Related topics
- About Advance Shipment Notification (ASN)
- About the Consolidated merged invoice functionality
- About the EANway method
- The EANway process flow
The EANway functionality requires a supplier to send an Advance Shipment Notification (ASN) to the receiving customer, prior to the physical shipment of goods. This ASN contains the details of the components that need to be shipped for a customer purchase order (CPO). The customer, then, may pay the amount to the supplier on the basis of the received ASN. In order to settle the invoices for the components that are required to be shipped for a CPO, ASNs are associated with invoices. To assist this association between ASN and invoice, merged invoicing is used to ensure that a single ASN has a corresponding single invoice.
The merged invoicing facility enables invoicing of a number of sales orders with common order attributes. It allocates a single invoice number to each of the invoiced sales orders and produces a printed merged invoice. Whilst the printed merged invoice has a single invoice number, it prints a separate page for each sales order contained therein.
This panel enables the selection of invoice generation and printing by shipment number. It will validate the entered shipments as per standards and performs additional processing as stated below:
- All sales order lines for the shipments will be checked to ensure that no active lines have status less than 45. This check is to ensure that invoicing for a CPO will not occur until all the active lines have been confirmed.
- Sales order lines will be checked to ensure that they are not held. If any held lines are detected, then an error message is generated and the process cannot be continued until the orders are released.
- The sales order header will be checked to ensure that no active lines are locked. If any such lines are detected, then an error message is generated and the process cannot be continued until the orders are unlocked.
When the above checks have been performed and no error messages have been generated, the orders held for invoicing will be automatically released and the batch invoice job will be succumbed.
Note: You can navigate to this panel through the Work with outbound shipments, Headers, Shipment sequence panel. For this, you need to select the Merged invoice option for the desired shipment number.
Selection
- Shipment number
Print merged invoices (AUDD00102)
On this panel you define invoice date, accounting period and printout parameters.
Specification
- Invoice date
- Enter the date of the invoice(s). Today’s date is defaulted in this field, but can be changed. Note: The invoice date entered in this field is used when checking the invoice calendar for the customer to see when invoices shall be generated. It is not the date when the order received status 45 (i.e. ready for invoicing).
- Accounting period
- The default in this field is the accounting period in relation to the invoice date. This period can be changed if the Allow change period field was set to YES in the DC1 user profile table. If changing the period, valid entries must be in the range of “open periods” as defined in the DIS control file if DC1 Financials is not installed, or the G/L control file if DC1 Financials is installed. “Open periods” include the following:
- From the actual period minus the number of periods allowed backwards, but not before the last closed period.
- To the actual period plus the number of periods allowed forwards.
Click OK when all relevant information has been completed.