This document describes how to set up the system to perform the import of payment files into DC1 and then their settlement.
Prerequisites
The DKD application must be activated in the Application definition table.
Setting up A/R payments
The following two types of data needs to be set up:
- Preload data
- Control data
Separate format programs are designed which include the applicable payment formats. Additionally, manual entries to set up the control data are required before running the A/R payment routine.
Preload
You should only perform the folder setup. It involves preloading the currently defined payment formats DKFC761 and DKFC768. If you require any specific formats, then you can add them manually.
Defining control data
Data should be set up in the following tables and files in the following order:
| Order | Table/File | Description |
|---|---|---|
| 1 | Company incoming payment modes | The most important part of the A/R payments functionality is to import the payment files. The payment files are processed in DC1 after being imported from the bank. You need to define appropriate payment modes to process these incoming payment files.
Select the Work with company incoming payment modes menu item to define unique company incoming payment modes. Specify all the data required in order to receive a payment such as voucher type, bank currency, error debtor, payment document type, etc. |
| 2 | A/R payment bank accounts | These are the bank accounts into which the payment is received.
You should configure them by specifying the company, format of received payment files, the unique identification number for A/R payments, bank account reference and the linked accounts payable number, etc. Select the Work with A/R payment bank accounts menu item to configure the bank accounts. |
| 3 | Payment reference types | The payment reference type is used to receive the A/R payments in DC1 from a bank. It comprises of card type, invoice number and customer number.
Select the Work with payment reference type menu item to create unique payment reference types. |
| 4 | Payment reference type structures | The structure is defined by specifying the position and characters which should be included from the constituting elements.
Select the Work with payment reference type structure menu item to define the structure of the payment reference type so that the payment reference is received in the correct format. |