The pricing routine can be used so that during transaction entry you need only enter the quantity, and no amount. The system will then automatically calculate the amount based on the pricing rules you set up in Work with pricing rules. A pricing transaction will be created when the transactions are updated, with an amount calculated from the quantity * price, and a reverse transaction amount on the defined contra account.
You connect the pricing to the account combination and the quantity code in Work with pricing rules. Pricing rules control how a G/L posting with zero amount, but with a quantity, should generate a transaction amount. The pricing transaction is never shown on the panel in the manual transaction routines, but is changed in the update routine (after account number change and/or completion).
You can set up several rules for the same account combination, but with different parameters and different valid date ranges. The sequence number controls which one of the rules to use. You can change the sequence number if, for example, a secondary rule should override the primary one or if a price change is implemented for a specific time.
Note: The transaction amounts will always be in system currency, so pricing rules cannot be created for currency accounts.
Apart from setting up the pricing rule in the Account file you must also allow the pricing rule for the voucher type you intend to use.
Enquiries and printouts
- Pricings enquiry
- G/L transaction enquiry – displays all the updated postings in the General Ledger.
- G/L transaction details enquiry – displays detailed postings from the G/L transaction log file.
- Pricing list – displays all the G/L pricing rules that exist in the system.
- G/L transaction list – displays the updated postings in the General Ledger.
- G/L transaction detail journal – displays each individual transaction before summation, and will be printed if Print detail list in the G/L control file is YES. This list will also show any pricing, calculation/redistribution, account completion or account number replacement that the system has performed.