Work with A/R payment entries, Payments overview (FSR04001)

Related topics

• About entering A/R payments manually
• About re-opening settled A/R documents

The currency in which the information on this panel is displayed is shown next to the subheading. Click Shift currency to toggle the different currencies.

Options

Function keys

Selection fields

Work with A/R payment entries, Transaction entry (FSR04004)

Related topics

On this panel you enter A/R payments. Note: When the document you are working with, even if it is the main document of a settlement, has already been settled, you cannot maintain the document until the settlement is cancelled. If the Doc tpe/no to settle fields have been entered, then you can blank them to cancel the direct settlement on this panel. If these fields are blank, you will access the settlement panel when you click OK.

This panel is used for different purposes and, therefore, the header fields differ depending on if you are:

• adding a payment entry,
• changing a sundry debtor payment, or
• changing a cheque payment.

Function keys

Liquid entry

If you are working with a liquid entry, then the following three fields are displayed to the right in the header.

Document type

The document type is protected if working within a liquid entry.

Document number

Document date

Debtor number

Enter the debtor number, which is the same as the customer number if no debtor is defined for the customer.

Doc tpe/no to settle

Enter a document type and number of an invoice to settle the payment directly. A partial settlement is made if the payment does not create a full settlement. Refer to the different scenarios and the related figures in the table below.

Scenarios

1. If an invoice is settled with an amount that is less than the full invoice amount to be paid, but the payment amount exceeds the expected amount, taking the granted cash discount amount into consideration, then the invoice is fully settled and, in this case, the payment remains open.
2. If the payment amount is less than the expected amount for the invoice, i.e., when taking the granted cash discount into consideration, but still being within the difference limit set for the hidden discount, both the invoice and the payment will be fully settled together with both discount documents, which will be created.
3. If the payment amount is less than the expected amount for the invoice with the difference limit for hidden discount being exceeded, the payment will be fully settled, but no discount documents will be created and the invoice will remain open.

Scenario	Document	Remaining amount	Discount created	Remaining amount
1.	Invoice CAD Payment	100   20   90	Created for 20	0   0 10
2.	Invoice CAD HID Payment	100   20   10   75	Created for 20 Created for 5	0   0   0   0
3.	Invoice CAD HID Payment	100   20   10   65	Not created Not created	35   –   –   0

CODA seq number/FINSTA seq number

Only applicable if you are running the Belgian or Dutch application. Enter the CODA/FINSTA sequence number. See About the CODA/FINSTA functionality (Belgium/Netherlands) for more information.

Transaction amount

Currency

System amount

Text

In this field you can enter any text for the transaction. This text will also be defaulted as transaction reference if used on the Cash book details entry panel, but can be changed.

Exchange rate period

This field may already be defaulted by the system, if defined in the A/R control file for A/R payments.

Exchange rate level

This field may already be defaulted by the system, if defined in the A/R control file for A/R payments.

Work with A/R payment entries, Deletion (FSR04008)

Related topics

Work with A/R payment entries, Sundry debtor information (FSR04011)

Related topics

This panel is shown for sundry debtors. It is mandatory to enter name and address if the payment document is not fully settled.

Liquid entry

If you are working with a liquid entry, the following three fields are displayed to the right in the header.

Document type

The code indicates the type of document you are working with.

Debtor number

Displays the sundry debtor number of the document.

Document number

The number indicates which document you are working with.

Document date

Displays the document date of the document you are working with.

Text

Displays free text entered for the document.

Name

Enter the name of the sundry debtor.

Address

Country

Displays the country code defined for the sundry debtor.

Work with A/R payment entries, Payments connected to Cheque/Bill/Multi-currency/Cashbook (FSR04012)

Related topics

This panel displays the payment documents connected to the liquid entry. The heading differs depending on the liquid entry type. This panel is used for different purposes and, therefore, the header fields differ depending on if you are:

• adding a payment entry,
• changing a sundry debtor payment, or
• changing a cheque payment.

The currency in which the information on this panel is displayed is shown next to the subheading. Click Shift currency to toggle the different currencies.

Options

Function keys

Selection fields

Liquid entry

If you are working with a liquid entry, the following three fields are displayed to the right in the header.