Related topics
On this panel you enter G/L transactions. The transactions will be listed on the display as you enter them, with debit, credit and difference totals in system currency at the top part of the panel.
This routine is useful if you have pure G/L transactions that you work with, for example on a daily basis. You can enter several transactions and validate them all at the same time. The routine makes it possible to enter simple transactions, i.e. you enter the most necessary information, and if you need to maintain the transactions further, then you click G/L entry to access the G/L transactions entry.
Note: The G/L easy entry routine will not handle VAT on G/L level even if the used account has a defined VAT catalogue and VAT entry G/L level in the G/L control file is set to YES.
If you access this panel from the G/L postings entry for A/R and A/P documents panel, then the registered transactions are always connected to A/R and A/P documents. Certain transactions posted by the system cannot be edited (e.g., the control account line).
For validation of the transactions click OK or click Update. You can also validate the transactions by scrolling and when you choose to duplicate the last entered transaction, by clicking Duplicate.
Function keys
| Duplicate | Duplication can be done for the record you entered last independent of voucher number. This means, that if you retrieve a new voucher number and use this function key, the last entered transaction on the previous voucher will be duplicated. |
| G/L entry | Only shown if this panel is accessed from G/L easy entry transactions. Change to G/L transaction entry and you can continue to enter new transactions or maintain existing. |
| Revise | Only shown if this panel is accessed from G/L easy entry transactions. Use this function key if you want to change already entered transactions. For example, if there are several mistakes in period, voucher number or date you are able to change this information on this panel. |
| Next voucher no | Only shown if this panel is accessed from G/L easy entry transactions. It is only valid if you use a voucher type with automatic, or automatic and protected, voucher numbering. Change to the next free voucher number, i.e., the number after last used. |
| Update | Only shown if this panel is accessed from G/L postings entry for A/R and A/P documents. Update the transaction. |
- Acct period
- Batch number
- Voucher date
- Displays the voucher date you entered on the journal header panel. It is valid until you change voucher number by clicking Next voucher no which will open the field for input. The date may also be changed from the journal header panel if the voucher number is changed from there. Note: You cannot have different voucher dates for the same voucher number.
- Voucher no
- Displays the voucher number you entered on the journal header panel. It is valid until you click Next voucher no to get the next free number or return to the journal header panel where it can be changed, manually or automatically, to another number for the same or another voucher type.
- Voucher type
- Displays the voucher type you entered on the journal header panel. It is valid until you return to that panel, where it can be changed to another type.
- Document dte
- Displays the document date. The system will use the voucher date as document date. If you access this routine from G/L postings entry for A/R and A/P documents, the document date is retrieved from that transaction.
- Document no
- Displays the document number. The system will use the voucher number as document number. You may change the document number if you leave this panel to maintain the transaction in the G/L transaction entry routine.
- Document type
- The system proposes the user document type defined for the system document type GLE when you start your entries. You may change the document type if you leave this panel to maintain the transaction in the G/L transaction entry routine.
- Account part 1-8
- Amount
- The document type validates the sign for the amount, i.e. whether or not positive, negative or zero amounts are allowed. The system automatically assumes that the amount is stated in system currency, unless you enter another currency code in the currency field. If there is a difference between the entered debit and credit amounts, the difference, in system currency, will be proposed for entry.
- Curr
- If the transaction amount is in system currency, you can leave this field blank, but if the amount is in another currency, you must enter a currency. If the main account is dedicated to a specific currency, the code for that currency will be defaulted if the field is left blank.
- Text
- Enter a text for the transaction, or state a text key from Work with entry texts. The text will be valid for each new transaction until you erase it, change it, or change voucher parameters.
G/L easy entry of transactions, Revise (FSR02604)
Here you can change the values entered on the previous panel. If there are several mistakes in the transaction, e.g., period, voucher number or voucher date, you can change all this information.
On the left side of the panel, in the From: section, you enter the value(s) that you want to change. On the right side of the panel, in the To: section, you enter the new value(s) for the transaction.
From:
- Account part 1-8
- Enter the account part(s) that you want to replace.
- Accounting period
- Displays the accounting period for the current voucher.
- Voucher no
- Displays the voucher number for the current voucher.
- Voucher date
- Displays the voucher date for the current voucher.
- Currency
- Displays the currency for the current voucher.
To:
- Account part 1-8
- Enter the new account part(s) for the transaction.
- Accounting period
- Enter the new accounting period for the transaction.
- Voucher no
- Enter the new voucher number for the transaction.
- Voucher date
- Enter the new voucher date for the transaction.
- Currency
- Enter the new currency for the transaction.