Related topics
- About the A/P Direct Order Billing functionality
- Setting up the A/P Direct Order Billing functionality
On this panel you provide the details for a debit note document to be printed and sent to the supplier.
The following validation process determines whether the A/P debit note is to be issued.
When the Update function key is clicked on the initial panel (i.e. on the A/P invoice direct order, Fees and discount panel) to update the panel data, the system first checks the debit total which is the total of overcharges calculated per purchase order line selected for matching plus any fees that have been marked for debit. If the total debit amount is outside of the tolerance settings in the A/P control file then the system will prompt this panel where you register details for the A/P debit note.
Function keys
| Accept | Accept and print the debit note. The system will write a debit transaction to the current financial batch and print the debit note. |
- PO number
- Displays the purchase order number.
- SO no
- Displays the corresponding sales order number.
- Debit amt
- Displays the amount, in the A/P invoice transaction currency, for which a Debit note document is to be created.
- Sup order no
- Enter the supplier’s order number.
- Complaint
- Enter the complaint to describe the nature of the debit.
- Our contact
- Enter the name of the person to contact regarding this debit note.
- PO line
- This column displays the purchase order line number.
- Item description
- This column displays the item description.
- Cost
- This column displays the cost which was not accepted for the indicated item.
- Purchase price unit
- This column displays the purchase price unit.
- Text line 1
- Enter text to describe the complaint related to the item line.
- Text line 2
- Enter text to describe the complaint related to the item line.
- Disc base
- Displays the cash discount base, if granted.
- Discount
- Displays the discount amount, if granted.
- Total
- Displays the total amount of the debit note.