Run the primary currency conversion for suppliers

Related topics

Caution: Make sure that no one is working in the system before you start this routine.

Prerequisites
The primary currency that you are converting to must exist in Work with currencies.

Select the Currency conversion, by supplier menu item.
You access Primary currency conversion selection – Conversion by supplier. Note: The first time you select this menu item the system will interactively automatically create a company unique primary conversion environment (i.e. create a conversion library and compiling account part dependent programs). This means that it might take some time before the panel is displayed. Complete the following fields:

Old primary currency: Mandatory entry, even if you select specific suppliers to run the conversion for. Enter the primary currency code of the currency you want to convert.

Supplier number: Optional entries. Enter the number of the supplier(s) for which you want to run the conversion. If you leave these selection fields blank, then the routine will convert all suppliers with the same primary currency as you entered in the Old primary currency field.

New primary currency: Enter the new primary currency.

Conversion rate: Enter the conversion rate. The rate should be entered as:; This means that the system uses the following method to calculate the new primary amount:

Select parallel file: Set to YES to display the Select parallel files window where you can select the appropriate parallel files for the conversion. See the lists per application in About working with parallel files after system currency conversion for information about all available parallel files.

Release: Displays the current release.

Conversion library: Displays the name of the conversion library. The conversion library is created automatically by the system and holds all information that is unique for the company. The name of the library is, for example, A7SCTO3xx where xx is the company code.

Click Select conversion programs.

You access the Select conversion programs window with all available conversion programs for the company you are signed on to. All available conversion programs are held in a file on company level. A conversion program converts one or several files. It is possible to select which programs that should be run for the conversion. If you want to run all the standard conversion programs, then you can skip this step.

Sequence: Displays in which sequence the conversion programs will be run, in relation to other conversion programs.

Appl: Displays which application this conversion program belongs to.

Program: Displays the name of the conversion program.

Status: Indicates if the conversion program has been run or not. When you start the conversion all programs will have the field status set to 0. For more information on status 1 and 2, see Restart the primary currency conversion for suppliers.

Description: Displays the description of the conversion program i.e. which files the program converts.

The first time you view this window all conversion programs will be selected.

Exclude a program
To exclude a program from the conversion run deselect the actual line.

Include a program
To include a non-selected conversion program in the conversion run select the actual line.

Click OK when you have made your selection. Note: If you want to run the same conversion programs next time you run this routine you will not have to select conversion programs again since your selection will remain the same until you manually change it.

Click OK to proceed with the conversion run.

Note: The system will now check if you have completed all the prerequisites for the conversion, e.g. if all transactions in the interface and work files have been updated. The system will display error message “SC00103 – File &1 is not empty – See conversion guide for instructions for each and every file related to DC1 Financials that must be empty before the conversion can begin“. This means that the prerequisites have not been completed. See Prepare for the primary currency conversion for suppliers for further information.

You access Primary currency conversion selection – selection Start conversion. Click OK to submit the currency conversion program to batch.

The system will inform you when each file has been converted successfully by sending the following message to your user message queue: “Conversion completed normally for; xxx, yyy” where xxx is the name of the program and yyy is the description.

When program(s) that rebuild balances has completed normally the following message will be sent: “Supplier balance rebuild completed“.

When the conversion run has completed the following message will be sent: “ Job SUPPL_CONV completed normally“.