The Stock Ownership functionality deals with the ownership of internally/externally owned stock in your warehouse(s) and/or your business partner(s) warehouses.
It controls the ownership of:
- Your own internal stock; regardless of whether you have one internal owner (e.g., one sales department) of the items in your standard stock at your warehouse site or several internal owners (e.g., several sales departments) of the items in your standard stock at your warehouse site.
- Externally owned stock (your customers and/or suppliers) stored in your warehouse(s). This requires that you activate the DC1 Contract Managed Inventory (CMI) application together with the Stock Ownership functionality and set up and sell from Inventory contracts. (See About DC1 Contract Managed Inventory (CMI)).
- The storage of your stock in your business partner(s) warehouse(s). This requires that you activate the DC1 Contract Managed Inventory (CMI) application together with the Stock Ownership functionality and set up and purchase from Inventory contracts. (See About DC1 Contract Managed Inventory (CMI)).
All information in this document relates to having the Stock Ownership functionality running stand-alone in your DC1 company without DC1 Contract Managed Inventory.
The control of ownership is achieved by:
- Differentiating your warehouses into the following types of warehouses, which is done via a Warehouse characteristic setting on the warehouse: “Normal” (when there is one internal owner) and/or “Logical” and “Physical” warehouses (when there are several internal owners).
- Assigning a cost centre (i.e. the owner) to your “Normal” and “Logical” warehouse(s).
All routines that deal with orders, availability (i.e. quantities) and finance are handled by the normal and logical warehouses. All routines that deal with warehouses, dispatching and reception are handled by the normal and physical warehouse. Whenever quantities are updated for a logical warehouse, the quantities will also be updated for the normal and physical warehouses.
Normal, Logical and Physical warehouses
| Normal warehouse | Logical warehouse | Physical warehouse |
|---|---|---|
| The system will run exactly as it has in previous releases, but a cost centre must be connected to be able to have some control over the ownership of your items that are part of your standard stock in your warehouse. One warehouse = one owner. A normal warehouse (i.e. with the Whs characteristic flag set to 1) can be handled both as a physical and logical warehouse. | Represents a “virtual” warehouse that will only control goods for one owner.
Controls the following:
If your business has several (internal) owners of your standard stock, and the stock is physically located at the same place, and picking and shipments are handled together, a logical warehouse must be attached to one physical warehouse. |
– Only required if your business has several (internal) owners of your standard stock, and the stock is physically located at the same place, and picking and shipments are handled together.
– Controls the physical location of the goods (i.e. where the goods are actually stored). – No reference to another warehouse. – Can have several logical warehouses attached to it. – Holds records for the total physical stock quantity for all attached logical warehouses. – Requires that DC1 Warehouse Management be activated for this warehouse. On item/warehouse level it is possible to not activate WHM. When a logical warehouse is connected to the physical warehouse, it can be required to keep track of and handle ownership of goods per physical location in the warehouse. – All pick lists, reception notes, and DC1 Warehouse Management controlled functionality (e.g., location management) are handled by the physical warehouse. |
Location owner handling for several internal owners
If you have several internal owners of the items in your standard stock and you allocate your stock into locations in your physical warehouse, you can set the system up to handle the owner of the location in different ways. These include:
- No owner per location
This is the easiest and most efficient way to run Stock Ownership, and is the advantage with the functionality. You do not wish to keep track of the location owners and the items will just be placed in locations. The physical warehouse will hold the total quantity for all logical warehouses that are linked to the physical. You do not want to keep control over which location in the warehouse belongs to which owner. - Owner per location, but with no owner restriction
This kind of setup would be applicable if you do not want to mix the owners of goods in locations and you do not care in which location the goods are placed, but you do want everything that is placed in one location to be owned by one owner, regardless of the owner. - Owner per location, with owner restriction
If you want to place a more strict control over the owners of your locations, you can set the system up with location owner groups. It will still only be possible to have goods belonging to one owner in one location, but you can control which owner will be allowed to store the items in that location.
Handling stock take differences for several internal owners
When you have several internal owners of the items in your standard stock and you perform a stock take for the physical warehouse, and there is a difference between the counted quantity in your physical warehouse compared to what the system states, you need to decide how the difference (gain or loss) is apportioned among the owners (i.e. who should take the loss or gain the extra item that is counted).
How you choose to apportion any stock take differences (gains or losses) among several owners is also something that can be set up. You can let the system automatically calculate and apportion the difference among the owners or you can manually enter the actual counted quantity per owner.