Work with A/P recurring invoices, Invoices (FLR65201)

State	Description
Available for processing	The recurring invoice status is Blank (Active). No A/P invoice is created, and no batch or journal number has been updated. The transaction amount and currency is the exact or estimated invoice amount and currency according to the recurring invoice schedule definition or the recurring invoice. At this stage, you can make changes to the recurring invoice.
Currently being processed	The invoice is an A/P invoice, which is indicated by a batch number. The associated A/P invoice information will be shown. The transaction amount and currency will be the A/P invoice transaction amount and currency, respectively. The recurring invoice status will be B (Included in open batch).
Already processed	As soon as the Transaction file is updated, the recurring invoice receives status C. This could be for one of the following reasons: An A/P invoice has been created from the recurring invoice, but exists in an open batch (status B) which is indicated by a batch number. The invoice is an A/P invoice which is indicated by a journal number. At this stage, all associated A/P invoice information is shown on the applicable panels. The transaction amount and currency is the A/P invoice transaction amount and currency, respectively. You cannot make any changes to the recurring invoice.

Options

Change	The schedule definition is automatically retrieved to all recurring invoices generated from the schedule. Select this option to manually override the schedule definition for an individual recurring invoice. Note: You can only change a recurring invoice that is active.
Print	Select this option to print information from the recurring invoice.
Contra	The schedule contra accounting definition is automatically retrieved to all recurring invoices included in the schedule. Select this option to manually override the contra accounting for an individual recurring invoice.
Inactivate	Select this option to inactivate a recurring invoice. The recurring invoice and all active contra accounting will be marked as inactive. To physically remove inactivated recurring invoices from the database, you have to run the A/P recurring invoice reorganization routine. If all recurring invoices are inactivated for a schedule, the schedule will then be automatically inactivated, as well. Note: Only active records can be inactivated.
Re-activate	Select this option to re-activate an inactivated recurring invoice and its contra accounting. Note: Only records marked as inactive can be re-activated.

Function keys

Create invoices

Only shown in maintenance mode and if recurring invoices are not created for the selected schedule. Create the recurring invoices in accordance with the definition of the schedule you are working with. The invoices are automatically generated when you click this function key. Note: You can create recurring invoices for an inactive schedule, but then, the invoices receive status I (Inactive). In this case, you can only view the invoices’ details, until you re-activate the schedule and consequently the invoices.

Selection fields

Inv: This column lists the number of each recurring invoice generated for the schedule.

Invoice amount: Displays the total transaction amount of the invoice.

Curr: Displays the currency of the invoice.

Inv date: Displays the invoice date.

TOP: Displays the terms of payment of the invoice.

Due date: Displays the date on which the invoice is due for payment.

Vt: Displays the voucher type.

Dt: Displays the document type.

Doc no: If the recurring invoice has been processed, displays the document number of the A/P invoice.

St

Displays the status of the recurring invoice. As soon as the transaction file is updated for any reason, the recurring invoice receives status C.

The following status codes apply:

Ov: Indicates if any of the schedule definitions for a recurring invoice has been manually overridden, e.g., the invoice contra accounting has been changed.

Work with A/P recurring invoices (FLR65204)

A/P invoice information

In the bottom section of this panel, information is displayed for the A/P invoice that has been created.

Document type: Displays the document type of the A/P invoice.

Voucher type: Displays the voucher type of the A/P invoice.

Document number: Displays the document number of the A/P invoice.

Voucher number: Displays the voucher number of the A/P invoice.

Document date: Displays the document date of the A/P invoice.

Voucher date: Displays the voucher date of the A/P invoice.

Due date: Displays the due date of the A/P invoice.

Period: Displays the accounting period of the A/P invoice.

Supplier invoice no: Displays the supplier invoice number of the A/P invoice.

Text: Displays additional text. If this text has not been changed during A/P invoice creation, this text is the description entered for the schedule from which the associated recurring invoice was generated.

Year/journal no: Displays the A/P invoice year and journal number.

Batch number: Displays the A/P invoice batch number.

Transaction currency: Displays the transaction currency of the A/P invoice.

Primary currency: Displays the primary currency of the A/P invoice.

Original amount: Displays the A/P invoice original amount in transaction currency.

Original amount: Displays the A/P invoice original amount in primary curency.