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Setting up VAT declaration parameters (Italy)

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Note:

This document outlines the procedure for setting up the tables and files for the Italian specific VAT declaration routines.

Prerequisites
The Italian (IT) application must be activated in Work with application definitions.

Table/File To do
VAT declaration set up In this file you set up the main parameters needed before running the VAT period declaration routine. You only set up these parameters once.

Select the VAT closing table parameters handling menu item to access the VAT declaration set up panel. Indicate the declaration periodicity. It could depend on your business volume whether you want to run it monthly or quarterly. You also set up the parameters for being able to print the VAT period declaration in simulation and definitive mode. For field descriptions, see the Panel help.
VAT registers According to Italian fiscal law all companies are obliged to keep VAT registers, such as the following:

VAT register Used for
VAT register of purchase
  • National purchase invoices
  • Custom bill of entry
  • Self-invoice
VAT register of sales invoices
  • Invoices issued for national and export (international) sales
  • Self-invoice for own consumption
VAT register of EU purchase
  • Invoices made in the EU
Sales VAT register related to EU purchase invoices
  • EU purchase invoice for the charging of VAT amounts.
VAT register for extra EU purchase
  • Purchase made with countries outside the EU.

Select the VAT register codes maintenance menu item. On the Work with VAT register code panel, create the different registers according to your own business needs. A register is identified by a code that consists of a letter and a unique two digits number. The following applies:

Code letter Description
A Purchase VAT register
V Sales VAT register
VAT register number series On the Work with VAT register code panel, you can set up the VAT registers for two years in order to manage the number series for the current year and the next year.

EU A/P invoice

For the EU purchase invoice the VAT register should be set up as follows:

    EU VAT register
    Set to YES.
    VAT register code for EU
    Enter a sales VAT register for EU purchase.

For the sales VAT register for EU purchase the VAT register should be set up as follows:

    EU VAT register
    Set to YES.
A/R invoice number series

A/R invoice

The VAT register number series is linked to the A/R invoice number series. The A/R invoice number is 12 digits long: YYVV12345678.

  • YY = the first 2 digits identify the year of the invoice.
  • VV = the 3rd and 4th digit identify the number of the VAT register code.
  • The last 8 digits are a sequential number that matches the Last number used in the VAT register.
Work with sales order types In order to retrieve the correct VAT register code, the sales order type used must be linked to the VAT register. In this way it is possible to differentiate the A/R invoice number series according to different sales.
Work with document number series

A/P invoice

The A/P invoice number series works according to DC1 standard functionality. You must create a document number series for the applicable VAT year naming it with the same purchase VAT register code for which you intend to use it, e.g. A01. Otherwise, the system will not retrieve the correct number for each VAT register.
Work with document types Connect the created document number series to the correct document type.

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