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  13. Approve goods

Approve goods

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In this routine you enter the quantities that have been marked as approved on the quality control note. Do as follows:

  1. Select the Confirm DIS quality control notes menu item.
  2. You access Quality control note confirmation. Complete the following fields:
    3. Reception note
    Authoriser
    The signature updates the Inventory transaction file.
    Accounting period
    Defaults with the current period. You can only change this if Allow change period is set to YES in Work with DC1 user profiles for your user profile. The period updates the Inventory transaction file, the Bookkeeping transaction file and the Purchase statistics file.

    Click OK.

  3. The second panel displays all lines for a quality control note. The following is displayed for each order line:
    4. Line
    The quality control note line.
    Item
    Description
    Qty rec
    The received quantity that was entered when the reception note was confirmed.
    Qty appr
    Enter the approved quantity for each line. If you leave this field blank, you can confirm the entire received quantity or nothing. See Function keys below.
    Aut
    Defaults with the authoriser you entered on the previous panel. This can be changed for each line. The signature updates the Inventory transaction file.

    Function keys
    You can confirm the quality control note by clicking the Full approval function key. If the Qty appr field is blank, the system will consider the quantity in the Qty rec field as approved. If, however, a quantity is entered, that will be the quantity that is approved.

    Click Full approval and then OK to confirm the reception note. Note: You can only confirm a quality control note once.

    After update
    After entering and updating the quantities approved the system updates stock, if the order type has Update stock on hand set to YES, in the Purchase order type table. The system also updates the purchase order line status to 60, meaning the order line is now complete.

    BtB direct
    If an approved purchase order line belongs to a BtB (Back to Back) purchase order, the system updates the corresponding sales order line to the status ready for invoicing.

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