In this routine you process dispatch advice documents received from your suppliers through DI.
The only acceptable changes to a Dispatch advice are to Dispatch date, Quantity, Price, Weight and Volume.
This program can be run in batch or interactively (i.e. by pressing F2). If you run this program interactively, a panel is displayed for Dispatch advice documents that contain erroneous information. On this panel you can correct the information immediately. If no errors are found when you execute this job, the Purchase order in DC1 Distribution is updated with the information from the dispatch.
Regardless of whether or not you run this program in batch or interactively, you can order a separate printout of those dispatch advices containing errors and a separate for those not containing errors.
You can run a simulation of this program. This means all validation controls are performed, but the Purchase order in DC1 Distribution is not updated. This enables you to check that all the relevant parameters in DC1 Distribution are set properly before updating the Production files.
Function keys
| F2 | Press F2 to process this job interactively. If an order line contains an error, the line will be displayed on the panel. You are then permitted to accept the change as is, make changes to the delivery date, quantity, or price, skip the order line, or skip the order. Note: To process a job interactively, the Interactive process field must be set to YES for your user profile in Work with DC1 user profiles. |
Selection
- Creation date
- Supplier number
- Supplier dispatch ID
- Method name
- Method subtype
Retrieval rules
Set the following fields to YES or NO:
- Inc prv proc w error
- Set this field to YES if you want to process those Dispatch advice documents that contained errors during validation. Enter NO if you do not want to include those documents that contain errors. Note: Those documents that contain errors remain in the system until you correct the errors or delete the documents.
- Simulation
- Indicate if you want to simulate this validation. This allows you to perform all validation controls for this selection, without updating the Purchase order files in DC1 Distribution.
- OK dispatch advices
- Indicate if you want to obtain a printout of all Dispatch advice documents that are error-free.
- Rejected disp adv
- Indicate if you want to obtain a printout of all Dispatch advice documents that have been rejected during this validation.
Creation overrides
Complete the following order parameter information:
- Handler
- Enter a code from the Signature table identifying the employee responsible for this transaction. The value entered here will be displayed on all purchase orders created for this dispatch advice.
- Order type
- Enter a code from the Purchase order type table.
Note: The PO type selected for this field cannot have the Immediate rec/rtn, IR order type and MDC order type parameters set to YES.
Note: This field is optional and will be used when creating purchase orders automatically from the dispatch advice.
- Warehouse
- Enter a code from the Warehouse table. This is an optional field and will be used when creating purchase orders automatically from despatch advice.
- Cost centre
- This field is optional and will only be displayed when Cost centre handling is active. Enter a cost centre code from the Cost centre table. The entry will appear on all purchase orders created for dispatch advice.
Creation rules
- Get new prices
- Mandatory entry when receiving dispatch advice. Set this field to YES to indicate that you wish the system to gather new prices from the purchase orders that are automatically created for the delivery schedule. If you set it to NO, this will result in the prices being defined directly from the dispatch advice.