The following describes how to manually enter an A/R payment in the Open batch environment and then settle it manually. The settlement option *MANUAL will be used to settle the payment using the A/R settlement workbench.
Prerequisites
Define a voucher type for which the Enter A/R payments routine is valid. Define a payment document type with a pre-defined pseudo account as contra account, and Settlement panel set to YES.
- Select the Work with open batches menu item.
- You access the main panel. Here, you will first create a new batch and then enter an A/R payment in the batch, but you can enter a new A/R payment in an existing batch, as well. Click Add.
- You access Batch and voucher headers. The system initializes some of the field values based on the values defined for the panel template. The active template name is shown in the panel heading. See About working with templates in the Open batch environment for information on templates. If SYSTEM is not the active template, then click Select template and select it from the list. Enter a voucher type valid for the Enter A/R payments routine. Click OK.
- The system retrieves the voucher number and you remain on Batch and voucher headers. Click Fnc list and select A/R payments.
- You access the A/R payment panel. The system initializes some of the field values based on the values defined for the panel template. The active template name is shown in the panel heading. See About working with templates in the Open batch environment for information on templates. If SYSTEM is not the active template, then click Select template and select it from the list. Complete the following fields:
- Document type
- Document number
- The default value for this field is the next document number from the document number series defined for the document type.
- Document date
- Debtor number
- Transaction amount
- Currency
- The default value for this field is the primary currency defined for the debtor.
- System amount
- The default value for this field is calculated by the system based on transaction amount, currency and exchange rate.
- Text
- The default value for this field is the description entered for the document type.
- Exchange rate period
- Exchange rate level
- Cost centre
- The default value for this field is the cost centre value defined in the Business partner file for the payment’s debtor.
- Settlement option
- Leave the settlement option field blank or enter the settlement option *MANUAL to settle the payment manually.
- You access the A/R settlement workbench. The payment document you have entered is shown first, and has already been settled. All other documents shown are open A/R documents.
- You access the A/R payment panel again. Click Back to access Work with vouchers in batch and click Back again to access Work with open batches. Select the batch you just created and click Update.
- You access Work with batches, Update. Click OK to close the batch and create the journal. Exit the routine.
Click OK.
Select the document(s) to settle and click Settle. If the total amount for the selected documents exceeds the payment amount, the documents will be settled in the order they are marked off. The last one will be partly settled. The system automatically handles deduction for cash discount if a cash discount is valid.
Tip: Use the Fast settlement function key to easily find a document in the subfile and to execute a chosen action upon it. See the Panel help for more instructions.
After you have fully settled your payment, click Update. Tip: Even if the payment is not fully settled, you can leave the A/R settlement workbench by making a temporary update. Click Update, and on the next panel, confirm the requested update with errors. The temporarily updated settlement must be corrected or cancelled before the journal is updated.
Related topics
- About the Open batch environment
- About entering payments manually in the Open batch environment
- Enter a payment and settle it with a document identified by its type and number
- Enter a payment and settle it with a document identified by its bank reference number
- Enter a payment and settle it with a document identified either by its number, by its type and number, or its bank reference number
- Enter a payment and settle it with a document identified by its type and number when “Init from existing” is YES
- Enter a payment and settle it with a document identified by its bank reference number when “Init from existing” is YES
- Enter a payment and settle it with a document identified either by its number, by its type and number, or its bank reference number when “Init from existing” is YES
- Enter a cash book transaction manually
- Enter sundry debtor information for a payment
- Change sundry debtor information for a payment
- View documents used to settle an A/R payment
- View settlement data of a settled A/R payment
- Cancel the settlement for a payment from the A/R payment panel
- Enter a payment for a voucher with a pre-defined voucher amount
- Enter a payment with contra accounting defined on voucher level
- Enter a payment with selection of documents to settle
- About working with templates in the Open batch environment