A/P payment proposal, Cheque number entry (FLR12701)

Function keys

Update	This function key can only be used when all of the cheques assigned to the payments have been confirmed. Update the Cheque inventory. This will affect the status of the cheques assigned to the payments.
Select payment order run	Access the Cheque number entry, Run number selection panel, where you can select a different run of cheques used in the proposal.

Selection fields

Proposal

Settlement amount: Displays the amount that will be settled when you update the proposal.

Payment amount: Displays the amount that will be paid when you update the proposal.

Payment order run no: Displays the run number for cheques displayed on the panel. New cheque runs are created every time you create a payment order for a proposal. However, the system will only show run numbers that create cheques. This defaults to the last run of cheques printed, but you can select a different run by clicking Select payment order run.

Curr: Displays the currency for the cheques listed in the run.

Cheques created: Displays, per currency, the number of cheques printed in this run. This includes cheques used (and voided) as stubs in a multi-invoice payment.

Cheques confirmed: Displays, per currency, the number of cheques confirmed.

Cheques to confirm: Displays, per currency, the number of cheques needing to be confirmed.

Cheques to reprint: Displays, per currency, the number of cheques needing to be reprinted. This includes cheques manually voided and those selected to be skipped and printed later. You reprint cheques by selecting the Payment order option on the Work with payment proposals, Overview panel. After cheques are reprinted, they will be shown on a new run.

A/P payment proposal, Run number selection (FLR12704)

Related topics

On this panel you can select a different run of the proposal’s cheques to maintain. New cheque runs are created every time you create a payment order for a proposal. However, the system will only show the run numbers that create cheques.

Selection fields

Proposal

Settlement amount: Displays the amount that will be settled when you update the proposal.

Payment amount: Displays the amount that will be paid when you update the proposal.

Run number: Displays the number for the listed cheque runs in the proposal. New cheque runs are created every time you create a payment order for a proposal. However, the system will only display the run numbers that create cheques.

Cheques created: Displays, per run, the number of cheques created. This includes cheques used (and voided) as stubs in a multi-invoice payment.

Cheques confirmed: Displays, per run, the number of cheques confirmed.

Cheques to confirm: Displays, per run, the number of cheques needing to be confirmed.

Cheques to reprint: Displays, per run, the number of cheques needing to be reprinted. This includes cheques manually voided and those selected to be skipped and printed later. You reprint cheques by selecting the Payment order option on the Work with payment proposals, Overview panel; after cheques are reprinted, they will be shown on a new run.

A/P payment proposal, Cheques confirmation (FLR12707)

Related topics

This panel is displayed after you have selected to confirm cheques for a currency/run combination. You can work with confirmed cheques or click Add to create the new cheque confirmations. You confirm the cheques in the run by doing one of the following on the subsequent panels:

Assigning the cheque number from the printed cheque and confirming it as printed.
Assigning the cheque number from the printed cheque, confirming it as damaged, and marking it to be reprinted.
Skipping the cheque and marking it to be reprinted. Any cheques manually voided or skipped can be reprinted by selecting the Payment order option on the Work with payment proposals, Overview panel; after cheques are reprinted, they will be shown on a new run.

Function keys

Update

This function key can only be used when all of the cheques assigned to the payments have been confirmed. Update the cheque confirmation for the cheques assigned to the payments. This will affect the status of the cheques assigned to the payments and the Cheque inventory will be automatically updated.

Selection fields

Proposal

Payment order run no: Displays the run number for the listed cheques. This includes cheques used (and voided) as stubs in a multi-invoice payment.

Cheques to confirm: Displays, for the run/currency combination, the number of cheques needing to be confirmed.

Transaction currency: Displays the currency for the cheques to be used for payments in the run.

Cheques to reprint: Displays, per run/currency combination, the number of cheques needing to be reprinted. This includes cheques manually voided and those selected to be skipped and printed later. You reprint cheques by selecting the Payment order option on the Work with payment proposals, Overview panel; after cheques are reprinted, they will be shown on a new run.

Sequence no: Displays the sequence number for each cheque, which indicates order that the cheques were confirmed for the run/currency combination.

Bank: Displays the bank, our bank, used for the cheques.

Cheque no: Displays the cheque number that was confirmed for a payment in the run/currency combination. This field can be blank if the cheque was skipped during the Confirm cheque printout routine.

Payee no: Displays the payee’s number and name for the cheque that was assigned to a payment.

Paid amount: Displays the amount of the cheque assigned to the payment. If the cheque was used (and voided) as a stub in a multi-invoice payment, then the text Void-stub only is displayed.

Status: Displays the status of the cheque assigned to the payment. If the field is blank, it means that a cheque number has been assigned to the payment and the cheque has been confirmed as printed. If the text To reprint is shown, it means that the cheque was either manually voided (damaged) or selected to be skipped. You reprint cheques by selecting the Payment order option on the Work with payment proposals, Overview panel; after cheques are reprinted, they will be shown on a new run.

A/P payment proposal, Confirm cheques printout (FLR12710)

Related topics

This is the panel shown when you initially confirm cheques for payments in the proposal. On this panel, you can confirm cheques for payments with a specific number range or specify the number of cheques to be skipped. You confirm the results of the run by specifying the cheques and doing one of the following on the subsequent panels:

Confirming the cheque as printed.
Confirming the cheque as deleted and marking it to be reprinted.
Skipping the cheque and marking it to be reprinted. Any cheques manually voided or skipped can be reprinted by selecting the Payment order option on the Work with payment proposals, Overview panel; after cheques are reprinted, they will be shown on a new run.

Proposal

Payment order run no: Displays the run number with cheques you are going to confirm.

Cheques to confirm: Displays, for the run/currency combination, the number of cheques needing to be confirmed.

Transaction curr: Displays the currency for the cheques to be used for payments in the run.

Cheques to reprint: Displays, per run/currency combination, the number of cheques needing to be reprinted. This includes cheques manually voided and those selected to be skipped. You reprint cheques by selecting the Payment order option on the Work with payment proposals, Overview panel; after cheques are reprinted, they will be shown on a new run.

Sequence number: Displays the sequence number that will be assigned to the cheque in the range defined on this panel; subsequent cheques will be assigned numbers in ascending order.

Payee number: Displays the payee’s number and name for the cheques.

Supplier: Displays the supplier’s number and name for the cheques.

Paid amount: Displays amount of the cheque assigned to the payment.

Total stubs: Displays the total number of stubs used for the cheque assigned to the payment.

Our bank: Displays the bank used for the cheques.

First stub number: Enter the first cheque number in the cheque range; if the first cheque has multiple stubs, enter the number of the first stub. If you make an entry here, you must complete the Last cheque number field.

Last cheque number: Enter the last cheque number in the cheque range; if the last cheque has multiple stubs, enter the number of the last cheque. If you make an entry here, you must complete the First cheque number field.

Number of cheques: Enter the number of skipped cheques. This cheque will be marked as not printed and can be reprinted by selecting the Payment order option on the Work with payment proposals, Overview panel. If you make an entry here, you cannot use the First cheque number or Last cheque number fields.

A/P payment proposal, Confirm cheques range (FLR12711)

Related topics

This panel is shown after you confirm cheques for the proposal by using the A/P payment proposal, Confirm cheques printout panel. On this panel, you can confirm a range of cheque numbers that you want printed or deleted, or if you specified a number of cheques to skip, you confirm the number of checks that were skipped.

If you confirm the cheques as printed or deleted, the specified numbers are marked as outstanding or damaged in the cheque inventory and cannot be used again. If you skip or delete the cheques, the system automatically marks the cheques as eligible for reprinting. Skipped cheques can be reprinted by selecting the Payment order option on the Work with payment proposals, Overview panel; after cheques are reprinted, they will be shown on a new run.

Function keys

Not printed	Only shown if you are confirming skipped cheques. Confirm the skipped cheque(s) as not printed. They will be marked as eligible for reprinting and can be reprinted by selecting the Payment order option on the Work with payment proposals, Overview panel.
Printed OK	Only shown if you are confirming a range of cheque numbers as printed or deleted. Confirm that the cheque(s) in the range were printed as desired. You will still be able to delete the cheques by using the Cheque number entry, Maintain cheque entry panel.
Damaged (void)	Only shown if you are confirming a range of cheque numbers as printed or deleted. Confirm the cheque(s) in the range as deleted. They will be marked as eligible for reprinting and can be reprinted by selecting the Payment order option on the Work with payment proposals, Overview panel.

Proposal

Payment order run no: Displays the run number with cheques you are going to confirm.

Cheques to confirm: Displays, for the run/currency combination, the number of cheques needing to be confirmed.

Transaction curr: Displays the currency for the cheques to be used for payments in the run.

Cheques to reprint: Displays, per run/currency combination, the number of cheques needing to be reprinted. This includes cheques manually voided and those selected to be skipped. You reprint cheques by selecting the Payment order option on the Work with payment proposals, Overview panel; after cheques are reprinted, they will be shown on a new run.

First cheque to confirm

The fields in this section of the panel show details about the first cheque in the range of cheques to be confirmed.

Cheque/stub number: Only shown if you are confirming a range of cheque numbers as printed or deleted. Displays the first cheque/stub number that is assigned to the cheque range confirmed on this panel.

Sequence number: Displays the sequence number that is assigned to the cheque range confirmed on this panel.

Payee number: Displays the payee’s number and name for the cheques.

Supplier: Displays the supplier’s number and name for the cheques.

Paid amount: Displays amount of the cheque assigned to the payment.

Total stubs: Displays the total number of stubs used for the first cheque assigned to the payment.

Our bank: Displays the bank used for the cheques.

Last cheque to confirm

The fields in this section of the panel show details about the last cheque in the range of cheques.

Cheque/stub number: Only shown if you are confirming a range of cheque numbers as printed or deleted. Displays the last cheque/stub number that is assigned to the cheque range confirmed on this panel.

Sequence number: Displays the sequence number that is assigned to the cheque range confirmed on this panel.

Payee number: Displays the payee’s number and name for the cheques.

Supplier: Displays the supplier’s number and name for the cheques.

Paid amount: Displays amount of the cheque assigned to the payment.

Total stubs: Displays the total number of stubs used for the last cheque assigned to the payment.

Our bank: Displays the bank used for the cheques.

Number of cheques: Displays the number of cheques in the range.

A/P payment proposal, Maintain cheque entry (FLR12712)

Related topics

This panel is shown when you select a confirmed cheque on the A/P payment proposal, Cheques confirmation panel. On this panel, you can change the confirmation of a cheque from printed to not printed or damaged, or if you specified that the cheque was to be skipped, you can specify a cheque number and confirm it as printed or deleted.

Function keys

Not printed	Only shown if the cheque was previously confirmed as printed. Change the confirmation to not printed. It will be marked as eligible for reprinting and can be reprinted by selecting the Payment order option on the Work with payment proposals, Overview panel.
Printed OK	Only shown if the cheque status is To reprint; i.e., it was previously confirmed as damaged or skipped. Confirm that the cheque specified was printed as desired. You will still be able to delete the cheque by using the Cheque number entry, Maintain cheque entry panel.
Damaged (void)	Confirm the cheque as damaged. It will be marked as eligible for reprinting and can be reprinted by selecting the Payment order option on the Work with payment proposals, Overview panel.

Proposal

Payment order run no: Displays the run number with cheque you are going to maintain.

Cheques to confirm: Displays, for the run/currency combination, the number of cheques needing to be confirmed.

Transaction currency: Displays the currency for the cheques to be used for payments in the run.

Cheques to reprint: Displays, per run/currency combination, the number of cheques needing to be reprinted. This includes cheques manually voided and those selected to be skipped and printed later. You reprint cheques by selecting the Payment order option on the Work with payment proposals, Overview panel; after cheques are reprinted, they will be shown on a new run.

Cheque to confirm

Cheque/stub number: Only shown if you are maintaining a cheque confirmed as printed or deleted. Displays the cheque/stub number that is assigned to the cheque.

Sequence number: Displays the sequence number that is assigned to the cheque shown on this panel.

Payee number: Displays the payee’s number and name for the cheque.

Supplier: Displays the supplier’s number and name for the cheque.

Paid amount: Displays the amount of the cheque assigned to the payment.

Total stubs: Displays the total number of stubs used for the cheque.

Our bank: Displays the bank used for the cheque.

First stub number: Only shown if you are maintaining a cheque that includes cheques used (and voided) as stubs in a multi-invoice payment. Enter the number for the voided cheques/stubs used with the cheque specified in the Cheque number field.

Cheque number: Only shown if you are maintaining a cheque confirmed as skipped. Enter a number for the cheque/stub that will be confirmed as printed or deleted.