Related topics
In this routine you are able to view all non-confirmed and partially confirmed reception notes via five different views:
- Reception view
- Shipment view (inbound)
- Order view
- Supplier view
- Item view
The warehouse defined for your user profile is defaulted if defined there. If a warehouse is not defined for your user profile, then the main warehouse from the DIS control file is defaulted. You can change to another warehouse by clicking the Select warehouse function key.
Select the task you need to work with via the options.
In this program you enter the values that have been marked on the goods reception notes as received.
Note: If DC1 Financials is installed, purchase orders, after reception, can be matched against the A/P invoice and variations in quantity, price and currency can be accounted. This is done when entering the A/P invoice in DC1 Financials.
Note: If DC1 Manufacturing is installed and activated and a purchase order line is connected to a manufacturing order, the amount and quantity confirmed in this program will update the manufacturing order.
Options
| Change | Select this option to change information on the reception header. |
| Display | Select this option to view the reception header. |
| Lines | Select this option to access the Work with receptions, Lines panel where you can enter/change the received quantity and then confirm the reception line by line. |
| Close reception | Select this option to access the Work with receptions, Confirmation panel to confirm and close the reception. When this option is run, it will no longer be possible to change anything for the reception. If at least one reception line has zero for received quantity you will be flagged with a warning when you select this option, allowing you to first maintain the line before confirming. |
| Confirm full reception | Select this option to confirm a full reception without maintaining the line information. |
| Display lines | Select this option to access the Receptions enquiry, Lines panel where you can view the received quantities. |
| Display errors | Select this option to view errors for any transactions sent from an external client, e.g., Iptor WM1.
Examples of errors are:
All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel. |
| Re-print rec note | Select this option to access the Reception note re-print, Selections panel where you select up to 10 orders and/or inbound shipments for which you want to reception note re-print. |
| Scan | Select this option to access the Work with batch reception, Detail scanning panel to begin the scanning operation of barcoded labels. The barcode to be used for the scanning will be retrieved from the Supplier file (if a specific barcode has been defined for the supplier on the reception) or from the Barcodes table. When the scanning operation is complete, the reception will be automatically confirmed if the information is validated. If any information from the label is erroneous or missing, the scan-related fields will become open for input, allowing you to manually correct or add the information. |
| Unlock | Unlock a locked record for your user ID. If authority has been set up for your user ID via SECUR (i.e. Authority group WWOPTION, Routine UNLOCK), you will be able to unlock a locked record for another user ID (i.e. the Maintain by field on the header will be cleared). |
Function keys
| Shipments view/Orders view/Suppliers view/Items view/Receptions view | Toggle between viewing reception information for inbound shipments, purchase orders, suppliers, items and receptions. The receptions view is the default when you first access the Work with receptions program. |
| Select warehouse | Access the Select warehouse panel where you can select another warehouse for the reception. |
Selection fields
- Warehouse
- Displays the warehouse for the reception.
- Reception
- This column lists the purchase order reception number.
- Ver
- This column lists the reception note print version denoting how many times the reception note has been printed.
- Crt date
- This column lists the date the reception note was created.
- Crt time
- This column lists the time the reception note was created.
- Supplier
- This column lists the supplier ID for the reception.
- Error
- This column denotes if the reception validation for any transactions sent from an external client, e.g., Iptor WM1, ended in error during the confirmation validation. Click the Display errors option to view the errors.
Examples of errors are:
- The order is being held by another user.
- The reception confirmation lacks information (e.g., a batch item was sent but the batch ID was not supplied).
All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel.
- Confirmed
- This column denotes if the reception has been confirmed.
- Purchase order number
- This column lists the purchase order number attached to the reception.
- Suppliers name
- This column lists the supplier’s name.
Work with receptions, Shipment view (DSR50004)
This panel displays the receptions sorted by shipments.
Options
| Change | Select this option to change information on the reception header. |
| Display | Select this option to view the reception header. |
| Lines | Select this option to access the Work with receptions, Lines panel where you can enter/change the received quantity and then confirm the reception line by line. |
| Close reception | Select this option to access the Work with receptions, Confirmation panel to confirm and close the reception. When this option is run, it will no longer be possible to change anything for the reception. If at least one reception line has zero for received quantity you will be flagged with a warning when you select this option, allowing you to first maintain the line before confirming. |
| Confirm full reception | Select this option to confirm a full reception without maintaining the line information. |
| Display lines | Select this option to access the Receptions enquiry, Lines panel where you can view the received quantities. |
| Display errors | Select this option to view errors for any transactions sent from an external client, e.g., Iptor WM1.
Examples of errors are:
All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel. |
| Re-print rec note | Select this option to access the Reception note re-print, Selections panel where you can select up to 10 orders/inbound shipments for which you want to re-print the reception note. |
| Scan | Select this option to access the Work with batch reception, Detail scanning panel to begin the scanning operation of barcoded labels. The barcode to be used for the scanning will be retrieved from the Supplier file (if a specific barcode has been defined for the supplier on the reception) or from the Barcodes table. When the scanning operation is complete, the reception will be automatically confirmed if the information is validated. If any information from the label is erroneous or missing, the scan-related fields will become open for input, allowing you to manually correct or add the information. |
| Unlock | Unlock a locked record for your user ID. If authority has been set up for your user ID via SECUR (i.e. Authority group WWOPTION, Routine UNLOCK), you will be able to unlock a locked record for another user ID (i.e. the Maintain by field on the header will be cleared). |
Function keys
| Orders view/Suppliers view/Items view/Receptions view/Shipments view | Toggle between viewing reception information for purchase orders, suppliers, items and receptions and inbound shipments. The receptions view is the default when you first access the Work with receptions program. |
| Select warehouse | Access the Select warehouse panel where you can select another warehouse for the reception. |
Selection fields
- Warehouse
- Displays the warehouse for the reception.
- Shipment
- This column lists the inbound shipment number.
- Description
- This column lists the description of the inbound shipment.
- Reception
- This column lists the reception note number for the inbound shipment.
- Ver
- This column lists the reception note print version denoting how many times the reception note has been printed for the inbound shipment.
- Order
- This column lists the date the purchase order number to which the inbound shipment belongs.
- Error
- This column denotes if the reception validation for any transactions sent from an external client, e.g., Iptor WM1, ended in error during the confirmation validation. Click the Display errors option to view the errors.
Examples of errors are:
- The order is being held by another user.
- The reception confirmation lacks information (e.g., a batch item was sent but the batch ID was not supplied).
All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel.
- Confirmed
- This column denotes if the reception has been confirmed.
- Suppliers name
- This column lists the supplier name for the inbound shipment.
Work with receptions, Order view (DSR50009)
This panel displays the receptions sorted by purchase order number.
Options
| Change | Select this option to change information on the reception header. |
| Display | Select this option to view the reception header. |
| Lines | Select this option to access the Work with receptions, Lines panel where you can enter/change the received quantity and then confirm the reception line by line. |
| Display lines | Select this option to access the Receptions enquiry, Lines panel where you can view the received quantities. |
| Display errors | Select this option to view errors for any transactions sent from an external client, e.g., Iptor WM1.
Examples of errors are:
All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel. |
| Maint order | Select this option to access the Work with purchase orders, Order lines panel where you can maintain the order. |
| Scan | Select this option to access the Work with batch reception, Detail scanning panel to begin the scanning operation of barcoded labels. The barcode to be used for the scanning will be retrieved from the Supplier file (if a specific barcode has been defined for the supplier on the reception) or from the Barcodes table. When the scanning operation is complete, the reception will be automatically confirmed if the information is validated. If any information from the label is erroneous or missing, the scan-related fields will become open for input, allowing you to manually correct or add the information. |
| Unlock | Unlock a locked record for your user ID. If authority has been set up for your user ID via SECUR (i.e. Authority group WWOPTION, Routine UNLOCK), you will be able to unlock a locked record for another user ID (i.e. the Maintain by field on the header will be cleared). |
Function keys
| Suppliers view/Items view/Receptions view/Shipments view/Order view | Toggle between viewing reception information for suppliers, items, receptions, inbound shipments and purchase orders. The receptions view is the default when you first access the Work with receptions program. |
| Select warehouse | Access the Select warehouse panel where you can select another warehouse for the reception. |
Selection fields
- Warehouse
- Displays the warehouse for the reception.
- Order
- This column lists the purchase order number for the reception.
- Supplier
- This column lists the supplier ID for the reception.
- Name
- This column lists the supplier’s name for the purchase order.
- Reception
- This column lists the reception note number.
- Ver
- This column lists the reception note print version denoting how many times the reception note has been printed for the purchase order.
- Error
- This column denotes if the reception validation for any transactions sent from an external client, e.g., Iptor WM1, ended in error during the confirmation validation. Click the Display errors option to view the errors.
Examples of errors are:
- The order is being held by another user.
- The reception confirmation lacks information (e.g., a batch item was sent but the batch ID was not supplied).
All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel.
Work with receptions, Supplier view (DSR50010)
This panel displays the receptions sorted by supplier number.
Options
| Change | Select this option to change information on the reception header. |
| Display | Select this option to view the reception header. |
| Lines | Select this option to access the Work with receptions, Lines panel where you can enter/change the received quantity and then confirm the reception line by line. |
| Display lines | Select this option to access the Receptions enquiry, Lines panel where you can view the received quantities. |
| Display errors | Select this option to view errors for any transactions sent from an external client, e.g., Iptor WM1.
Examples of errors are:
All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel. |
| Scan | Select this option to access the Work with batch reception, Detail scanning panel to begin the scanning operation of barcoded labels. The barcode to be used for the scanning will be retrieved from the Supplier file (if a specific barcode has been defined for the supplier on the reception) or from the Barcodes table. When the scanning operation is complete, the reception will be automatically confirmed if the information is validated. If any information from the label is erroneous or missing, the scan-related fields will become open for input, allowing you to manually correct or add the information. |
| Unlock | Unlock a locked record for your user ID. If authority has been set up for your user ID via SECUR (i.e. Authority group WWOPTION, Routine UNLOCK), you will be able to unlock a locked record for another user ID (i.e. the Maintain by field on the header will be cleared). |
Function keys
| Items view/Receptions view/Shipments view/Orders view/Suppliers view | Toggle between viewing reception information for items, receptions, inbound shipments, purchase orders, suppliers and items. The receptions view is the default when you first access the Work with receptions program. |
| Select warehouse | Access the Select warehouse panel where you can select another warehouse for the reception. |
Selection fields
- Warehouse
- Displays the warehouse for the reception.
- Supplier
- This column lists the supplier ID for the reception.
- Name
- This column lists the supplier’s name for the purchase order.
- Order
- This column lists the purchase order number for the reception.
- Reception
- This column lists the reception note number.
- Ver
- This column lists the reception note print version denoting how many times the reception note has been printed for the purchase order.
- Error
- This column denotes if the reception validation for any transactions sent from an external client, e.g., Iptor WM1, ended in error during the confirmation validation. Click the Display errors option to view the errors.
Examples of errors are:
- The order is being held by another user.
- The reception confirmation lacks information (e.g., a batch item was sent but the batch ID was not supplied).
All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel.
Work with receptions, Item view (DSR50013)
This panel displays the receptions sorted by item number.
Options
| Change | Select this option to change information on the reception header. |
| Display | Select this option to view the reception header. |
| Lines | Select this option to access the Work with receptions, Lines panel where you can enter/change the received quantity and then confirm the reception line by line. |
| Display lines | Select this option to access the Receptions enquiry, Lines panel where you can view the received quantities. |
| Display errors | Select this option to view errors for any transactions sent from an external client, e.g., Iptor WM1.
Examples of errors are:
All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel. |
| Scan | Select this option to access the Work with batch reception, Detail scanning panel to begin the scanning operation of barcoded labels. The barcode to be used for the scanning will be retrieved from the Supplier file (if a specific barcode has been defined for the supplier on the reception) or from the Barcodes table. When the scanning operation is complete, the reception will be automatically confirmed if the information is validated. If any information from the label is erroneous or missing, the scan-related fields will become open for input, allowing you to manually correct or add the information. |
| Unlock | Unlock a locked record for your user ID. If authority has been set up for your user ID via SECUR (i.e. Authority group WWOPTION, Routine UNLOCK), you will be able to unlock a locked record for another user ID (i.e. the Maintain by field on the header will be cleared). |
Function keys
| Receptions view/Shipments view/Orders view/Suppliers view/Items view | Toggle between viewing reception information for receptions, inbound shipments, purchase orders, suppliers, and items. The receptions view is the default when you first access the Work with receptions program. |
| Select warehouse | Access the Select warehouse panel where you can select another warehouse for the reception. |
Selection fields
- Warehouse
- Displays the warehouse for the reception.
- Item/Description
- This column lists the item being received and its description.
- Order
- This column lists the purchase order number for the reception.
- Reception
- This column lists the reception note number.
- Ver
- This column lists the reception note print version denoting how many times the reception note has been printed for the purchase order.
- Error
- This column denotes if the reception validation for any transactions sent from an external client, e.g., Iptor WM1, ended in error during the confirmation validation. Click the Display errors option to view the errors.
Examples of errors are:
- The order is being held by another user.
- The reception confirmation lacks information (e.g., a batch item was sent but the batch ID was not supplied).
All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel.
Work with purchase receptions, Confirmation (DSR50016)
Click OK to confirm the reception.
Function keys
| Set reception date | Set the reception date to current date for the receptions that have no displayed/entered reception date. |
- Reception
- Displays the reception note number that is about to be confirmed.
- Crt date
- Displays the date the reception note was created.
- Crt time
- Displays the time the reception note was created.
- Whs
- Displays the warehouse and description for the reception that is about to be confirmed.
- Reception date
- If a reception date has been entered on the reception header, this column lists that reception date but it can be changed. Enter the reception date for the reception that is about to be confirmed.
Work with receptions, Header maintenance (DSR50019)
This panel displays the header information for the reception.
Function keys
| Lines | Access the Work with receptions, Lines panel where you can enter/change the received quantity and then confirm the reception line by line. |
- Reception
- Displays the number identifying the reception note.
- Reception date
- This field is an optional entry. If this field is not completed, the system will default the current date as the reception date during reception confirmation. If a date is entered here, then the entered date is used as the reception date. This value can be changed to a past date, however, anticipated deliveries cannot be pre-booked by entering future dates.
- Accounting period
- Transport note
- Enter the transport note number stated on the dispatch advice received from the supplier. The information can be used as a selection criteria when matching A/P invoices with purchase orders in DC1 Financials.
Note: This field is mandatory if the order line being worked with belongs to a delivery schedule order. If the transport note has already been defined in the order line, this information will be automatically displayed in this field.
- Actual dispatch date
- Enter the actual dispatch date stated on the dispatch advice received from the supplier.
Note: This field is mandatory if the order line being worked with belongs to a delivery schedule order. If the actual dispatch date has already been defined in the order line, this information will be automatically displayed in this field.
- Warehouse
- Displays the warehouse and description for the reception.
- Creation date
- Displays the date the reception note was created.
- Creation time
- Displays the time the reception note was created.
- Created by
- Displays the user ID and name of the person who created the reception note.
- Confirmation date
- Displays the actual date the reception was confirmed.
- Confirmation time
- Displays the actual time the reception was confirmed.
- Confirmation by
- Displays the user ID and name of the person who confirmed the reception.
- Maintain by
- This field is only displayed if the user ID differs from the actual user working with the reception. If authority has been set up for your user ID via SECUR (i.e. Authority group WWOPTION, Routine UNLOCK), you will be able to unlock a locked record for another user ID via the Unlock option on any of the “views” (i.e. the ID in this field will be cleared).