Related topics
This panel can be accessed from the following routines:
- Work with purchase order
- Work with purchase requisition
The pre-accounting information is used when a purchase order is matched with a supplier invoice in DC1 Financials. When the accounting transactions are created in the matching routine, the purchase amount will be posted on the accounts defined on this panel.
This means that any accounting information defined for transaction type 810 in the Transaction type table, will be overwritten by the accounts defined on this panel.
Note: Purchase orders that do not add records to the Goods reception transaction file cannot be matched in the Purchase order matching routine. (These types of orders have a purchase order type where the Add to rec trans field is set to NO in the Purchase order type table). Pre-accounting of these orders will not automatically create any accounting transactions with the entered account string. Instead, it can only be used as information.
Function keys
| Set default | This function key can be used to define default values for the next line you pre-account. Complete the required fields and click this function key. The system will default the values entered if you pre-account another item on the requisition/purchase order.
Note: This default value should only be used in “add mode”, i.e. only when no pre-accounting information exists for the line. |
| Update all lines | This function key can be used to update the accounts you enter for this item, to all other items in the requisition/purchase order.
On the previous panel, enter the option for pre-accounting for all items you want to update and click OK. When this panel is displayed, enter the accounts and then click this function key to update all items selected. You have to confirm by clicking Update all lines again. |
- Requisition no/line
- This field is only displayed if this panel was accessed from the Work with requisition routine. Displays the purchase requisition and line number you are pre-accounting.
- Purchase order/line
- This field is only displayed if this panel was accessed from the Work with purchase order routine. Displays the purchase order and line number you are pre-accounting.
Note: Purchase orders that do not add records to the Goods reception transaction file cannot be matched in the Purchase order matching routine. (These types of orders have a purchase order type where the Add to rec trans field is set to NO in the Purchase order type table). Pre-accounting of these orders will not automatically create any accounting transactions with the entered account string. Instead, it can only be used as information.
- Item/desc
- Displays the identification and description of the item you are pre-accounting.
- Account part 1-8
- Enter the account combination, of the purchase account, that the purchase amount should be posted to. If DC1 Financials is installed, the system will check that the accounts entered exist in the Account file. Note: If cost centre handling has been defined, a security check will be performed to verify if the user is authorised to enter/change the value of the field containing the cost centre information.