Note:
This program is used to make a trial balance enquiry including:
- interrupted batches,
- A/R and A/P payment transactions created in the OPW module,
- and, the possibility to exclude the internal management accounts starting with the figure 9.
You can display or print the enquiry, but normally, the trial balance would be printed. When printing, you are also able to retrieve more detailed information from the Italian Account file, the G/L transaction summary file, the Interrupted batches file and the OPW file.
Note: This program works also without activating the OPW (DC1 Italian A/R-A/P payments) application.
- From/to period
- In the first field, enter the accounting period (in YYYYMM format) from and including which you want to make the enquiry. In the second field, enter the accounting period up to and including which you want to make the enquiry.
- From/to date
- In the first field, enter the voucher date (in DDMMYY format) from and including which you want to make the enquiry. In the second field, enter the voucher date up to and including which you want to make the enquiry. Today’s date is defaulted as “to” date.
- Incl retrieved trans
- Indicate if you want to include transactions retrieved from the Italian Account file in the enquiry.
- Incl period 13
- Indicate if you want to include the balance accounts of transactions made in the 13th accounting period in the enquiry.
- Incl mgmt acc (9)
- Indicate if you want to include the balance of the internal management accounts (starting with the figure 9) in the enquiry. Note: The Mgmt acc prefix field must be defined in the G/L control file.
- Incl certified trans
- Indicate if you want to include certified transactions in the OPW file in the enquiry.
- Incl uncert trans
- Indicate if you want to include uncertified transactions in the OPW file in the enquiry.
- Incl temp trans
- Indicate if you want to include temporary transactions in the OPW file in the enquiry.
- Incl interrupt batc
- Indicate if you want to include the balance accounts of interrupted batches in the enquiry.
- Set to YES if you want to print the enquiry result. Set to NO if you want to display the enquiry result. YES is defaulted since, normally, the trial balance would be printed.
The differences between the display version and the printout of the trial balance are:
In the display version, for each account number, the account description, the total balance, the opening balance and the balance period are shown.
Two versions apply for the printout:
- In the first version, information is retrieved if the Divided by Trade/Bal field is set to YES. On this printout all balance accounts with the grand total are displayed first, then all trade accounts with the grand total. For each account, the system displays the opening balance, the debit/credit period, the balance period and the total balance.
- In the second version, information is retrieved if the Two-sections balance field is set to YES. On this printout the accounts are grouped according to the field definition (see the Two-sections balance field description below).
- Two-sections balance
- Indicate if you want the trial balance printout divided in two sections by:
- Assets (A)
- Liabilities (P)
- Cost (C)
- Revenue (R)
NO is defaulted. If YES, then the system calculates the profit or loss. Note: In order to receive this type of printout, you must create the 16th summary ID with the codes A, P, C, R and connect one of these to all ledger accounts.
- Divided by Trade/Bal
- Indicate if you want the trial balance printout divided as follows:
- first by Balance accounts with grand total, and
- then by Trade accounts with grand total.
YES is defaulted.