The RFQ can either be printed and sent to the suppliers or sent via Data Interchange
Printed
In the Document output formats table, you define the paper format to use for RFQ documents. If the RFQ contains several suppliers, the system will start a new page for each supplier.
Sent via DI
A DI method has to be activated for the supplier in the Business partner file. In addition, the DI document REQOTE has to be set up in the Business partner file for the supplier.
Regardless of which method you select to use, the RFQ is printed/sent by using the Send RFQ option from the Work with requests for quote, RFQ-headers panel. If a DI method and the DI document REQOTE is defined for the suppliers in the Business partner file, the RFQ will be sent via Data Interchange. Otherwise it will be printed on paper.
Follow the steps below to send the RFQs.
- Select the Work with requests for quote menu item.
- You access Work with requests for quote, RFQ-headers. Select the applicable RFQ and click Send RFQ.
- You access Send request for quote. Complete the following:
- Handler
- Enter a handler if you want to print/send all RFQs that have not been printed/sent previously.
- RFQ number
- Enter one, or up to 10 RFQ numbers, to print the RFQs entered.
- Supplier
- Enter one supplier, or up to eight suppliers, to print/send all RFQs that have not been printed/sent previously.
Click OK to update.
The system will now either produce a printout for the RFQ, or send the RFQ to the Data Interchange database for transfer.
For information about how to handle the received supplier quotations, see About supplier quotations and price catalogues.