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Run the system currency conversion

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The following describes how to run the system currency conversion programs. For reference on how long the conversion might take, see About system currency conversion planning.

Prerequisites Description
DC1 General The system currency that you are converting to must exist in Work with currencies.
DC1 Financials The XREPORT pseudo account must exist in Work with pseudo accounts. A G/L document type, with the following must exist in the Document type table:

  • The Reverse sign field must be set to NO.
  • The Check balance field must be set to NO.
  • The Handling code field must be set to 2.
  • The Sign validation field must be set to 0.

For more information on these prerequisites see About system currency conversion planning.
DC1 Distribution None
DC1 Manufacturing None
  1. Select the System currency conversion, own business menu item.
  2. You access the System currency conversion – selection, General panel. Caution: If you did not choose to create the System currency conversion environment before as a separate step (see Install the Currency conversion tool for further information), then some parts of this creation will be done interactively when you select the menu item. This means that it might take some time before the panel is displayed. The following fields apply:
    Old currency
    Displays the old system currency in the system. The currency is retrieved from the value entered in the System currency field in Work with companies.
    New currency
    Enter the new system currency. If this is an EMU conversion, then enter EURO.
    Conversion rate
    Enter the conversion rate. The rate should be entered as:
    1 new system currency unit = 1 denominated old system currency unit multiplied by the conversion rate
    This means that the system uses the following method to calculate the new system amount:
    Old system amount = New system currency amount
    Conversion rate

    For example:

    180,000 BEF = 4592.72 EURO
    39.19254
    Select parallel file
    Do not mark if you have already selected the appropriate parallel files or if you accept the standard (*ALL) parallel file selection made by the system. Mark this field and follow the instructions in Select the parallel files for system currency conversion if you want to select parallel files now.
    Set rounding rules
    Mark this field if you want to define rules for rounding for certain amounts and follow the instructions in Define the rounding rules for system currency conversion.
    Release
    Displays the current release.
    Conversion library
    Displays the name of the conversion library. The conversion library is created automatically by the system and holds all information that is unique for the company.

    Click Select conversion programs and follow the instructions in Select the conversion programs for system currency conversion if you want to select conversion programs now.

    Click OK when you have made your selections.

  3. You access System currency conversion – selection, DC1 Financials. Note: This panel is only displayed if DC1 Financials is installed and activated. Continue with step 4 for pure DC1 Distribution installations or step 5 for pure DC1 Manufacturing installations.

    4. The following fields apply:

    Separate posting
    Mark this field if you want the system to create a separate coin adjustment posting when balancing each voucher in the G/L transaction file after conversion. See About system currency conversion planning for more information.
    Document type
    Enter the applicable G/L document type. See About system currency conversion planning for more information.

    Click OK when you have made your selections. Note: The system will now check if you have completed all the prerequisites for the conversion, e.g. if all transactions in the interface and work files have been updated. The system will display error message “SC00103 – File &1 is not empty – See conversion guide for instructions” for each and every file related to DC1 Financials that must be empty before the conversion can begin. This means that the prerequisites have not been completed. Hence, see About system currency conversion planning for more information.

    Note: Continue with step 4 for pure DC1 Distribution installations and step 5 for pure DC1 Manufacturing installations.

  4. You access System currency conversion – selection, DC1 Distribution. Note: This panel is only displayed if DC1 Distribution is installed and activated. Caution: No stock take should be performed during system currency conversion.

    5. Click OK. Note: The system will now check if you have completed all the prerequisites for the conversion, e.g. if all transactions in the interface and work files have been updated. The system will display error message “SC00103 – File &1 is not empty – See conversion guide for instructions” for each and every file related to DC1 Distribution that must be empty before the conversion can start. This means that the prerequisites have not been completed. Hence, see About system currency conversion planning for more information.

    Note: Continue with step 6 if DC1 Manufacturing is not installed.

  5. You access System currency conversion – selection, DC1 Manufacturing. Note: This panel is only displayed if DC1 Manufacturing is installed and activated.

    6. Click OK. Note: The system will now check if you have completed all the prerequisites for the conversion, e.g. if all transactions in the interface and work files have been updated. The system will display error message “SC00103 – File &1 is not empty – See conversion guide for instructions” for each and every file related to DC1 Manufacturing that must be empty before the conversion can start. This means that the prerequisites have not been completed. Hence, see About system currency conversion planning for more information.

  6. You access System currency conversion – selection, Start conversion. Click OK to submit the currency conversion program to batch.

    7. The system will inform you when each file has been successfully converted by sending the following message to your user message queue: “Conversion completed normally for; xxx, yyy where xxx is the name of the program and yyy the description.

    When the conversion run has completed the following message will be sent: “ Job CVT_CURR completed normally“.

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