Purchase suggestions allow you to evaluate the quantity of goods that you need to order from your suppliers. This can be done either automatically via the Create purchase suggestions menu item, or manually via the Work with purchase suggestions menu item.
What is a purchase suggestion?
A purchase suggestion is an analysis of your current stock situation. As the name implies, it is a system calculated suggestion based upon the available quantity, for each item and warehouse.
How the system processes the suggestions depends upon whether the item is a time axis item or not:
- Non-time axis items: The system will compare the available quantity with the re-order point (ROP) of the item. If it is less, then it suggests to purchase the economical order quantity (EOQ) from the main supplier.
- Time axis items: If the available quantity is zero, or below zero, the system will suggest to purchase the economical quantity.
Once this calculation is completed it groups together all of the suggested purchase order lines and organises them under a single purchase order suggestion.
Purchase suggestions are user definable; you can choose to group them according to supplier, warehouse, purchase type, line code, or, you can organise them according to the planner of the item. For example, if you are a buyer, you can create a purchase suggestion that will only detail the items that you are responsible for. Furthermore, you can also request to have a breakdown of the information per warehouse.
You can create purchase suggestions for all the items that you order from your supplier – more specifically of the following purchase types:
| Type | Description |
|---|---|
| Purchase type 1 | The system continuously reviews the reorder point (ROP) and safety stock (SST), providing purchase suggestions based on this review. |
| Purchase type 2 | The system provides purchase suggestions based on the purchase interval defined for this combination in the Periodic purchase table. |
| Purchase type 3 | The system provides purchase based on the analysis of net demand per forecast period. |
Maintain
After creation, you can maintain a purchase suggestion in the following ways:
- You can change the suggestion, e.g. add or delete lines. You can also change line information, e.g., quantities.
- You can transfer the purchase suggestion, in part or in full, to another purchase suggestion. You can then change the supplier to one that currently has the requested items.
- You can transfer the purchase suggestion, in part or in full, to an internal replenishment suggestion. You can then remove the supplier and instead add a supplying warehouse. See About working with internal replenishment suggestions (DC1 Stock Control) for more information about the latter.
- If several purchase suggestions are to be supplied from the same supplier, you can merge them into one master purchase suggestion. When it comes time to create purchase orders, only one purchase order will be created for the merged suggestions.
Copy to order
Purchase suggestion lines can be copied to a purchase order line in the Purchase order maintenance routine. See Copy a purchase suggestion into a purchase order for more information.
Enquiries and printouts
- Purchase suggestion enquiry
- Purchase suggestion printout
Related topics
- Automatically create a purchase suggestion (DC1 Stock Replenishment)
- Manually create a purchase suggestion (DC1 Stock Replenishment)
- Maintain a purchase suggestion (DC1 Stock Replenishment)
- Work with purchase suggestion lines (DC1 Stock Replenishment)
- Transfer purchase suggestion lines (DC1 Stock Replenishment)
- About purchase order entry
- About working with internal replenishment suggestions (DC1 Stock Control)
- About working with purchase suggestions (DC1 Inventory Control)