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This panel allows you to enter/change five different types of fees. The fees will be displayed on the invoice and added to the invoice total.
These fees are entered per order number. One line per order number will be displayed, since a pick list can contain several orders. The fields regarding Break pick list in the Warehouse table, control if a pick list is allowed to contain several orders.
- Picking
- Displays the pick list number.
- Customer
- Displays the customer number and description.
- TOD
- Displays the terms of delivery and description.
- MOT
- Displays the manner of transport for the order. This field cannot be changed if the PRMOTTOD (Protect MOT/TOD) function is activated in the Function control file and the order is defined with pick list but without transport note, and has at least one order line printed on pick list. Otherwise it can be changed. Note: If the FREICALC (Freight fee calculation) function is activated in the Function control file and the system was set up to calculate/retrieve a freight fee based on a specific manner of transport, any change to the manner of transport in this field could result in the following:
- a re-calculation of the freight fee if the new manner of transport you enter is valid for freight fee calculation.
- no automatic freight fee calculation/retrieval
In addition, if the order was assigned to a shipment, any change to the manner of transport could result in the lines becoming unattached.
- Order number
- Displays the sales order number.
- Freight
- If the FREICALC (Freight fee calculation) function is activated in the Function control file, a freight fee could have been automatically calculated by the system at sales order entry depending on how the system was set up, (i.e. based on the weight of the goods or a fee per package regardless of the weight). The freight fee at that stage was considered preliminary. The freight fee calculation for the real fee is performed during this pick list confirmation process. This field displays any automatically calculated fee or manually entered/changed freight fee.
Enter/change the freight fee.
For back order lines:
If the FREICALC (Freight fee calculation) function is activated in the Function control file, and the order generates back orders in the system, the value in the Fee limit back order field (in the DIS control file, or overridden in the Customer file) determines if an additional freight fee calculation will take place for back order lines. The system could have been set up to prevent an additional freight fee calculation for back order lines during pick list confirmation.
When a pick list is confirmed and the order includes previously invoiced order lines (i.e. any other line on the order has status 60), the total weight for confirmed lines is compared to the value in the Fee limit back order field. The result is as follows:
- If the Fee limit back order field does not contain any value in any of the above-mentioned locations a freight fee calculation will be performed for all back order lines.
- If a value is defined in the Fee limit back order field in any of the above-mentioned locations the freight fee calculation will only take place if the total weight of the remaining order lines is greater than this value.
During any freight fee calculation, the system will search for a freight fee that could be based on a freight fee per package or weight limit. If found, that freight fee will be added to any additional invoice containing the back order lines.
- Postage
- Enter the postage fee. If the order generates back orders in the system, this fee will only be invoiced on the first invoice sent to the customer.
- Insurance
- Enter the insurance fee. If the order generates back orders in the system, this fee will only be charged on the first invoice that is sent to the customer. If this field is completed, the Ins. % field must be blank.
- Ins %
- Enter the insurance percentage. If the order generates back orders in the system, this fee will only be charged on the first invoice that is sent to the customer. If this field is completed, the Insurance field must be blank.
The insurance value is calculated as:
(Insurance % * totals of the order lines) / 100
- Admin fee
- An administration fee can be created by the system as a set amount and/or amount per order value limit, or it can be entered manually at sales order entry or pick list confirmation.
To apply this fee, the order must be valid for an Administration fee (Main info the Admin fee field must be set to YES on the order header). Enter the administration fee. If the order generates a back order in the system, the fee will only be invoiced on the first invoice that is sent to the customer.
- Inv fee
- An invoice fee can be created by the system as a set amount and/or amount per order value limit, or it can be entered manually at sales order entry or pick list confirmation.
To apply this fee, the order must be valid for an Invoice fee (Main info the Invoice fee field must be set to YES on the order header). Enter the invoice fee. If the order generates a back order in the system, the fee will only be invoiced on the first invoice that is sent to the customer.
- Goods marking
- Enter the text describing the goods marking of the item(s) being dispatch. This is for your reference only and will be presented on the documents for a sales order.
- Currency
- Displays the currency per sales order.
- Order type
- Displays the sales order type.
- MDC curr
- For an MDC order in the supplying company, this field displays the currency for the corresponding sales order in the demanding company, i.e. the end customer’s currency. Freight fee is retrieved using this currency and then transferred during pick confirmation to the sales order in the demanding company.