Note: If the purchase order line is not printed on the Intrastat declaration, one of the following could be the reason:
- There is no statistical number on the purchase order line.
- The purchase order belongs to a purchase order type with the Update stock on hand field set to NO in the Purchase order type table, i.e. the Quantity statistics field in the Intrastat transaction maintenance program is set to NO.
To exemplify, assume the goods were delivered from a supplier in Germany and received in a warehouse located in Sweden.
- Select the Print intrastat declarations menu item.
- You access EU Intrastat declaration.
- Country
- Enter for which country the Intrastat declaration should be printed, i.e. the trader country. Here, enter SE, since this is the country where the goods are received.
- Language
- Enter the language in which you want the declaration to be printed. Normally you should print the report in the language used for the country defined in Country above.
- Reporting period
- In the fields below you select which purchase transactions you want to include in the printout.
- When you print the final report (not simulation) you should enter a value in the Year/month field. When you print the control list (simulation) you can also select transactions by entering a period range in the Period field or a date range in the Date field.
- If, for example, you want to print the report for the tenth month of year 2011 you would enter 011011 in the first input field and 311011 in the second input field to the right of Period.
- Stat procedure
- You can select which statistical procedures you want to include on the printout. For example, enter 1 in the first field (individual selection) and then the statistical procedure for arrivals to Sweden.
- Incl previous decl
- Set to YES if you want to include transactions that have previously been printed on the final Intrastat declaration. Set to NO if you only want to print transactions that have not previously been printed on the final Intrastat declaration.
- Simulation
- If you want to print a control list before you print the final list, set this field to YES. If you want to print the final Intrastat declaration, set this field to NO. The control (simulation) list and the final Intrastat declaration printout are almost identical. See Explanation of printout below.
- The system will keep track of those transactions that have been printed on a final Intrastat declaration to avoid printing them again.
- You access EU Intrastat declaration. Define the printing parameters and click OK to print the list.
Click OK.
Explanation of printout
The simulation printout and the final printout are almost identical, except for:
- the text SIMULATION, which is only printed on the simulation printout.
- the selected reporting period. If you select a period or date interval for the simulation printout, this is not printed.
All boxes on the printout are numbered. Below is an explanation of the value in each numbered box:
- Trader
This is the company name, retrieved from Work with companies. The last row is the Contact person retrieved from Work with countries. - Period
On the Intrastat simulation declaration, this box is empty. When you print the final declaration, the year and the month you enter in the Reporting period field (see step 2) are printed in this box. - In some countries you have to mark this box with a cross on the final Intrastat declaration. Check with the local Customs and Excise Department in the country.
- Agent
If this trader country (in this example Sweden) has a VAT registration number defined in the Agent VAT reg number field in Work with countries, the name of the agent and the VAT registration number is printed in this field. - Name and address of the local data-collection office in each country. You send the Intrastat declaration to this office.
- Description
This is the description of the commodity code. - Seq
This is the sequence number of the different records printed. - Country
a) This is the country from where the goods were delivered. In this example the goods were delivered from a supplier in country DE.
b) This is department code of the department where the goods should be received, i.e. the department of the receiving warehouse. In this example this field is blank, since you do not have to declare departments in Sweden. - TOD
This is the EU terms of delivery code, retrieved from the TOD (EU) field in Terms of delivery. - NOT
This is the nature of transaction code. - MOT
This is the EU manner of transport code, retrieved from the MOT (EU) field in the Manner of transport table. - Port
This is the Port of arrival code. In this example this field is blank, since you do not have to declare port of arrival in Sweden. - Comm code
This is the commodity code. - Origin
This is the country of origin. - Stat proc
This is the statistical procedure. - Net mass (kg)
This is the total net weight, retrieved from the purchase order line. The value is calculated as:
Net weight/unit * quantity - Oth qty
If this commodity code has to be reported in a specific unit (i.e. reporting unit), a quantity is displayed in this field. The value is calculated as:
Quantity * conversion factor in Commodity code table - Invoice amount
This is the total invoice amount, excluding any ancillary costs. The value is calculated as:
Amount in Transaction currency: Purchase price on order line * Quantity Amount in Base currency: Amount in transaction currency * Exchange rate for transaction currency Amount in VAT reporting currency: Amount in Base currency / Exchange rate for VAT reporting currency - Value
This is the total value, i.e. the invoice value plus any ancillary cost. See Border value table for more information about these costs. - Place, date and signature
This is where you sign the final Intrastat declaration.