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Decisions to make for the system currency conversion

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Parallel files

A decision must be made on which parallel files you are going to create. See About working with parallel files after system currency conversion for further information.

Balance within voucher

Due to common rounding rules small debit or credit differences may arise on voucher level within the G/L. This, of course, is not acceptable and will be taken care of by the conversion routine. There are two methods of assuring a debit and credit balance after conversion of which you must choose one. The two methods are as follows:

  1. You can adjust the largest transaction within the voucher. This will be done automatically by a fix program run after the conversion. Note: If this method is chosen and the voucher contains solely VAT postings and/or control account postings, then a separate posting will be created. The reason for this is that VAT and control account postings must never be changed for reconciliation purposes.
  2. To create a separate posting holding the difference. This posting will have transaction amount set to 0. Caution: If you choose to create separate postings it will not be possible to copy or eliminate journals after the conversion.

    3. Regardless of which method is chosen you must create an account that should hold the rounding difference. This account should then be connected to a pseudo account called XREPORT.

    Note: It is not possible to use substitution dots for automatic account part completion for this account nor is it possible to use the function account part completion or replacement. All account parts defined for the pseudo account must be valid and exist in the Account file.

    You must also create a G/L document type (CVR) which will be used for the new transactions. By using this document type as selection criteria in listings and enquiries after the conversion, you can easily identify the newly created rounding transactions. Apart from the document type, most of the values for the new transaction will be adopted from the transactions within the voucher e.g. accounting period, journal number, voucher type and voucher number.

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