- Select the Enter financial transactions menu item.
- You access the initial Financial system transaction entry (journal header) panel. Complete the following fields:
- Batch number
- The system will set this number automatically.
- Accounting period
- The system proposes the current period, according to the Actual year/period field in the G/L control file. You may change to another open period within the limits of allowed entry, as defined by the Max periods backward and Max periods forward field in the G/L control file. Note: This is only the default accounting period. You can change the period to another period within the same accounting year for individual G/L postings within the batch.
- Voucher type
- The voucher type you enter controls the voucher numbering, as well as which entry routines are valid.
- Voucher number
- Voucher numbering is controlled by the voucher type:
- Note: For manual numbering (3) you may leave the number blank. The voucher numbers will then receive the document number of each transaction. This method is only valid for invoice and settlement entry.
- Batch amount
- You may enter a manually calculated batch amount to act as a check against the entered total. Depending on what you enter in the In system currency field, the batch amount can be a hash total of transactions in different currencies, or a total in system currency.
- In system currency
- Indicate if the batch amount is in system currency.
- Voucher date
- The system proposes the current date as voucher date, but you can change to another date. If the voucher type has date control, then the date must be within the limits of the accounting period, as defined in the G/L control file. Note: If you leave the Voucher number blank, then you may leave also the voucher date (this field) blank. The voucher dates will then be taken automatically from the document date of each transaction.
- You remain on the same panel, but only the routines that are valid for the selected voucher type are displayed. Select the routine you want to access and click OK.
- You will access the initial entry panel for the transaction entry routine you have selected. Which fields are shown on this panel depends on the transaction entry option, if you are using the entry option feature. (See About working with entry options for more information.)
- You have to return to the initial journal header panel in order to change voucher parameters or change entry routine within the same batch. See Close a batch for instructions on how to exit the routine.
| Value | Description |
|---|---|
| 1 | Automatic and protected numbering. The system sets the number automatically, based on last used number for the series plus one. |
| 2 | Automatic numbering. The system proposes the number automatically, based on last used number for the series plus one, but you may change to another free number within the valid number range. |
| 3 | Manual numbering. You enter a number manually. The number must be a free number within the valid number range. |
Click User template to change your default transaction entry attributes and defaults. Click OK when you have completed all fields.
Tip: When you return to this panel you will have the option to click Voucher overview to obtain an overview of all the vouchers in the batch and/or click Transaction overview to obtain an overview of all the transactions within a voucher.