The following tables and files are involved in the running of the SIP module:
| Table/File | Step/Action | Additional information |
|---|---|---|
| Work with number series | Specify the number series that should be used for internal numbering of sundry invoices. | Internal numbers are used until the invoice becomes final. Use, for example, number series 980, or a series that is not used by another routine to be able to differentiate between the SIP transactions and other transactions. |
| Work with standard documents | Enter the document groups and the texts for the related documents that should be used for sundry invoices. | The document text is handled by the Text Editor. Defaults can be set up in the SIP control file and Work with SIP invoice codes.
This step is optional. |
| SIP control file | Specify the default values for sundry invoicing. | The default values are:
|
| Work with pseudo accounts | Pseudo account XDCbbbb for accounting of coin adjustment at transfer to DC1 Financials. | If a value is defined in Adj inv amount for the currency in Work with currencies, then pseudo account XDCbbbb is a mandatory entry. If a value is not defined, then this step is optional. For more information, see the Panel help for the Work with pseudo accounts panel. |
| Work with document number series | Specify the number series that should be used for invoice documents. | The applicable invoice number is retrieved when the invoice becomes final. The document number series is connected to the document types in Work with document types. |
| Work with document types | Enter the document types that should be used in sundry invoicing. Note that specific types for SIP are not necessary to run the routine; you may use existing document types. | A SIP document type must also be entered in Work with SIP document types with either system ID A/R or A/P, but not both. |
| Work with voucher number series | Enter the voucher number series that should be used for the voucher type. | The voucher number series is allocated to a transaction entry routine through the voucher types. |
| Voucher type table | Enter the voucher type that should be used during transfer of SIP invoices to DC1 Financials. | The voucher type is used in Work with interface types. |
| Work with interface types | Specify the interface types that should be used during transfer to DC1 Financials. Note that new types for the SIP routine are not necessary; you may use existing transfer types. | When transferring to DC1 Financials, invoices will update separate interface files depending on if the invoice is connected to system ID A/R or A/P. To handle this, at least one interface type per system ID must be added to Work with interface types. |
| Work with SIP document types | Specify the document types and the interface types that should be used for sundry invoicing. | The entries must exist in Work with document types. If, for example, document type INV exists in both A/R and A/P, then INV may only be used once in Work with SIP document types. The correct system ID must be defined to indicate where the connected document type is used (A/R or A/P). |
| Printout | Invoices can be created using:
The Print control functionality is implemented in both printout alternatives. See Standardize the layout/information on the printout for more information. |
If Adobe Output is used for printouts, then necessary document data for Adobe Output and its email and fax versions must be set up. |
| Authority control file | SECUR – Authority group WWSIP | The Authority control function is implemented at option level in the following routines:
This step is optional. |
| Invoice templates | Specify template defaults for sundry invoices. | Invoice templates can, for example, be used for recurring invoices.
This step is optional. |
| Work with sundry invoice codes | Specify defaults to be retrieved when the code is entered on invoice line level. | The following defaults can be specified:
This step is optional. |