1. Home
  2. /
  3. User Guides
  4. /
  5. Financials
  6. /
  7. Accounts Payable
  8. /
  9. Invoice handling
  10. /
  11. Matching A/P invoices and...
  12. /
  13. Match a preliminary invoice...

Match a preliminary invoice with quantity differences

Related topics

The following describes how to manually match invoices with quantity differences. For example, you have ordered 100 pieces of goods that are received and will be used during the matching, but you have only been invoiced for 90 of them. This would create a quantity difference of 10.

  1. Follow steps 1-4 in Match a preliminary invoice.
  2. You remain on the A/P invoice matching panel which displays the total document amount and the total selected amount which are the original amounts on the preliminary invoice. Also, the amount calculated in Selected amount after selection is the original amount. The following fields are relevant:
    Rem qty
    Used qty

    The value in Rem qty is moved to Used qty as the invoice has been selected for matching. Click Maintain to change the quantity for the ordered item.

  3. You access A/P invoice matching, Goods reception transaction maintenance. In the lower part of the panel, complete the following fields:
    4. Used qty
    Enter a value indicating the actual used quantity.
    Invoiced qty
    Enter a value indicating the actual invoiced quantity.

    Note: Invoiced quantity may not be greater than used quantity. Quantity differences can only be positive.

    The order lines that you have used for matching will be held until the batch is closed. No other user may use the same order line for matching even if a remaining quantity exists. Click OK.

  4. You access A/P invoice matching. The order information is now updated with the revised quantity and amount. When you make a final matching for this invoice you will be able to settle the quantity difference on G/L level. Click Update. You can proceed to the next invoice, or exit the routine.

Related topics