This panel is displayed when you enter the invoice matching routine from the Enter financial transactions menu item, A/P goods-in-transit routine.
The panel displays a listing of final invoices having goods-in-transit balances that are not zero. The goods-in-transit balance is updated when amounts are booked on pseudo account XGIT. These invoices can be selected for matching and accounting.
The invoices are sequenced per document number and document type.
For each document, depending on whether it is relevant, the following information is displayed:
- the document number of the invoice
- the attestor, i.e. the initials for the person who is responsible for approving the invoice for payment
- the supplier number
- the supplier invoice number
- the GIT (goods-in-transit) balance in transaction or system currency
- the code for the transaction or system currency
- the ‘previously matched’ code (M), YES if the invoice has been matched to one or more purchase orders, otherwise blank
- the “updated” code (U), YES as information that the invoice’s accounting will be updated when you close the batch. This is the case if you choose 1 for matching or 9 for G/L accounting only, and enter accounting for the invoice. Otherwise blank.
Options
| Match | Select this option to match an invoice. A contra accounting posting to the current goods-in-transit balance is automatically created. |
| Undo | Select this option to undo matching and accounting that you have done in this batch. |
| GIT header | Select this option to view detailed information for the goods-in-transit header, for example, the last change date of the goods-in-transit balance. |
| Matched P/O lines | Select this option to enquire about matched purchase order lines. |
| G/L accounting only | Select this option to go directly to the G/L postings entry for A/P documents panel where you can enter G/L postings, without re-matching. A contra accounting posting to the current goods-in-transit balance is automatically created. |
Function keys
Selection fields
A/P goods-in-transit header (GCFD45004)
This panel displays the details of the A/P goods-in-transit header.
- Document
- Displays the document type, number and description of the invoice.
- Supplier
- Displays the supplier number and description.
- Supplier invoice no
- Displays the supplier’s invoice number.
- Attestor
- Displays the initials and name of the person who is responsible for approving the invoice for payment.
- Approved for payment
- This field is set to YES if the transaction has been approved for payment.
- Goods-in-transit
- Displays the previously stored goods-in-transit amount in system and transaction currency.
- Matched
- This field is set to YES if the invoice has been matched to one or more purchase orders.
- Accounting period
- Displays the accounting period of the latest posting to the goods-in-transit.
- Changed by user
- Displays the initials and name of the user when the latest posting to the goods-in-transit account was stored.
- Change date
- Displays the date when the latest posting to the goods-in-transit account was stored.
- Change time
- Displays the time when the latest posting to the goods-in-transit account was stored.