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  13. Manually enter a payment...

Manually enter a payment in the G/L

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The following describes how to manually enter a payment in the G/L that has not been generated through the A/P transactions routine. When you reach this routine from the G/L transaction entry it is used for miscellaneous receipts and payments. The entries will update the Cash book balance and transaction files.

Prerequisites
A document type for G/L must exist where the field for panel control Liquid entry panel is set to 8, and the bank account entered in Cash book bank acct must have a pseudo account connecting it to the nominal bank account.

  1. Select the Enter financial transactions menu item.
  2. On the Financial system transaction entry panel, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
  3. You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the G/L transactions routine and click OK.
  4. You access G/L transaction entry. The following field applies:
    5. Document tpe
    Select a document type intended for the Cash book routine. This document type may also be defined for your user in the G/L entry template.

    Click Cash book entry. Note: This function is only displayed when you have defined it for your user in the G/L entry template.

  5. You access Cash book details entry. The following fields apply:
    6. Bank
    The bank, together with the document type, determines the control account that will be used for G/L postings.
    Bank currency
    This field will be defaulted with the currency that is valid for the entered bank; either transaction or system currency.
    Transaction ref
    Enter a reference for the transaction that will be used in the Work with Cash book reconciliation routine.
    Reason code
    This code provides analysis through the Cash book transaction listing and search facility in the Work with Cash book reconciliation routine.
    Text
    If text was entered as a reference for the related A/R or A/P transaction it is defaulted here, but can be changed.
    Exchange rate period – code
    This field is defaulted with YES or NO as defined for the User template or in the G/L control file.
    Exchange rate period
    The system will calculate the value in this field based on document date.
    Exchange rate level
    This field is defaulted based on the value set for the User template or the G/L control file.

    Click OK.

    This panel also provides you with the Fund Transfer function. This function key is only available from the G/L transaction entry panel. The fund transfer makes it possible to move amounts between different banks by creating two Cash book entries within one voucher. The function enables an easy way to change the bank if the total or part of the posted amount has to be moved. Exit the routine.

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