

  5. The system will accept the purchase order line and update the Work with purchase orders, Add lines panel to reflect the changes.

    6. When you are finished entering the purchase order lines, click Back to exit the purchase order entry program.

    What to do next
    Once the purchase order is completed it can still be modified by following the instructions detailed in Modify an MDC stock replenishment purchase order.

    Viewing sales order
    You can also view the MDC information, that is linked to the sales order, via the Purchase order enquiry. The results of the enquiry would be as follows:

    The following fields provide information on the correlating purchase orders that are in each of the DC1 company systems. Note: If no information is displayed in these fields, then the sales order has been created with errors in the MDC supplying company’s system and will need to be corrected.

    Supplier
    The MDC supplier from whom the item was ordered.
    Order type
    The sales order type (from the Purchase order type table) used in the transaction.
    Order number
    The number of this purchase order.
    Supplying company
    The MDC company that the supplier represents (from the MDC company control file).
    Sales order
    The MDC supplying company’s corresponding sales order number.
    Line
    The MDC supplying company’s corresponding sales order line number.
    Whs supp cmp
    The MDC supplying company’s warehouse from where the goods will be dispatched.
    BI supp cmp
    Indicates if the MDC sales order was created in the MDC supplying company’s DI file (see Note above).
    PC supp cmp
    Indicates if the MDC supplying company’s has confirmed their pick list. Note: The purchase order at this point is at status 20. It will only be updated by the supplying company when they print the pick list confirmation.

    The MDC supplying company view
    The MDC supplying company can also view MDC information for your purchase order via the Sales order enquiry. By accessing the sales order that was automatically generated in their system the following information can be viewed.

    The following fields provide information on the correlating sales orders that are in each of the DC1 company systems.

    To comp
    The MDC demanding company that ordered the item.
    MDC PO nbr
    The MDC demanding company’s corresponding purchase order number.
    MDC PO line
    The MDC demanding company’s corresponding purchase order line number.

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