Related topics
This panel displays the cheque number series that exist in the cheque inventory.
The cheque inventory keeps track of cheques that you manually maintain or automatically created cheques from the A/P payment proposal routine. These system-assigned cheques can also be found in the Cash book routine. When the automatically created cheque is confirmed/voided or manually deleted in the A/P payment proposal routine, the cheque status is changed in the cheque inventory. When a Cash book transaction is reconciled, unreconciled or cancelled, the cheque status is also changed in the cheque inventory.
Options
| A/P document | Only applicable for automatically created cheques. Select this option to access the A/P transactions enquiry details. |
| Settled | Only applicable for automatically created cheques. Select this option to access the A/P transactions enquiry to view the documents that are settled by the cheque payment. |
Function keys
| Order a printout of cheque inventory details. |
Selection fields
- Bank
- This column lists the banks for which cheques have been issued.
- Mode
- Displays the payment mode for which the cheque is used.
- Cheque no
- Displays the cheque number.
- Payee no
- Displays the number of the payee who received the cheque.
- Status
- Displays the status of the cheque.
- Pay date
- Displays the date of the payment for which the cheque was used.
- Paid amount
- Displays the amount of the payment for which the cheque was used.
- Curr
- Displays the currency of the payment for which the cheque was used.
- Cleared date
- Displays the date when the cheque was cleared.
- Void reason
- Displays a code indicating the reason that the cheque was voided.
- Stub reference
- Displays the cheque number for the associated cheque if this record’s cheque’s stub was used (and the cheque was voided) for a multi-invoice payment.
- Manually created
- Indicates if the cheque is manually created.
- Name
- Displays the name of the payee who received the cheque.
- Text
- Displays text entered for the cheque.
Work with cheque inventory (FLR12104)
This panel displays the details for the selected cheque. On this panel, you can manually void cheques, enter and maintain cheque information, or view details for used and voided cheques, also for those that are automatically created by the system. Note: If the selected cheque is automatically created, then only the Status code, Void reason code, Cleared date and Text fields can be changed.
- Bank
- Indicates the bank account, from Work with banks, from which the cheque is issued.
- Payment mode
- Indicates the payment mode, from Work with A/P payment modes, for which the cheque is used.
- Cheque number
- Displays the cheque number.
- Document
- Only displayed if the selected cheque is automatically created in the A/P payment proposal routine and is found in the A/P ledger. Displays the document type and number. The field can also be displayed without any document type and number. It occurs when the cheques have been created and confirmed in the A/P payment proposal routine, but the proposal is not yet updated.
- Manually created
- Indicates if the cheque is manually created. If this field is YES, then all fields on the panel can be maintained. If NO, then only the Status code, Void reason code, Cleared date and Text fields can be changed.
NO is shown if the cheque was automatically created by the system, i.e. payment modes defined as Cheque writer were used in the A/P payment proposal routine. Payment order confirmation affects the cheque status in the Cheque inventory routine. The status is also affected if a confirmed cheque is manually deleted in the A/P payment proposal routine.
- Cash book/Reconciled
- Only displayed if the CASHBOOK function is activated in the Function control file, and if the selected cheque is automatically created in the A/P payment proposal routine and is found in the A/P ledger.
The fields can be displayed even if the document is missing in the A/P ledger. It occurs when the cheques have been created and confirmed in the A/P payment proposal routine, but the proposal is not yet updated.
These fields have the following meanings:
- N/N = Cash book transaction does not exist.
- Y/N = Cash book transaction exists, but is un-reconciled.
- Y/Y = Cash book transaction exists and is reconciled.
- Status code
- For existing cheques, this code indicates its status. The status codes can be translated in Work with languages. Enter a code indicating the status of the cheque.
- Void reason code
- For existing cheques, this code indicates the reason the cheque was voided. The reason codes can be translated in Work with languages. Mandatory entry if the value in Status code indicates (Voided). Enter a code indicating the reason the cheque was voided.
- Stub reference
- Indicates the cheque number for the associated cheque if this record’s cheque’s stub was used (and the cheque was voided) for a multi-invoice payment. For manually created cheques that you are maintaining, enter the number for the associated cheque. Note: Mandatory entry if the value in Void reason code indicates (Used for stub).
- Payment date
- Indicates the date of the payment for which the cheque was used. For manually created cheques that you are maintaining, enter the payment date for the cheque. Note: Mandatory entry if the value in Status code indicates (Outstanding), (Voided), (Cleared) or (Cancelled).
- Cleared date
- Enter the date when the cheque was cleared. Mandatory entry if the value in Status code indicates (Cleared). Otherwise, the field must be blank. If Cash book is used for an automatically created cheque, then this cheque can also be cleared when the cash book transaction is reconciled.
- Paid amount
- Indicates the amount of the payment for which the cheque was used. For manually created cheques that you are maintaining, enter the payment amount for the cheque. Note: Mandatory entry if the value in Status code indicates (Outstanding) or (Cleared).
- Currency
- Indicates the currency of the payment for which the cheque was used. For manually created cheques that you are maintaining, enter the currency for the cheque. Note: Mandatory entry if the value in Status code indicates (Outstanding) or (Cleared). Otherwise, the field must be blank.
- Payee number
- Displays the number of the payee who received the cheque and the full name. The name is automatically retrieved from the Business partner file. For manually created cheques that you are maintaining, enter the payee number for the cheque. Note: Mandatory entry if the value in Status code indicates (Outstanding) or (Cleared).
- Text
- For manually created cheques that you are maintaining, enter any applicable text for the cheque. For automatically created cheques, the text is defaulted from the payment proposal number on which the cheque is located, but can be changed.
Work with cheque inventory, Deletion (FLR12108)
Work with cheque inventory, More selections (FLR12111)
Note: If you accessed this panel via the Print cheque inventory menu item, then the panel sub-heading is Cheque inventory list printout.
From this panel you can perform an advanced search through all the records. The results can be narrowed down by entering a combination of values in one, or more, fields. From the results, you can then select the records that you want to work with or that you want to print.
Function keys
| Only available if the panel sub-heading is More selections. Order a printout of the selections you have made. |
Selection
- Bank
- Payment mode
- Cheque number
- Payee number
- Payment date
- Cleared date
- Status code
- Transaction currency
- Manually created
Work with cheque inventory, Printout (FLR12112)
On this panel you select and sequence the cheque details that should be included in the printout and enter further printout specifications.
Sequence
Enter a number per selected parameter to indicate the sequential order in which they should be listed in the printout.
- Bank
- Payment mode
- Cheque number
- Payee number
- Payment date
- Cleared date
- Status code
- Transaction currency
- Sub-total
- Page break
-
Note: You can only set this field to YES if Sub-total is YES.
Specification
- Print text
- Indicate if existing text for the selection you have made should be included in the printout.
- Print settled doc
- Set this field to YES if you want to print the settled document(s) for each cheque.
Work with cheque inventory, Add cheque numbers (FLR12113)
This panel is only shown if you are adding a new pre-numbered cheque series, received from the bank, which is the first step in adding cheques to the cheque inventory. All fields are mandatory. Click OK to create the cheques and add the number series to the inventory. For automatic payment document number series handling, i.e. un-numbered cheques received from the bank, use the Work with banks routine to let the system assign the cheque numbers.
- Our bank
- Enter a code from Work with banks indicating the bank account from which the cheques will be issued.
- Payment mode
- Enter a code from Work with A/P payment modes indicating the payment mode for which the cheques will be used.
- First cheque number
- Enter the number of the first cheque in the range of cheques available in the chequebook. The range specified here and in Last cheque number cannot include any numbers already specified for the bank/payment mode combination.
- Last cheque number
- Enter the number of the last cheque in the range of cheques available in the chequebook. The range specified here and in First cheque number cannot include any numbers already specified for the bank/payment mode combination.