A/P invoice matching, Order/Description sequence (GCFD40201)

Select	Select this option to match a record. The entire remaining quantity is then used.
Maintain	Select this option to maintain a record.
Deselect	Select this option to deselect a record.
Pre-acc	Select this option to work with pre-accounting for a record.
Alter invoice TOP	Select this option to alter the terms of payment on the invoice to match those stated on the purchase order.

Currency	Toggle between system, purchase order and invoice currency.
Search additional lines	Search for additional goods reception transactions.
Order/Description seq	Toggle between sorting the goods reception lines in order sequence or description sequence.
Update	Update the goods reception files. If you use this function key when the same final invoice is re-matched more than once, without closing the batch in between, the G/L postings transaction file is updated accordingly. Note: When matching preliminary invoices the G/L postings are placed in an interim file and the G/L is not updated. When making preliminary invoices final, these interim postings are moved to the G/L postings transaction file and the G/L is updated.
End without update	Leave the matching routine without any file updates.

Prev matched amount: The previously matched amount in system, purchase order or invoice currency.

GIT amount: This field is only displayed if you are re-matching A/P final invoices. The current goods-in-transit balance amount in system or invoice currency.

Document amount: The document amount in system, purchase order or invoice currency.

Man posted amount: The entered VAT amount and any additional amount which has already been manually posted.

Selected amount: The accumulated amount for the lines you have selected for matching.

Remain unmatched amt: The remaining unmatched amount of the total document amount.

M: This column indicates if the purchase order line has been previously matched.

Amount: This column displays the amount, i.e. the invoiced quantity multiplied by the invoiced price.

P/O: This column displays the currency in which the amount is displayed, i.e. system, purchase order or invoice currency. Toggle Currency to display the amount in the different currencies.

Rem qty: This column displays the total remaining quantity that can be matched for this purchase order line.

Used qty: This column displays the total used quantity for this purchase order line.

Extd value: This column is only displayed in Description sequence mode. The extended value (= Received quantity x Unit net price) retrieved from the Purchase order line. This value is not affected if the price is changed during the invoice matching.

VAT: This column is only displayed in Description sequence mode. This field is set to NO by default meaning that the extended value (Extd value field) is displayed excluding VAT.Set this field to YES to display the value including VAT. The last entry will be defaulted the next time you enter this panel.

Order reference: This column displays the supplier’s order number or any other reference to the purchase order.

Handler: This column displays the initials for the person who has handled the purchase order.

Received date: This column displays the date when this purchase order line was received.

Later period: This column indicates if the goods reception date is within a later period than the invoice’s accounting period.

Approved qty: This column displays the quantity that has been approved by the quality control.

Quality control: This column indicates if quality control is being performed on the received goods.

Quantity divergence: This column indicates if the quantity approved by the quality control differs from the actual quantity received (quantity divergence).

Terms of payment: This column indicates if the terms of payment on the goods reception line differs from the terms of payment on the invoice. If there are deviations between the terms of payment on the purchase order and the invoice, you have the possibility to retrieve the purchase order terms to also be valid for the invoice by selecting the Alter invoice TOP option. Note: To select goods reception lines with terms of payment FOC, free of charge, use Search for additional lines. This is because records with zero-amount are excluded from this panel.

Supplier item description: This column displays the description of the supplier’s item.

Confirmation request (GCFD40210)