Pick list printout (DMR32001)

Related topics

• About credit control handling
• About pick list confirmation

This program is used to print the pick lists that are used by warehouse staff for picking the items that have been ordered. It is also used to print return lists if DC1 Service is installed and activated. Return lists are used to confirm which spare parts have been returned, meaning withdrawn from stock, but never used for a service order job.

Note: Several pick list printout jobs can run in parallel if they have different warehouse selections.

Each pick list has its own pick list number, which is set by the system. A pick list can only be printed once. Notes to indicate how much has been picked for each pick list line should be made on the pick list. These notes are then entered back into the system in the Pick list confirmation routines, where they are later used to generate transport notes and invoices.

Several pick lists can be created for one sales order, depending on, for instance, if the items on the order are not allowed to be transported and stored together.

Normally, either one copy of the pick list or one copy of the transport note is sent with the goods to the customer. Whether or not the transport note is printed depends on the order type defined for the order.

All the orders that have been entered into the system with the order type specifying the generation of pick lists, with the exception of those specified for direct printing, can be printed through this program.

Two types of item description can be printed on the printout. The extended item description will be printed:

• if it is defined in the item’s Extended item description file,
• if the Pl field in the same file is set to YES, and
• if the Ext desc field on the Order line, additional info panel is set to YES.

If the Ext desc field on the sales order line is set to NO, the normal item description is printed.

Note: If the pick list is printed in portrait format, only the first 18 positions of the item description are printed on the document.

Instead of printing pick lists individually, you can consolidate several orders and order lines, within the same warehouse, to be printed on the same pick list. Such pick lists are called Consolidated pick lists. The main purpose for Consolidated pick lists is to simplify the picking of goods.

If you want to print several orders and order lines on a consolidated pick list, you must first assign order lines a pick consolidation number. This is done in the Assign pick consolidation numbers program. Only orders with an order type for which the Pick consolidation field is set to YES, can be consolidated.

Note: If a pick consolidation number is entered on this panel, and the other selection parameters defined do not match any lines on the consolidated pick list, the order lines included on the consolidated pick list are removed from the consolidation and no pick list is printed. This means that the order lines removed can be included in a new pick consolidation.

For example:

If batch records exist in the Batch file, one line per batch will be printed. A warning will be printed on the printout if the following applies:

• ordered quantity is not covered by available quantity in all batches.
• dispatch date is before incubation date.
• dispatch date is after sell by date.
• dispatch date is after use by date.

If no batch covers the entire order quantity, the order line will not be split. Instead, several batch lines will be printed under the order line.

Note: No batches are retrieved from the Batch file for BtB order lines, even if the entire order line quantity is not covered by batches.

The following conditions can prevent an order line from being printed on a pick list:

Sales orders defined with Complete delivery, (Main info the Dispatch cde field on the sales order header is set to 1), will always be printed on a separate pick list, even if Break pick list in the Warehouse table is set to Per customer.

Note: If the CR-PL (Credit control, pick list) function is activated in the Function control file, orders can be held when trying to print the pick list, Main info the pick list is not printed. However, an order that has been released once, will not be checked for credit control again when printing the pick list.

Note: Order lines holding items of class 2 or 3 are handled as transit orders. Transit order lines are printed as though they were normal order lines, however; the word “Transit” is not printed on the pick list.

Selection

In the fields below you define the limits for the information to be included in the selection.

If a value is defaulted to this field it is calculated as:

Dispatch date (current or today’s date) + any additional days defined in the Pick list period field in the DIS control file

If the Pick consolidation field is completed, this field can be blank. Then all order lines on the consolidation are printed, without concerning about dispatch date.

Warehouse

Enter a code from the Warehouse table, indicating that all orders ready to be printed on pick list and which are to be delivered from this warehouse, should be printed. Mandatory entry, if no other selection has been made (Main info order number or consolidation number).

Pick consolidation

Enter the pick consolidation number(s) for which you want to print a consolidated pick list. If this field is completed, Order number must be blank. If Dispatch date and Warehouse are completed together with this field, they must correspond to the warehouse and dispatch date on the pick consolidation. Otherwise no consolidated pick list will be printed.

Order number

Enter the order number(s) of the sales order(s) that you want to include in the printout. If this field is completed, Pick consolidation must be blank.

Note: If the order number you enter here is included on a pick consolidation, no lines will be printed on the normal pick list. Instead you will receive the message No lines on order are ready for printout.

If you want to print a pick list to a customer that has a credit stop code in the Credit stop code field in the Business partner file indicating that no sales are allowed to the customer, a message is displayed at the bottom of this panel. This message is retrieved from the Credit stop code table and you are not allowed to print pick lists to this customer.

Order alloc number

Enter the order allocation number(s) of the sales order(s) that you want to include in the printout. If this field is completed, Pick consolidation must be blank.

Note: If the order number you enter here is included on a pick consolidation, no lines will be printed on the normal pick list. Instead you will receive the message No lines on order are ready for printout.

If you want to print a pick list to a customer that has a credit stop code in the Credit stop code field in the Business partner file indicating that no sales are allowed to the customer, a message is displayed at the bottom of this panel. This message is retrieved from the Credit stop code table and you are not allowed to print pick lists to this customer.

Complete deliv. only

Indicate if only those orders with a Dispatch code for a Complete delivery (Main info code 1 in Dispatch cde in the Sales order header) should be printed.

Note: If a complete order shipment is required, the order will not be suggested for picking and no pick list is printed unless the entire order can be fully delivered.

Note: If goods should be delivered from several warehouses, leave Printer queue in the bottom part of this panel blank, to let the system retrieve the correct printer queues from the Warehouse table.

Include shipments

Indicate if orders included in an outbound shipment should be selected for picking and printed on the pick list. This field is set to YES by default. Set this field to NO if the order lines with shipment number should be excluded from the printout.

Return list

This field is only displayed if DC1 Service is installed activated. Indicate if individual return lists should be printed. Note: If this field is set to YES, Print pick lists has to be set to NO. Before a return list can be printed, the service order job must have been closed and parts been returned in the Work with service order part returns program.

Print pick lists

Indicate if individual pick lists should be printed.

Print sales orders

Indicate if pick lists for sales orders should be printed.

Print cons pick list

Indicate if consolidated orders should be included in this job and the consolidated pick lists, (Main info one for each consolidation number) printed for these orders. Note: Only one consolidated pick list can be printed at a time.

Print service orders

Indicate if pick lists for service orders should be printed.

Order alloc items

Indicate if the pick list that is printed should contain only sales order allocated items.

R/F batch template

Note: This field is only displayed if DC1 Warehouse Management and DC1 Radio Frequency are installed and activated in the company in which you are working. You can only complete this field if a warehouse, for which Radio frequency handling is activated, has been selected on this panel.

Enter a code from the Batch creation template table indicating the R/F batch template to be used for the automatic batching of the created pick lists. If this field is completed, the automatic R/F batch creation will start when the pick lists are printed. The batches will be created according to the batch rules connected to the selected template. The suggestion codes, order restrictions, selection criteria and size tolerance values defined in the Batch rule table control the creation of the batches. If a resource group is defined in the batch rule, the R/F batches will be assigned to that resource group automatically.

Use zone printer

Indicate if the zone printer should be used. Whether or not the zone printer will be used is determined as follows:

If the Zone pick field on the Work with warehouses, Warehouse management panel is set to YES, and this Use zone printer field is set to YES, and if the print control is not active, the system will retrieve the printer queue from the Warehouse zone table.

If the Zone pick field on the Work with warehouses, Warehouse management panel is set to YES, and this Use zone printer field is set to NO, and if the print control is not active, the system will use the manually entered printer queue on this panel.

Pick lists

In the fields below, enter the printing parameters for the pick lists.

Note: Leave Printer queue blank, if you want the system to retrieve the printer queue from the Warehouse table. This means that the pick lists will be printed on the printer located in the warehouse from where the goods should be picked.

Consolidated pick lists

In the fields below, enter the printing parameters for the consolidated pick list.