Related topics
This panel displays all open batches created in the current transaction entry routine for the user profile defaulted in the User selection field. The user profile code can be changed in order to view open batches for another user. Open batches are those batches that are not yet updated (closed). Batches can either be manually or automatically created. Batches are automatically created by using, for example, the Import from interface function whereas manual batches are created using the Add option. Currently only A/R payments, A/R cash book payments and A/R settlements can be created and maintained in the open batch environment.
Note: The interrupted batches which are manually registered, starting on the financial system transaction entry panel, are not visible on this panel.
Options
| Add | Select this option to manually add a new batch. |
| Change | Only allowed for batches without vouchers. This option is mainly used for automatically created batches to change the accounting period, if an incorrect one was assigned to the batch. |
| Delete | Select this option to delete a manually created batch. Select this option to set an automatically created batch in status 4(Deleted). |
| Vouchers | Select this option to work with vouchers for the selected batch. |
| Settlements | Select this option to work with A/R settlements for the selected batch. |
| Interface vouchers | Only available for automatically created batches. Select this option to work with interface vouchers for the selected batch. If there is an error in the voucher related interface data, then use this option to correct it. |
| Select this option to choose the batch lists to be printed. | |
| Update | Select this option to update the batch. The batch must not be in error. You can change batch list profile values as well as the printer data before updating the batch. The batch will be closed after being successfully updated. |
| Load | Only available for automatically created batches with exception of batches in status 4 (Deleted). Select this option to interactively validate and create batch transactions (as well as voucher headers, A/R cash book headers, and settlements) in the selected batch. Batch transactions will be created for those interface transactions that passed the automatic validation. If any errors are found, you can correct the interface transactions or set them to status 4 and then select the option again to continue the batch loading process until no errors are found for the batch. |
| Submit load | Only available for automatically created batches. Select this option to submit the job responsible for loading transactions into the selected batch. Batch transactions will be created for those transactions that passed the automatic validation. |
| Restore | Only applicable for automatically created batches with status 4 (Deleted). Select this option to restore the batch related data from the interface files. This loading process will be stopped after preloading and the batch will receive status 0 (Preloaded). To continue the loading process, select the Load or Submit load option. |
| Clear | Only applicable for batches with status 4 (Deleted). The Deleted status is meant for automatically created batches, in order to keep the batch related interface data in the system until they are either restored or cleared. Select this option to delete the batch header and clear all the batch related interface data. |
| Unlock | Select this option to unlock a locked batch. |
Function keys
| Import from interface | Only shown in Maintenance mode. Transfer transactions from interface to open batch. |
Selection fields
- Batch
- This column lists the existing batch numbers for the selected user profile.
- Description
- This column lists the description of the existing batches.
- Per
- Displays the accounting period of the related batch.
- Crt date
- Displays the creation date indicating the date when the related batch was first created.
- User
- Displays the code identifying the user who created the batch.
- St
- Displays the code indicating the current loading status of automatically created batches.
Code Description 0 Preloaded No batch related transactions have been created yet. The interface data assigned to the batch is not validated, but can be viewed and maintained. 1 Header validated Batch header data passed the validation, but due to errors no batch related vouchers have been created yet. 2 Partially loaded Some of the interface vouchers or interface transactions did not pass the validation performed during the loading process. 3 Loaded All the batch related interface data have either been successfully loaded or set to status 4 (Deleted). 4 Deleted Automatically created batches are set to status 4 (Deleted) by using option Delete. All transactions that have already been created in the batch have been deleted while the interface transactions (data used for transaction creation) have been set to status 4. In other words, no batch transactions exist for a batch in status 4 with interface transactions in status 4. A batch in status 4 can be restored using the Restore option, or cleared (delete the whole batch including the interface transactions) using the Clear option.
- Er
- If an error exists in the batch that will stop it from being updated, an error type is shown in this column.
Error type Description E Header error – Only applicable for automatically created batches. The batch header is in error, for example, because the assigned accounting period is wrong. To correct the error select the Change option. E1 Interface voucher header error – Only applicable for automatically created batches. Interface voucher header is in error. To view and correct the interface voucher header, select the Interface vouchers option. E2 Other error – No errors are found for interface vouchers but an error exists for a batch voucher. To view and correct the incorrect vouchers select the Vouchers option. W Header warning W1 Interface voucher header warning W2 Other warning
Work with open batches, Deletion (FSR47104)
This panel displays all the records that you selected to delete. Manually created batches will be deleted, whereas automatically created batches will receive status 4 (Deleted). Click OK to delete. Click Back to cancel.