The transactions described are created when you receive goods delivered from another warehouse using the Internal replenishment routine. You can use the following menu items to receive goods on an Internal purchase order and book them into stock:
- Confirm purchase order reception note
- Confirm quality control note
- Receive replenishment line
In addition the following functions may also be used to book the goods into stock:
- Book a purchase order line from “Work with purchase orders”
- Book a shipment from “Work with shipments”
Where created
The transactions are created in the DMR550 program.
| Transaction type | Description | Debit/Credit | Additional info |
|---|---|---|---|
| 901 | Stock value | D | |
| 903 | “Stock value” fictitious item | D | If the received item is a fictitious item. |
| 907 | Goods in transfer/stock supply | C | Contra account to 901/903. |
| 914 | Standard cost difference/stored | D/C | If Cost per warehouse is active, cost type is Standard cost and there is a difference between the line cost and the Standard cost in the Item file that is set to NO accounted for in landed cost and/or purchase price variances. |
| 918 | Stock supply difference positive | C | If more goods are received in the receiving warehouse than what was Dispatched from the delivering warehouse. |
| 919 | Stock supply difference negative | D | If less goods are received in the receiving warehouse than what was Dispatched from the delivering warehouse. |
| 932 | Landed costs | C | The landed cost account. |
| 933 | Goods received awaiting costs | D/C | This account is used to record goods that have been received and are awaiting a landed costs check. |
| 934 | Purchase price variance/stored | D/C | If Cost per warehouse is active, the cost type is Standard cost and there is a variance between the actual purchase price and the standard purchase price. |
| 935 | Purchase price variance/ non-conforming | D/C | If Cost per warehouse is active, the cost type is Standard cost and there is a variance between the actual purchase price and the standard purchase price when goods are placed into non-conforming stock. |
| 940 | In quality control | D/C | If the received goods are quality controlled. |
| 941 | Non-conforming stock value | D | If you reject goods in the Quality control routine. |
| 946 | Standard cost difference, non-conforming stock | D/C | If cost type is Standard cost and there is a difference between the line cost and the Standard cost in the Item file that is set to NO accounted for in landed cost and/or purchase price variances when the goods are placed in non-conforming stock. |
| 964 | Landed cost variance | D/C | If the cost type is Standard cost the variance between the actual landed cost and the standard landed cost. |
| 965 | Landed cost variance/non-conforming stock | D/C | If the cost type is Standard cost the variance between the actual landed cost and the standard landed cost when the goods are placed into non-conforming stock. |
Description
When goods are received in the receiving warehouse, two transactions are created, depending upon the conditions the first transaction will increase (debit) either the Stock value (901), Goods received awaiting costs (933) or In quality control (940). The second transaction type (907) will decrease (credit) the Goods in transfer, i.e. reverse the amount debited to Goods in transfer when the goods were Dispatched from the delivering warehouse.
At reception the system uses the cost of the item to price the purchase order if the cost type is average or standard, if the cost type is FIFO then the cost from the linked sales order line is used.
Note: If Cost per warehouse is active the cost used for the Goods in transfer value and purchase order price will be that from the item/warehouse file for the delivering warehouse, i.e. the warehouse from which the goods are being sent.
Cost change
If the cost price in the delivering warehouse has been changed since the internal sales order was confirmed and the cost type is Standard or Average purchase cost, the amount accounted on transaction type 907 will not be the same as accounted when the goods were dispatched. When a cost change occurs in any other program, the system always checks if any goods are in transfer between warehouses. If this is the case, the system also recalculates the stock value of the goods in transfer. See (Accounting) Receiving goods when the cost price has been changed during transfer.
Quantity difference
If there are any differences between the quantity dispatched and the quantity received, the value will be accounted on transaction type 918 or 919, depending on whether the quantity dispatched has decreased or increased respectively.
As seen from the delivering warehouse’s perspective, the following happens: When items are dispatched, the stock value decreases and the value of the items is accounted to Goods in transfer. When the receiving warehouse receives the goods, the Goods in transfer value decreases with the value representing the Dispatched goods.
As seen from the receiving warehouse’s perspective, the following happens: When the items are received, the stock value is increased with the value representing the delivered goods. In addition, the difference between dispatched and received quantity is posted on difference accounts and the stock value is adjusted.
Therefore, all transaction types (i.e. 901, 907, 918, 919) should be accounted using warehouse in one of the account parts in order to fully attain accounting on warehouse level. The use of warehouse in the account part is optional.
Note: The Goods in transfer (907) transaction is always connected to the delivering warehouse when warehouse is specified in one of the account parts.
Fictitious items
If you deliver fictitious items on an internal replenishment order and the cost price on the internal sales order is zero, no accounting transactions are created when the goods are dispatched from the delivering warehouse and when they are received in the receiving warehouse.
Related topics
- (Accounting) Receiving goods on an internal purchase order, without landed costs, quality control and cost per warehouse
- Accounting) Receiving goods on an internal purchase order, without landed costs and quality control, Cost per warehouse is active
- (Accounting) Receiving less than the quantity issued from delivering warehouse without landed costs, quality control and cost per warehouse
- (Accounting) Receiving less than the quantity issued on an internal purchase order, with landed costs and without quality control – Cost per warehouse is active
- (Accounting) Receiving goods on an internal purchase order, with quality control, without cost per warehouse
- (Accounting) Receiving fictitious items on an internal purchase order, no cost per warehouse
- (Accounting) Receiving goods when the cost price has been changed during transfer