Related topics
This panel displays supplier information for the item.
If this panel is accessed from the Forward maintenance program then it will be titled Work with forward maintenance proposals, New values, Supplier information.
Options
Function keys
| Select main supplier | This function key is only displayed when there are at least two suppliers with no ranking sequence and the main supplier is already set. Change the main supplier on item level (and on warehouse level (i.e. the Whs value/Supplier field if no override value exists). |
| Re-number ranking | Re-number the ranking of the suppliers in tens. |
Selection fields
- Item
- Displays the selected item and its description.
- Ranking
- This column lists the ranking assigned to the suppliers, in order of importance. The main supplier should have the lowest ranking number (i.e. number 1).
- Supplier no
- This column lists the suppliers attached to the item.
- Name
- This column lists the name of the supplier.
- Approved
- This column indicates if purchase orders are allowed to be sent to this supplier for this item, i.e. the supplier is approved.
- Status
- This column lists “Inactive” if the supplier has been inactivated in the Business partner file.
Item file maintenance, Supplier information (DMR00404)
On this panel you enter supplier information for the item. Depending on the template you have chosen, some fields may already be completed. Some may also be protected, i.e. the cursor will bypass them when you work your way through the fields.
If the Use appr suppl only field on the Basic data panel is set to YES, you must enter those suppliers that are approved to deliver this item, i.e. those suppliers from whom you want to purchase the item.
This panel can be accessed through different programs and be displayed in different modes:
Default mode
Attribute mode
Enquiry mode
Forward maintenance program
If this panel is accessed from the Forward maintenance program then it will be titled Work with forward maintenance proposals, New values, Supplier information.
Function keys
- Supplier
- Ranking sequence
- Mandatory entry if the planning method on item/warehouse level is not equal to zero for any active warehouses. Suppliers must be ranked in order of importance. Any number between 1-999 can be used and the numbering does not have to be sequential, but it must be unique per supplier. The main supplier should have the lowest ranking number (i.e. number 1). If the Planning method field on item/warehouse level is equal to zero (i.e. no suggestions) in any active warehouses, you can leave this field blank meaning that the applicable suppliers (must be two or more) are considered equal in ranking. If there are two or more suppliers with blank in ranking sequence you must choose which one should be considered the main one. The Select main supplier panel will automatically prompt for selection after clicking OK if there are no errors and the main supplier is not already set.
Note: If the main supplier is already set (and there are at least two suppliers set with ranking zero) you can manually prompt the Select main supplier panel to change the main supplier by clicking the Select main supplier function key on the initial Supplier information panel.
- Item
- Enter the suppliers reference for this item. It can be, e.g., the supplier’s item. Note: An alternative to entering the supplier’s item reference here, is to define cross references to the item. This is done on the Item cross references panel in this program.
- Item description
- Enter the supplier’s description for this item. This description can be printed on the documents that are sent to the supplier when purchasing the item.
- Earliest ship date
- Indicate the earliest date the item can be shipped from the supplier. If an earliest shipment date is specified on the purchase order line during order confirmation, then that date is updated to this field.
- Earliest arr date
- Indicates the earliest arrival date of the item.
- Approved
- Indicate if purchase orders are allowed to be sent to this supplier for this item, i.e. the supplier is approved. If the Use appr suppl only field on the Basic data panel in this file is set to YES and this field is set to NO, no purchase orders can be entered for this item to this supplier.
This field must be set to NO if the quality rate entered in the Min supp quality rte field on the Basic data panel in this file is higher than the value entered in the Curr quality rate field on this panel. The quality rate is a percentage you can manually enter for each supplier to control that the item is only purchased from, or produced by a supplier that attains a certain rate.
- Curr quality rate
- This field can be completed if you want to use quality rating control for this item. Enter the current quality rating the supplier attains. The quality rate is a percentage you can manually enter for each supplier to control that the item is only purchased from, or produced by, a supplier that attains a certain quality rate.
The value entered in this field must be equal to, or higher than, the value entered in the Min supp quality rte field on the Basic data panel in this file to approve the supplier.
If the field is left blank it means that the current quality rate is zero and if the Min supp quality rte field on the Basic data panel in this file contains a value, then no purchase orders will be allowed to enter to this supplier and for this item.
- Lead time
- The lead time is the number of days it normally takes from purchase order generation to the goods being sent from the supplier’s premises. This is one of the factors used in the calculation to find the total planning time for the item.
Note: For MDC items, enter the number of estimated lead days. This is a fictitious value that will be used when creating purchase suggestions for stock replenishment orders and when viewing the planning time in the Time axis enquiry. When using the MDC availability enquiry the item’s lead time is retrieved from the MDC supplying company.
- BtB lead time
- This field should be completed for items that are to be included on BtB (Back to Back order) orders. The BtB lead time is the number of days it normally takes from BtB purchase order generation to the goods being sent from the suppliers premises to our transit stock (if BtB transit) or to the customer (if BtB direct).
- Manner of transport
- Enter a code from the Manner of transport table indicating how the supplier normally ship his goods. When entering a purchase order, the manner of transport defined in this field is retrieved to the order line. If this field is not completed, the manner of transport is retrieved from the Business partner file for the supplier on the purchase order.
- Default purch unit
- Enter the default purchase unit for this item/supplier. This unit must exist for the item on the Item file/Units panel and on the same panel the Allowed on purchase field must be set to YES.
If this field is not completed, then the default system purchase unit defined for the item on the Item file/System units panel is retrieved. See About unit handling in DC1 for more information.
If a unit is not manually defined during Purchase order entry, then the value in this field will be defaulted.
- Default price unit
- Only displayed if the PRCUNIT (Price unit handling) function is activated in the Function control file. Enter the default price unit in which the purchase price will be presented for this item/supplier. See About price unit handling for more information. This unit must exist for the item on the Item file/Units panel and on the same panel the Allowed on purchase field must be set to YES.
If this field is not completed, then the default system price unit defined for the item on the Item file/System units panel is retrieved.
- Backlog purchase
- Mandatory entry. Indicate if a backorder is allowed for this item on a purchase order line. If set to NO, the system will suggest that a backorder is not created even if the order line is not received in full.
- Order discount valid
- Indicate if the purchase value of this item should be included when the total purchase order discount is calculated on a purchase order. If set to NO, the item is never included when calculating the order discount on a purchase order. Note: This field can be changed on the purchase order line.
- Price order date
- This field is set to YES by default, denoting that the purchase price of this item should be based on order date. Set this field to NO if you want the price to be based on the dispatch date instead.
- QC always
- Mandatory entry. Set to YES if purchase order lines for this item/supplier should always pass the quality control check before the item is placed into stock. Set to NO if the item should only pass the quality control check during reception according to certain intervals. Note: If you set this field to NO, and no interval is defined, the item will never pass the quality control check during reception.
One of the following valid types of intervals can be selected:
- In the QC interval days field you define the number of days between the quality control checks.
- In the QC interval rec field you define the number of purchase order line receptions between the quality control checks.
- In the QC interval qty field you define the quantity that is to be received between the quality control checks.
- QC interval days
- Optional entry. Enter the number of working days that must pass before the next purchase order line for this item/supplier is defined for quality control check during reception.
- Last QC trigger date
- Displays the date when the last purchase order line for this item/supplier was defined for quality control check during reception.
- QC interval rec
- Optional entry. Enter the number of received purchase order lines that must be handled before the next purchase order line for this item/supplier is defined for quality control check during reception.
- Rec since last QC
- Displays the number of received purchase order lines for this item/supplier since the last order line was defined for quality control.
- QC interval qty
- Optional entry. Enter the quantity in stock unit that must be received before the next purchase order line for this item/supplier is defined for quality control check.
- Qty since last QC
- Displays the quantity in stock unit that was received since the last purchase order line for this item/supplier was defined for quality control.
- Number mask
- This field is only displayed if the Serial no tracking field on the Inventory information panel in this file is set to YES. The field is used to automatically propose serial numbers when items are received to stock. When items are received, serial numbers are defaulted according to what is entered in this and the Fixed part value field. Any number of series may be set up, and the numbering is very flexible with alphanumeric characters and predefined masks. The default is retrieved from the Number mask field on the Inventory information panel in this file, but can be changed.
If you changed the value in the Number mask field on the Inventory information panel in this file, the value in this field will not automatically be changed for an existing supplier. The changed value will only be defaulted for new suppliers.
- Fixed part value
- This field is only displayed if the Serial no tracking field on the Inventory information panel in this file is set to YES. This field is used together with the Number mask field. The default is retrieved from the Fixed part valuefield on the Inventory information panel in this file, but can be changed.
If you changed the value in the Fixed part value field on the Inventory information panel in this file, the value in this field will not automatically be changed for an existing supplier. The changed value will only be defaulted for new suppliers.
- Gen inbound ePedig
- This field is only displayed if the ePedigree active field is set to YES in the Pharma control file and the ePedigree tracking field is set for the item on the Item file maintenance, Pharma information panel.
This field is used when the pedigree ID is generated for a reception of a batch- and date controlled item. If you set the field to YES or NO here, it will override the value on Business partner/Pharma information level for the supplier. If this field is set to blank, then the value on Business partner/Pharma information level for the supplier will be used.
Example of settings determining if ePedigree tracking occurs:
Business partner/Pharma information level for the supplier Item/Pharma information level Item/Supplier information level Will there be tracking? Tracking is set to YES ePedigree tracking is set to YES Gen inbound ePedig is set to Blank YES Tracking is set to YES ePedigree tracking is set to YES Gen inbound ePedig is set to NO NO Tracking is set to NO ePedigree tracking is set to YES Gen inbound ePedig is set to YES YES Tracking is set to YES ePedigree tracking is set to NO Gen inbound ePedig is set to YES YES See Setting up the ePedigree functionality (Pharma US) for more information.
Item file maintenance, Supplier information (DMR00405)
This panel displays statistical data, automatically updated by the system.
This panel can be accessed through different programs and be displayed in different modes:
Default mode
Attribute mode
Enquiry mode
Forward maintenance program
If this panel is accessed from the Forward maintenance program then it will be titled Work with forward maintenance proposals, New values, Supplier information.
Function keys
- Order lines YTD
- This field, which is automatically updated by the system, displays the number of order lines that have been generated for this item, year to date.
The value in this field is increased with 1 when:
- a purchase order line/copied purchase order line is added.
- a BtB purchase order line is created.
It is decreased with 1 when:
- a purchase order line/copied purchase order line is deleted.
- a non-backlogged line is reception confirmed with quantity zero (0) and backlog code is NO.
No update is done for a changed purchase order line.
- Order value YTD
- This field, which is automatically updated by the system, displays the total order value for this item, year to date.
- Last reception date
- This field, which is automatically updated by the system after Reception note confirmation, displays the last date a purchase delivery was received for this item.
- Receptions YTD
- This field, which is automatically updated by the system after Reception note confirmation or Replenishment line reception, displays the number of times a purchase delivery has been received for this item, year to date.
- Receptions LY
- This field, which is automatically updated by the system, displays the number of times a purchase delivery was received for this item, last year.
- Returns YTD
- This field, which is automatically updated by the system after Reception note confirmation, displays the number of times this item has been returned to the supplier, year to date.
- Returns LY
- This field, which is automatically updated by the system, displays the number of times this item was returned to the supplier, last year.
- Discrepancies YTD
- This field, which is automatically updated by the system after Quality control note confirmation, displays the number of order lines with a quantity discrepancy for this item, year to date.
- Discrepancies LY
- This field, which is automatically updated by the system, displays the number of order lines with a quantity discrepancy for this item, last year.
- Late receptions YTD
- This field, which is automatically updated by the system after Reception note confirmation or Replenishment line reception, displays the number of order lines that were received late for this item, year to date. An order line is considered as late when the actual reception date is later than the arrival date.
- Late receptions LY
- This field, which is automatically updated by the system, displays the number of order lines that were received late for this item, last year. An order line is considered as late when the actual reception date is later than the arrival date.
- Early receptions YTD
- This field, which is automatically updated by the system after Reception note confirmation or Replenishment line reception, displays the number of order lines that were received early for this item, year to date. An order line is considered as early when the actual reception date is earlier than the requested dispatch date + any transport days.
- Early receptions LY
- This field, which is automatically updated by the system, displays the number of order lines that were received early for this item, last year. An order line is considered as early when the actual reception date is earlier than the requested dispatch date + any transport days.
- Received qty YTD
- This field, which is automatically updated by the system, displays the total item quantity in stock unit that was received, year to date.
- Received qty LY
- This field, which is automatically updated by the system, displays the total item quantity in stock unit that was received, last year.
- QC quantity YTD
- This field, which is automatically updated by the system, displays the total item quantity in stock unit that was quality controlled, year to date.
- QC quantity LY
- This field, which is automatically updated by the system, displays the total item quantity in stock unit that was quality controlled, last year.
- Approved qty YTD
- This field, which is automatically updated by the system, displays the total quantity in stock unit that was approved amongst the quality controlled items, year to date.
- Approved qty LY
- This field, which is automatically updated by the system, displays the total quantity in stock unit that was approved amongst the quality controlled items, last year.
- Quality rate YTD
- This field, which is automatically updated by the system, displays the quality rate for this item/supplier, year to date. This value is calculated from the values in the Approved qty YTD and QC quantity YTD fields.
- Quality rate LY
- This field, which is automatically updated by the system, displays the quality rate for this item/supplier, last year. This value is calculated from the values in the Approved qty LY and QC quantity LY fields.
Item file maintenance, Main supplier selection (DMR00406)
On this panel you select the supplier that is to be the main one. This information will be updated on item level (and on warehouse level (i.e. the Whs value/Supplier field if no override value exists).
Function keys
| Select | Select the supplier that is to be the main supplier. |
Item file maintenance, Supplier information, Copy (DMR00412)
- Supplier no
- Displays the supplier number you selected to copy.
- New supplier no
- Enter the new supplier number that you are creating.
- New ranking seq
- The system proposes the next available ranking sequence. Ranking sequence is a mandatory entry if the planning method on item/warehouse level is not equal to zero for any active warehouses. Leave as is, or enter the ranking sequence for the new supplier you are creating.