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  13. Create an inbound shipment...

Create an inbound shipment for which landed costs are required

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The following describes how to create a shipment for goods expected to arrive to the warehouse for which landed costs have to be defined.

There are two different ways of processing a shipment requiring landed cost and await cost check:

Alternative 1 Alternative 2
Step Action Order line status after step Shipment line status after step Step Action Order line status after step Shipment line status after step
1 Create shipment and add line 20/25 10 1 Create shipment and add line 20/25 10
2 Print reception note 30 10 2 Order line received via the Receive replenishment line routine 30 30
3 Confirm reception note 42 30 3 Close all receipts 42 45
4 Close all receipts 42/50 45 4 Print quality control note 45 45
5 Print quality control note 45 45 5 Confirm quality control note 50 50
6 Confirm quality control note (no costs defined or not allocated) 50 45   Book shipment 60 60
7 Book shipment 60 60        

The following describes Alternative 1 in the table above.

  1. Select the Work with inbound shipments menu item.
  2. You access Work with inbound shipments, Headers. Click Add.
  3. On the Header panel complete the following fields:
    4. Shipment number
    Tip: If you have received a dispatch advice from either the supplier or the shipping agent, enter the ID of that document.
    Description
    Enter a descriptive text of the shipment.
    Shipping agent
    Optional entry. Enter the shipping agent responsible for transporting the goods to your premises.
    Warehouse
    Enter the warehouse in which the goods should be received.
    Handler
    Supplier
    Leave this field blank if you want to include purchase order lines from several suppliers in the same shipment. For the purpose of this example, enter a supplier.
    Await cost check
    For the purpose of this example, set this field to YES, meaning that the items on the shipment will not be available until they are booked into stock.
    Landed cost req
    For the purpose of this example, set this field to YES, meaning that the terms of delivery code on the order header for all order lines to be included in this shipment, requires landed cost.

    Click OK.

  4. On the Lines panel click Add to select the purchase order lines to be included in the shipment.
  5. You access Select purchase order lines displaying all purchase order lines that should be shipped from the supplier defined in step 3 for which the following apply:
    • order line status is 20 or 25.
    • the terms of delivery code defined on the purchase order header requires landed cost. Since you set the Landed cost req field to YES in step 3, the system will only display order lines that require landed cost.
    • order line is purchased from the supplier defined in step 3.
    • goods should be received in the warehouse in step 3.

    Select the order lines that are expected to arrive in the shipment. Tip: If a large number of order lines are displayed, use the selection fields at the bottom part of the panel to search. Click Select.

    Note: If discrete landed costs exist for any of the selected order lines, the system will send you a warning message if the await cost check function is not activated for one, or all, those costs. The message is: Warning: Discrete costs exist for one or more shipment lines. This is because you have defined that the await cost check function should apply for this shipment. Refer to step 3 above. Click OK to proceed.

  6. You remain on the same panel. The Sel column is set to YES for the selected lines. (If you want to regret a selection, select the line and click Exclude). Click Add sel lines to shipment. If discrete landed costs exist for one, or several order lines, the system will send you the following warning message: Warning: Discrete costs exist for one or more shipment lines. This is for your information only, it is not a warning message. Click Add selected lines to shipment again to proceed. For information about discrete costs, see Define discrete landed costs for a purchase order line on an inbound shipment.
  7. You access Confirm selected lines. Click OK to confirm.
  8. You return to the Lines panel where all the selected lines are displayed. Exit the routine. You now have the following options from which to choose:

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