Confirm a pick list

• enter/change the picked quantity (or click Full dispatch which will move the suggested quantity to the picked quantity (i.e. the customer’s order quantity) to the picked quantity field if zero). The confirm full dispatch can be viewed as a type of “exception handling” whereby only picks where changes were made need to be first corrected e.g., correct locations or quantities using lines and then confirm.
• select the batch.
• create a duplicate reception line if, e.g., you need to pick from two different batches and thus need to add a second batch, or when one suggested pick line needs to be received from two different locations instead of the one suggested.
• Maintain the sales order. If you add a new order line to the order, the order line will be displayed when you return to this panel. No picked quantity will be defaulted, but the Picked qty field will be open for input.

Batch controlled items:
If the item on the pick line is a batch controlled item, the batch from which the quantity should be picked is suggested and listed in the Batch column. If you need to change the batch, click the window prompt icon beside the applicable batch and select that applicable.

After clicking OK, the next panel depends on the following:

• If the SERTRACK (Serialized tracking) function is activated in Work with function controls, and any batch controlled items are flagged for serialized tracking you will access the Serialized tracking, Dispatch panel where you must select the applicable serialized tracking ID per stock unit.
• If any of the items are serial number controlled you will access the Serial number entry panel where you enter the serial number information corresponding to the quantity you are picking (See Serial number controlled items below) and click OK to access the Lines panel.
• If no items on the pick line are serial number controlled you will access the Lines panel to enter/change the backlog code and then confirm the picking.

Serial number controlled items:
It works as follows:

1. On the first Serial number entry panel that prompts, click the Select serial numbers function key.
2. You access the second Serial number entry panel listing all available serial numbers for the item. Double-click the applicable serial numbers (that correspond to the number of items being dispatched) or highlight those applicable and click the Select option.
3. You return to the first Serial number entry panel, listing those selected. Note: If you change the Picked qty on the Detail lines panel, you will need to add or delete serial numbers. The serial number entry panel will prompt after clicking OK on the Detail lines panel (or you can select the Serial numbers option from that same panel). The number of serial numbers you must add or delete will be displayed in the Qty (to add) or Qty (to delete) fields.

Click OK to access the Lines panel. The Batch column will be set to YES if the item on the pick line is a batch item. Likewise, the Sn column will be set to YES denoting that the item on the pick line is a serial number controlled item.
On this panel you can enter/change the backlog code for the line. If you set the Bl field to YES the system creates back order lines for those lines that you are delivering a lesser quantity than ordered. The system creates the back order line either after completing Pick list confirmation, or when you invoice the order. This is defined in the B.log after pl conf field in the Sales order type table. Note: If you change the Backlog code from NO to YES and the Backlog code in the Sales order header is set to NO, the system displays an error message. If you want to backlog this line, you must set the Backlog code on the Work with sales order, Order header, main info panel to YES. You can do this by highlighting the line and then selecting the Maintain order option to access the sales order.

If the items are not a DC1 Warehouse Management controlled item, or batch item, or serial number controlled item, you will access the Lines panel directly after selecting the Lines option where you can:

• enter/change the picked quantity (or click Full dispatch which will move the suggested quantity to the picked quantity (i.e. the customer’s order quantity) to the picked quantity field if zero). The confirm full dispatch can be viewed as a type of “exception handling” whereby only picks where changes were made need to be first corrected e.g., correct quantities using lines and then confirm.
• enter/change the backlog code.

and then click the Confirm function key to confirm the picking.

Catch weight handling
If the order line was flagged for Catch weight handling, you will access the Work with pickings, Catch weights panel where you must enter the catch weight quantity for the order line. The Quantity to add field displays the quantity that must be reported. Multiple catch weights can be entered for one order line, allowing you to have a separate weight for each individual item. All catch weights are then accumulated to be the price unit quantity for the order line and will also be used to re-calculate the order line value. As you report the quantity, the quantity in the Quantity to add decreases and the quantity in the Total actual qty and Total CW quantity fields increases. If a variance limit percentage range was set up for the item/sales unit that is under catch weight handling, and the entered catch weight quantity exceeds the variance range limit that is set up, you will access the Override allowed CW variance panel where you must enter your signature ID and the security code for the signature to accept the exceeding quantity and continue with catch weight entry. When the entire quantity has been reported, click the Confirm catch weight function key to confirm the entered catch weight quantity(ies). A validation will be performed to check that catch weight has been entered for the entire quantity.

• The order is being held by another user.
• The pick confirmation lacks information (e.g., a batch item was sent but the batch ID was not supplied).

All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with pickings routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with pickings routine after communication with the warehouse personnel.

Freight

If the FREICALC (Freight fee calculation) function is activated in the Function control file, a freight fee could have been automatically calculated by the system at sales order entry depending on how the system was set up, (i.e. based on the weight of the goods or a fee per package regardless of the weight). The freight fee at that stage was considered preliminary. The freight fee calculation for the real fee is performed during this pick list confirmation process. This field displays any automatically calculated fee or manually entered/changed freight fee.

Enter/change the freight fee.

For back order lines:

If the FREICALC (Freight fee calculation) function is activated in the Function control file, and the order generates back orders in the system, the value in the Fee limit back order field (in the DIS control file, or overridden in the Customer file) determines if an additional freight fee calculation will take place for back order lines. The system could have been set up to prevent an additional freight fee calculation for back order lines during pick list confirmation.

When a pick list is confirmed and the order includes previously invoiced order lines (i.e. any other line on the order has status 60), the total weight for confirmed lines is compared to the value in the Fee limit back order field. The result is as follows:

• If the Fee limit back order field does not contain any value in any of the above-mentioned locations a freight fee calculation will be performed for all back order lines.
• If a value is defined in the Fee limit back order field in any of the above-mentioned locations the freight fee calculation will only take place if the total weight of the remaining order lines is greater than this value.

During any freight fee calculation, the system will search for a freight fee that could be based on a freight fee per package or weight limit. If found, that freight fee will be added to any additional invoice containing the back order lines.

Postage

Enter the postage fee.

Insurance

If you complete this field, you must leave the Ins % field blank.

Ins %

Enter the insurance percentage. If you complete this field, you must leave the Insurance field blank. The system calculates the insurance value as follows:

Ins % * Total value of all the order lines / 100

Admin fee

An administration fee can be created by the system as a set amount and/or amount per order value limit, or it can be entered manually at sales order entry or pick list confirmation. To apply this fee, the order must be valid for an Administration fee (i.e. the Admin fee field must be set to YES on the order header). Enter the administration fee.

Inv fee

An invoice fee can be created by the system as a set amount and/or amount per order value limit, or it can be entered manually at sales order entry or pick list confirmation. To apply this fee, the order must be valid for an Invoice fee (i.e. the Invoice fee field must be set to YES on the order header). Enter the invoice fee.

Goods marking

Here you can enter the text describing the goods marking of the item being dispatched. This is for your reference only and will be presented on the documents for a sales order.

Currency

Displays the currency in which the fees should be expressed.

Line level:
If the warehouse on the sales order is set up with package reporting on Line level you can do it from this location or via the Work with package reporting menu item. You select the package type and the sales order lines that go into each package.

Header level:
If the warehouse on the sales order is set up with package reporting on Header level, simplified package reporting will be available which includes:

Enter the number of packages for the entire picking. If no packages shall be created you must enter 0 (zero).

After clicking OK, the system will generate as many package type lines as the number of packages entered. Package type is defaulted from the warehouse if a default package type has been defined. The total net weight of the pick list is retrieved and distributed equally among the packages. If a default package type is defined for the warehouse, the weight of the default package type from the Warehouse table is added to each line. Accept or change the manner of transport and accept/change any automatically calculated/retrieved freight fee or change any freight fee that was manually entered on the order at sales order entry.

If you want to cancel a part of or the entire pick quantity, set the Cancel flag to YES. Note: Cancellation is not allowed for backlogged lines, credit orders, service orders, MDC orders, IRO, and invoiced orders.

Non-serial/batch/DC1 Warehouse Management item
You will access the Work with pickings, Lines, Cancellation panel. If the quantity to be returned for a non- serial/batch/DC1 Warehouse Management item is less than the picked quantity, enter the quantity that is to be returned in the Return qty field and click the Confirm function key. Alternatively, click the Full cancel function key to return the entire picked quantity. If Lost sales tracking is activated, you will be prompted to enter the reason for the lost sale.

Serial/Batch/DC1 Warehouse Management item.
You will access the Work with pickings, Detail lines, Cancellation panel. If the quantity to be returned is less than the picked quantity, enter the quantity that is to be returned in the Return qty field and press OK. You will access the Work with pickings, Lines, Cancellation panel where you click the Confirm function key. Alternatively, click the Full cancel function key to load the entire picked quantity into the Return qty field, and then press OK to access the Work with pickings, Lines, Cancellation panel where you click the Confirm function key. If Lost sales tracking is activated, you will be prompted to enter the reason for the lost sale.

• enter/change the picked quantity (or click Full dispatch which will move the suggested quantity (i.e. the customer’s order quantity) to the picked quantity field if zero). The confirm full dispatch can be viewed as a type of “exception handling” whereby only picks where changes were made need to be first corrected e.g., correct locations or quantities using lines and then confirm.
• select the batch.
• create a duplicate reception line if, e.g., you need to pick from two different batches and thus need to add a second batch, or when one suggested pick line needs to be received from two different locations instead of the one suggested.
• Maintain the sales order. If you add a new order line to the order, the order line will be displayed when you return to this panel. No picked quantity will be defaulted, but the Picked qty field will be open for input.

Batch controlled items:
If the item on the pick line is a batch controlled item, the batch from which the quantity should be picked is suggested and listed in the Batch column. If you need to change the batch, click the window prompt icon beside the applicable batch and select that applicable.

After clicking OK, the next panel depends on the following:

• If the SERTRACK (Serialized tracking) function is activated in Work with function controls, and any batch controlled items are flagged for serialized tracking you will access the Work with serialized tracking, Dispatch panel where you must select the applicable serialized tracking ID per stock unit.
• If any of the items are serial number controlled you will access the Serial number entry panel where you enter the serial number information corresponding to the quantity you are picking (See Serial number controlled items below) and click OK to access the Lines panel.
• If no items on the pick line are serial number controlled you will access the Lines panel.

Serial number controlled items:
It works as follows:

1. On the first Serial number entry panel, click the Select serial numbers function key.
2. You access the second Serial number entry panel listing all available serial numbers for the item. Double-click the applicable serial numbers (that correspond to the number of items being dispatched) or highlight those applicable and click the Select option.
3. You return to the first Serial number entry panel, listing those selected. Note: If you change the Picked qty on the Detail lines panel, you will need to add or delete serial numbers. The serial number entry panel will prompt after clicking OK on the Detail lines panel (or you can select the Serial numbers option from that same panel). The number of serial numbers you must add or delete will be displayed in the Qty (to add) or Qty (to delete) fields.

Click OK.

On this panel you can:

• enter/change the picked quantity (or click Full dispatch which will move the suggested quantity (i.e. the customer’s order quantity) to the picked quantity field if zero. The confirm full dispatch can be viewed as a type of “exception handling” whereby only picks where changes were made need to be first corrected e.g., quantities using lines and then confirm.
• enter/change the backlog code.
• Maintain the sales order. If you add a new order line to the order, the order line will be displayed when you return to this panel. No picked quantity will be defaulted, but the Picked qty field will be open for input on the Detail lines panel.

and then click the Confirm function key to confirm the picking. Note: This function key is only displayed if the pick list is ready for confirmation (not, e.g., during zone pick).

For batch and serial number controlled items, the Batch column will be set to YES if the item on the pick line is a batch item. Likewise, the Sn column will be set to YES denoting that the item on the pick line is a serial number controlled item.

Catch weight handling
If the order line was flagged for Catch weight handling, you will access the Work with pickings, Catch weights panel where you must enter the catch weight quantity for the order line. The Quantity to add field displays the quantity that must be reported. Multiple catch weights can be entered for one order line, allowing you to have a separate weight for each individual item. All catch weights are then accumulated to be the price unit quantity for the order line and will also be used to re-calculate the order line value. As you report the quantity, the quantity in the Quantity to add decreases and the quantity in the Total actual qty and Total CW quantity fields increases. If a variance limit percentage range was set up for the item/sales unit that is under catch weight handling, and the entered catch weight quantity exceeds the variance range limit that is set up, you will access the Override allowed CW variance panel where you must enter your signature ID and the security code for the signature to accept the exceeding quantity and continue with catch weight entry. When the entire quantity has been reported, click the Confirm catch weight function key to confirm the entered catch weight quantity(ies). A validation will be performed to check that catch weight has been entered for the entire quantity.

After clicking OK, The system will generate as many package type lines as the number of packages entered. Package type is defaulted from the warehouse if a default package type has been defined. The total net weight of the pick list is retrieved and distributed equally among the packages. If a default package type is defined for the warehouse, the weight of the default package type from the Warehouse table is added to each line.

Accept or change the manner of transport

Accept/change any automatically calculated/retrieved freight fee or change any freight fee that was manually entered on the order at sales order entry. (No other fees are relevant at this stage, and thus are not displayed).

Note: If the DC1 Third party freight doc (TFD) application and the AUTOTFD (Auto crt 3rd party freight doc) function control are activated, the DOC04 document is created automatically. If DOC04 is the only active document, this panel is not displayed. In addition, if the NFREDPIC (No Freight document panel) function control is activated, the Freight document panel is not auto-displayed.